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Batch Standardisation Module (BSM)

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Batch Standardisation Module (BSM)

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  1. Batch Standardisation Module (BSM)

  2. BSM Introduction When a work order is fully dispensed, quantities of innate ingredients, such as Minerals & Vitamins, need to be calculated, based on the micro & macro material weight and lot / innate profile table. If the innate quantity does not satisfy the pre-defined product standard, materials may need to be added or removed from the work order. Or a different Lotno may be used instead to change the innate material quantities, across the order. The intent of the BSM functionality is to guarantee the innate quantity across all Minerals & Vitamins of the finished product. BSM functionality is used at Wyeth Nutrition China (Suzhou).

  3. BSM Work flow 1. BSM Preparation - setup of material & lot COA rules 2. ERP such as SAP sends COA results data to 3WS 3. ERP such as SAP sends Work Order data to 3WS 4. Dispensing is completed. BSM checking can be started 5. BSM Innate Quantity calculation, with Error notification 6. BSM Work Order adjustment, starts M&V recalculation

  4. 1. BSM – Preparation: Innate Master Create a record for each innate material, such as Minerals & Vitamins

  5. 1. BSM – Preparation: Material-Innate Rules Nominate which materials require COA results data by LotNo Nominate the type of Certificate Of Analysis (COA) data by LotNo

  6. 1. BSM – Preparation: Material-Innate Rules Nominate which materials require COA results data by Material Nominate the type of Certificate Of Analysis (COA) data by Material

  7. 1. BSM – Preparation: Material-Innate Rules You can also nominate any materials, which DO NOT require COA results data Certificate Of Analysis (COA) not required for this material

  8. 1. BSM – Preparation: Innate UOM Setup Innate UOM characteristics for each innate Mineral & Vitamin

  9. 1. BSM – Preparation: COA quantity by Material Data entry of COA for this material which always uses the same values

  10. 1. BSM – Preparation: Formula Label Claim Required quantity and tolerance rules are setup for each innate material in the product’s formula, in 3WS. This will include all Minerals & Vitamins listed on the finished product label.

  11. 2. Data Entry of Lotno COA results data by 3WS COA Results data entry can be input using 3WS, if SAP data is not available Data entry of Certificate Of Analysis (COA) results for a Lotno of a material

  12. 2. SAP can download COA results data to 3WS COA Lotno Results data can be download from SAP. WNC in Suzhou, download COA Lotno results data into 3WS Downloaded from SAP Data entry of Certificate Of Analysis (COA) results for a Lotno of a material

  13. 3. SAP sends a work order to 3WS SAP screen

  14. 3. SAP sends a work order to 3WS 3WS screen, showing list of items / materials, in a downloaded SAP order

  15. 4. Dispensing uses a Lotno, with COA data Weigh all work order materials, using 3WS dispensing program

  16. 4. Dispensing finished, ready to check BSM ALL items in the order are WEIGHED

  17. 4. BSM Calculation All the data for BSM calculation is ready: COA quantity for each Lotno and material Innate quantity and tolerance rules for the product Weight for each material in the work order The BSM Calculation can now be actioned…..

  18. 5. BSM Calculation is automatic 3WS-Exchange is running on the server to monitor if all the data for BSM calculation is ready for each work order. BSM calculation is executed automatically by 3WS-Exchange when the work order status is WEIGHED.

  19. 5. BSM Calculation displays Error condition 3WS shows an error if BSM calculation result is out of tolerance. Errors can be emailed to nominated users.

  20. 5. BSM Calculation main review screen Innate P is below tolerance (YELLOW)

  21. 5. BSM Calculation (zoom of previous screen) Innate P is below tolerance

  22. 6. BSM Adjustment, using main review screen Innate P is below tolerance (YELLOW) 1. Review the list of items which have ‘P’ innate material 2. Highlight an item, then 3. press the ALLOCATE button

  23. 6. BSM Adjustment, select a quantity by Lotno ALLOCATE an extra 60kg for material R000001324 using LotNo BSM05, which will enable innate material ‘P’ total quantity, to move within tolerance for BSM. NOTE on LOTNO LIST: RED Lotnos mean On Hold

  24. 6. BSM Adjustment, allocation is OK Innate P is within tolerance ie: not YELLOW or RED BLUE section shows adjustments Allocated an extra 60kg for material R000001324 with LotNo BSM05 to make the innate material P quantity move within tolerance

  25. 6. BSM Adjustment (zoom of previous screen) BLUE section shows adjustments We allocated an extra 60kg for material R000001324 using LotNo BSM05 to make the innate material ‘P’ quantity move within tolerance Innate ‘P’ is now within tolerance. All Minerals & Vitamins are within tolerance • The operator will now WEIGH the extra 60KG using the allocated Lotno • When order status is updated to WEIGHED, the BSM will be checked again • If no Error is detected, processing can continue to MFG stage. BSM is OK. • If any Error is detected, repeat new Allocation & Re-weigh, until BSM is OK.

  26. BSM considerations • Automatic calculation across all Minerals & Vitamins • Instantly show adjustment result • Multiple tolerance levels (Alarm, Release, Industry) • Reduces QA / QC role in checking innate quantities • Site can interface COA data from other system, ie SAP • Full audit trail of BSM calculation for validation results • Full audit trail of eSignatures for all adjustments • Simulation of new product calculations • Simulation of alternate Lotno calculations • Finished product label claim M&V quantities guaranteed