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Advantage 3 RQS Documents. Information Technology Services http://www.nau.edu/its. Lesson objectives. By completing this lesson, you will learn:. What a Standard Requisition document is.

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slide1

Advantage 3 RQS Documents

Information

Technology Services

http://www.nau.edu/its

lesson objectives
Lesson objectives

By completing this lesson, you will learn:

  • What a Standard Requisition document is.
  • How to locate codes required to complete a RQS document, such as header, vendor, commodity codes, and accounting.
  • How to identify the required fields for processing an RQS document.
  • How to submit and validate a RQS document.
standard requi sition document rqs

Standard Requisition Document (RQS)

Advantage 3 allows NAU to requisition and purchase items based on commodity (a specific item or group of items), buyer and vendor information.

what is a rqs document
What is a RQS document?
  • RQS documents are requisitions which are used for procurements that require the approval or attention of a procurement officer.

Note: Review Purchasing Policy and procedures for additional information.

  • The requisition document describes the goods or services that you are requesting.
  • Line items are used to describe the specifications for the procurement.
  • A requisition must have at least one line item but there is no maximum limit to the number of line items you can have on a requisition document.
  • The requisition (RQS) document has a header section and seven detail sections.
header
Header
  • Lists general information associated with the entire procurement.
  • Contact - The user id of the person or department issuing the procurement for goods or services.
  • Default Shipping/Billing- The location code associated with the shipping location. The location where invoice/billing is to be sent.
vendor
Vendor
  • Lists suggested Vendors for providing the goods/services. Vendors are selected from a pick list that is populated by the Vendor/Customer (VCUST) table.
  • Insert New Line - To open up page for input of required fields.
  • Vendor Customer - The unique identifier assigned to the vendor.
  • Address Code- The Address Code or ID given to a unique address for a vendor.
commodity
Commodity
  • Lists all commodities associated with the document. Commodity line information appears within the commodity groups that were established.
  • Insert New Line - To open up page for input of required fields.
  • Commodity - The identification code assigned to the commodity.
  • Line Type - Indicates if the commodity line is for an item or service.
  • Quantity - The number in units.
  • Unit - The identification code assigned to the unit of measure.
  • Unit Price - The cost per unit of the goods.
  • Ship/Bill from Header - The location code associated with the shipping location. The location where invoice/billing is to be sent.
accounting
Accounting
  • Lists the accounting funds for each commodity line.
  • Insert New Line - To open up page for input of required fields.
  • Event Type - The alpha-numeric identification code assigned to an event type.
  • Accounting Template - The unique identification code assigned to the accounting template.  Accounting templates are used to bring in chart of account element codes for ease of data entry on documents.
  • Line Amount - The amount of commodity line,
  • Fund Accounting – Object/sub-object codes associated with expenditure.
course summary
Course summary

How to submit and validate a RQS document.

What a Standard Requisition document is.

How to identify the required fields for processing an RQS document.

How to locate codes required to complete a RQS document, such as header, vendor, commodity codes, and accounting.