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Project Budgeting

Project Budgeting. Four Ideas. Framework Design Mechanics FM Tool. 1. Framework. Extract - Annual Expenditure Report. Practice. Actual Activity. Program Plan. Also. Expenditure. Budget. Activities. Budget & Plans. Expenditure. Accounting. Logical Budget. Accountant’s Budget.

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Project Budgeting

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  1. Project Budgeting

  2. Four Ideas • Framework • Design • Mechanics • FM Tool

  3. 1. Framework

  4. Extract - Annual Expenditure Report

  5. Practice • Actual Activity • Program • Plan

  6. Also... • Expenditure • Budget

  7. Activities • Budget & Plans • Expenditure

  8. Accounting

  9. Logical Budget

  10. Accountant’s Budget

  11. Local Contribution • Community • Other Donors • Banks etc. • Government

  12. Form of Cooperation • Consortium • Project Sharing • Silent love...

  13. Validation • Whether real • Whether relevant • How has it been accounted? • How is it being reported? • Money received directly by third-parties

  14. West Bengal

  15. Office

  16. Level of Detail

  17. The customer who pays the least • demands the most.

  18. Level of Detail • 1-2 crores - few top lines • 5-10 lakh - detailed calculations • Middle way?

  19. 2. Design

  20. IRMA, Anand

  21. 8.75 crore beedis each day

  22. Boston Beedi

  23. Clay Oven

  24. 3. Mechanics

  25. Three Keys • Basis of Estimates • Inflation • Essentials

  26. Files Names • budget.xls • excel.xls • 24 Jul 13.xls • project.xls • kumud.xls

  27. File Location

  28. Versions • Latest file? • Approved file? • Printed, signed? • Digitally signed? • Preventing changes

  29. Checking Excel • Compare units / prices with actual formula • Validate formula / ranges • Trace dependents • Eyeball test

  30. 4. FM Tool

  31. Making the Budget • Program Lead • NGO Head • Accountant

  32. Avoid secrecy in budgeting

  33. Not a strait-jacket...

  34. Like This?

  35. Further Reading • AccountAble 37: Grant Budgets • AccountAble 86: Accounting for Project Grants • AuditAble 13: Financial Risks - Budgeting

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