slide1 n.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
Internet Procurement PowerPoint Presentation
Download Presentation
Internet Procurement

Loading in 2 Seconds...

play fullscreen
1 / 55

Internet Procurement - PowerPoint PPT Presentation


  • 155 Views
  • Uploaded on

Internet Procurement. Oracle iProcurement – Centralize Purchasing Control, Decentralize Execution. Procurement policy based self-service enablement Support requests for all goods and services Productive user interface for self-service audience

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'Internet Procurement' - mathilde


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
oracle iprocurement centralize purchasing control decentralize execution
Oracle iProcurement – Centralize Purchasing Control, Decentralize Execution
  • Procurement policy based self-service enablement
  • Support requests for all goods and services
  • Productive user interface for self-service audience
  • Self-service receiving for improved payment accuracy
manage the spend not the transactions

Create POs

Document Approvals

Communicate

…But, do buyers have the time?

Manage the Spend, not the Transactions…

Requesters

Buyers

Suppliers

G&A

Maintenance

Manufacturing

R&D

automate transactions flag exceptions

CorporatePolicy

Role-BasedSecurity

FinancialControls

Approval Workflow

Automate Transactions…Flag Exceptions

Implement Controls

Manage Supply Base

Analyze Spend

Requesters

Suppliers

G&A

Maintenance

Manufacturing

R&D

define rules for corporate policy based automation flexible workflows to configure your rules
Define rules for corporate policy based automation Flexible workflows to configure your rules

Approvals

  • Rules-based approval list
  • Cost-center, location, commodity controls
  • Flexible approval hierarchies
  • Approve via email or online

Automatic PO creation

  • Contract buys vs. one-off
  • Approved supplier usage
  • Standard vs. non-standard items
  • Emergency POs
  • Automatic approval and communication

Approved Suppliers and Items

  • Identify approved suppliers for items / commodities
  • Establish approved item/pricing contracts and represent as catalogs
  • Control requester access to authorized catalogs

Charge Accounts & Budgets

  • Person, CC, location, item commodity controls
  • Project tracking and reporting
  • Full budgetary control using encumbrance accounting
oracle iprocurement centralize purchasing control decentralize execution1
Oracle iProcurement – Centralize Purchasing Control, Decentralize Execution
  • Procurement policy based self-service enablement
  • Support requests for all goods and services
  • Productive user interface for self-service audience
  • Self-service receiving for improved payment accuracy
slide7

Content Management ModelsMultiple options to support different item types

Catalog Content Management

Local

Catalogs

Demand driven by MRP

Inventory level tracked

Items under lot/serial/revision control

Items under existing long term agreements

Direct Material and Mission Critical MRO

Remote:

Supplier Hosted

Dynamic pricing & availability

Configurable items

Large selection of items

Inventory not tracked in buying org.

Indirect and

Non-Critical

MRO

Remote:

Catalog Hubs

Static item and pricing information

Approval controls for price changes

Inventory not tracked in buying org.

Indirect and

Non-Critical

MRO

slide8

Supplier Hosted CatalogsUsers punchout to catalogs maintained on supplier websites

Firewall

iProcurement

Catalog content on supplier’s website

  • Access company specific catalogs on supplier website
  • Item configuration rules for CTO items
  • Real time pricing and availability Information
  • Support Oracle XML and cXML formats for punchout
slide9

Catalogs Hosted on Catalog Content Hubs http://www.exchange.oracle.com/

Catalog Content Hub

Firewall

iProcurement

  • Immediate access to wide variety of catalogs
  • Suppliers author catalogs on content hub
  • You approve changes to items and pricing
  • Control requesters’ access to available catalogs
slide10

Single Point of Entry for All Request TypesGuide users to appropriate “Store” based on request type

  • Office supplies
  • IT equipment
  • Industrial Supplies
  • Professional services
  • Temporary staffing
  • Maintenance
  • Promotional items
slide11

