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Working With Computerized Notetakers. PRESENTED BY:. Deaf and Hard of Hearing Services of George Brown College. HELLO !. Working with computerized notetakers can be a great experience for everyone at George Brown College.

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Working With Computerized Notetakers

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Working with computerized notetakers can be a great experience for everyone at George Brown College.

Computerized notetakers provide a simultaneous (close to verbatim) transcription of all class interactions to enhance the classroom experience for individuals with a documented hearing loss and the instructor. 

How does it all work? Read on for more information…

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The Deaf and Hard of Hearing Services Office arranges computerized notetakers for mandated courses and class activities.

June Corry Scheduling Coordinator

1 416 415 5000 x2066 1 877 515 5559 (tty)

Following are 10 tips for working with computerized notetakers…

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We depend on your voice. You will not generally need to change your speed for the computerized notetaker, but clarity is crucial.

If a computerized notetaker is having difficulty hearing or understanding they will politely ask you to repeat or clarify a concept / technical term.

The class notes are confidential and are distributed to the Deaf or hard of hearing individual only. The instructor receives the notes for the first three classes to ensure accuracy of content.

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Eye contact is good. When speaking 1 on 1 with a Deaf or hard of hearing person, talk directly to them, without saying “tell him / tell her…”, etc.

The computerized notetaker will accurately convey in print what is being said without adding, changing or deleting the message.

The computerized notetaker will also voice for the Deaf or hard of hearing individual, speaking as if they were that person - in the first person.

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There will be a small delay. Computerized notetakers lag slightly behind the message in order to listen, decode and type the intended message.

The small delay in capturing the information may require a bit of patience during interactive sessions with the students.

During interactive dialogue it is helpful if the instructor repeats student questions, answers or comments before replying.

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Preparation is essential. Computerized notetakers are often placed in situations that require them to learn new information.

Please provide the computerized notetaker with copies of any handouts, reading material or visual presentations in advance.

If using WebCT, or other on-line resources, the computerized notetaker may need to have access arranged (permission, password, etc).

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Sitting in the class. Computerized notetakers typically sit at the front of the room, near the presentation area, and require access to a power outlet.

Many hard of hearing individuals may have residual hearing or rely on lip reading. Communication is maximized when the instructor remains at the front, facing the class when speaking.

This allows for the Deaf or hard of hearing individual to participate and capture as much visual information as possible.

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People can be passionate. Sometimes lively interaction can be challenging to follow and capture accurately.

In order to hear everything computerized notetakers need one person to speak at a time, loud enough to be heard.

Raising hands to speak allows the computerized notetaker to identify who is talking and permits the Deaf or hard of hearing individual to participate equally.

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Caution required. Computerized notetaking is a mentally and physically demanding job that can potentially lead to musculoskeletal injuries.

Computerized notetakers depend on the standard ten minute break per hour in order to stay healthy and attentive.

Where longer classes or events require it, two computerized notetakers will work together, seamlessly switching back and forth at regular intervals.

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The college now has a “Captioned Media & E-text Policy” to provide all media in accessible formats. (See the next slide)

Videos need to be open or closed captioned. This includes media on the internet such as ‘YouTube’ and ‘Google’ videos.

With enough lead-time a captioned version can often be found or produced. Contact the Accessible Media Coordinator at x2782.

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Captioned Media & E-text Policy(abbreviated)

“George Brown College is committed to the fundamental academic principles of equity and accessibility by providing all students and staff with equitable access to the College’s programs, services, events and staff development activities. The aim of this policy is to support an inclusive academic environment by incorporating design concepts that reduce or remove barriers. The College will achieve this goal by endorsing a policy on the use of captioned media & electronic text.”

“All media resources purchased and used in the College must be captioned or captionable and all text books used for instructional purposes must be available in an e-text format. All new instructional, informational, marketing and promotional audio-visual materials produced by the College will be produced with captions on the master tape to ensure all subsequent copies will be captioned. This will include all course materials posted on WebCT (or other similar course management systems) for student use.”

“Media may be available with closed or open captioning. Closed captioned media provides the option of having the captions appear on the screen through a decoder, which is built into the television. Open captioned media does not require a decoder as the captioning is permanently part of the picture and cannot be turned off.”

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All changes impact scheduling. Any changes to the class day, time or place may impact the availability of our computerized notetakers.

Computerized notetakers do not work with one individual exclusively. They may be hired for various assignments across the GTA.

Please contact the scheduling coordinator as soon as any changes are known, or being considered.

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Roles and responsibilities. Computerized notetakers on assignment do not personally participate in discussions or question periods.

Further, computerized notetakers do not act as test proctors, teacher assistants, student tutors or disability consultants.

If you have any questions or require clarification regarding their role please feel free to speak with the computerized notetaker before or after the assignment.

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You can also contact our office directly to ask any questions, report any changes, or request additional services.*

(*Departmental fees/costs may apply.)

June Corry Scheduling Coordinator

1 416 415 5000 x2066 1 877 515 5559 (tty)

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We look forward to making this a wonderful experience for you and your class / participants… see you there!

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