Order Items from Suppliers or Internal Warehouses

  • Purchase requisitions
    • Local or remote catalogs
    • Non-catalog requests for non-standard goods
  • Internal requisitions
    • Internal catalogs for standard items
    • Source based on availability
    • Inter- or intra-company requests with cross-company accounting
simple and advanced search for items in catalog
Simple and Advanced search for items in Catalog
  • New self-guiding search offers targeted results for self-service users
  • Advanced search for attribute specific criteria
  • Control catalog access to users based on usage
slide13

Request for Services using “Smart Forms”Flexible templates to capture service details

  • Flexible templates to define authorized service terms and rates
  • Professional and general business services
  • Minimize data entry, default values from templates
  • Capture additional service details during request creation
  • Configure approval rules based on smart forms
slide14

Contractor requests for Temporary Assignments

  • Contractor requests for administrative and professional needs
  • Requests based on controlled access to approved suppliers and contracted rates
  • Review candidates submitted by suppliers
  • Finalize candidate and terms, flexible approvals for budget and candidate selection
  • Fast-track process for simple requests
slide15

Maintenance

Schedule

Rule Based

Engine

Request

Order

Assets

Ship To

Maintenance

Location

Supplier

Maintenance Requests for Assets

  • Define maintenance schedules for assets
  • Create requisitions for work orders from maintenance workbench, search MRO catalogs for required items
  • Track progress against work orders
  • Receive and deliver items directly to maintenance location
financial considerations for all business environments
Financial Considerations for all Business Environments

Budgets & Encumbrance Accounting

  • Control spending using budgets and encumbrance accounting
  • Track spending limits and spend-to-date
  • Real-time validation of funds during request creation
  • Approvals based on budget ownership

Flexible cost allocation

  • Automatic account defaults based on business rules
  • Security-based override capabilities
  • Distribute charges across multiple accounts/cost-centers
  • Allocate charges to expense or material accounts based on usage

Project-based requests

  • Request goods and services for specific projects
  • Allocate costs to multiple project accounts and budgets
  • Track and report against projects

Requests charged to specific Grants

  • Capture grant award information on individual requests
  • Allocate costs across multiple grants
  • Default grants information onto request lines to minimize data entry
oracle iprocurement centralize purchasing control decentralize execution2
Oracle iProcurement – Centralize Purchasing Control, Decentralize Execution
  • Procurement policy based self-service enablement
  • Support requests for all goods and services
  • Productive user interface for self-service audience
  • Self-service receiving for improved payment accuracy
slide18

Productive User Interface for Self-service Audience

  • Easy-to-use interface
    • Familiar “amazon.com-like” interface
    • Create and submit requisitions in just a few clicks
  • Productivity enhancement tools to minimize data entry
    • Shopping lists (Favorite and Public)
    • Saved shopping carts
    • Copy requisitions
simplify catalog searching using transparent punchout eliminate guesswork from catalog searching
Simplify catalog searching using Transparent PunchoutEliminate guesswork from catalog searching

Local Catalogs

TransparentPunchout*

Requester

Supplier A Website

User sees all search results, irrespective of

catalog source, on this familiar page

Exchange.Oracle.com

*Patent Pending

full visibility into entire procurement lifecycle self service access frees up buyers time
Full visibility into entire Procurement lifecycle Self-service access frees up buyers’ time
  • View approval status and history
  • Related POs and associated status
  • Real-time tracking of in-transit shipments
  • View Receipt history and associated exceptions
  • Invoice and payment information
slide21

Rules-based Online ApprovalsEliminate paper approvals, improve auditability

  • Centralized approval engine services approval needs across apps.
  • Automatic approval routing based on business rules
  • Approvers can approve via email or from work list
  • Nominate proxy approvers when on vacation
  • Full approval trail with relevant comments captured for audit needs
oracle iprocurement centralize purchasing control decentralize execution3
Oracle iProcurement – Centralize Purchasing Control, Decentralize Execution
  • Procurement policy based self-service enablement
  • Support requests for all goods and services
  • Productive user interface for self-service audience
  • Self-service receiving for improved payment accuracy
slide23

Self-service receiving of goods and services

Increased payment control with 3-way matching

  • Requester initiated receipts using self-service screens
    • Single-click simplicity
    • Record packing slip, waybill information
    • Track in-transit shipments and receive against them
    • Automatic invoicing based on receipt
  • System initiated receipts using workflow
    • Automatic notification on due date
    • Requester acknowledges receipt via response
    • Automatic receipt generation based on response
slide24

Record receipt exceptions, reconcile payments accurately using 3-way match

Return to Vendor

  • Self-service screens to return defective goods to supplier
  • Reference RMA code
  • Real-time updates to on-hand quantities
  • Automatically generate debit memos for reimbursement
  • Full receipt history audit trail to resolve discrepancies

Receive

Receipt Corrections

  • Correct data entry errors by issuing corrections
  • Factor corrections into receipt audit trail for accurate reporting

Return

Correct

oracle iprocurement centralize purchasing control decentralize execution4
Oracle iProcurement – Centralize Purchasing Control, Decentralize Execution
  • Procurement policy based self-service enablement Buyers manage the spend, not individual transactions
  • Support requests for all goods and services Single entry point for requests, single business rules repository
  • Productive user interface for self-service audience Quicker customer adoption, smoother rollouts
  • Self-service receiving for improved payment accuracy Increased control with 3-way match
slide27

Oracle

Sourcing

Maximize Savings and Sourcing Bandwidth

Information Age Applications

slide29

Orders

Indirect

Goods

SupplierPortal

DirectMaterials

Logistics

EngineeredGoods

SupplierNetwork

Settlement

ProfileManagement

Services

Oracle Advanced ProcurementThe Integrated Suite that Dramatically Cuts All Supply Management Costs

Reduce Spend on Goods and Services

DemandCollection

SupplierCollaboration

SpendAnalysis

CategoryManagement

OnlineSourcing

Streamline Procurement Processes

ApprovalRouting

TouchlessBuying

Automated

Payment

Budget-BasedProcurement

ContractManagement

SupplierPerformance

Enforce Policy Compliance

oracle sourcing

Identify Opportunities & Suppliers

Define Strategies & Negotiations

ConductOn-Line Negotiations

Analyze & Award

Approve & Issue

Make Savings Stick

Other

ContractMgmt

Finance

Purchasing

Marketing

Operations

Oracle Sourcing

Source More of Your Spend

Source for Lowest Total Cost

Create Immediate and Long-Term Savings

Structured Event Support

Cross-Functional Collaboration

Rapid Deployment

Change Management

Knowledge Capture / Re-use

Enterprise Integration

Automated Negotiations, Bid Mgmt and Award

Total Cost Analysis

Real Time Decision Support

Integration

oracle sourcing overview

Demand

Outcome

CollaborativeSourcing Process

PurchaseOrders

Blanket

Agreements

  • RFI /
  • Survey
  • RFQ
  • Auction

Suppliers

BlanketAgreements

Requisitions

Update

Catalog

GlobalAgreements

Spreadsheets

(1000 lines+)

Signed

Contract

Sourcing Templates

Purchasing Data

Contracts

Oracle Sourcing Overview
oracle sourcing enables you to
Oracle SourcingEnables You To…
  • Source More of Your Spend
  • Source for Lowest Total Cost
  • Create Immediate and Long-Term Savings
exploit more savings opportunities
Exploit More Savings Opportunities

Oracle Enabled Sourcing

Automated Bid Comparison

Percentage of Spend Under Contract

System Generated Awards

Efficient Change Management

On-Line Negotiation Support

Structured Event Creation

Traditional Sourcing Approach

Sourcing Resources

structured sourcing event creation greatly reduce preparation time and manual effort

Request Driven

Renewal Driven

Structured Sourcing Event CreationGreatly Reduce Preparation Time and Manual Effort

Expiring Agreement

1-Click Renegotiation

RFx, Auction

Instantly create new sourcing event from previous agreements

Sourcing Template

Requisitions

RFx, Auction

Aggregate requests across the enterprise to leverage buying power

efficient online negotiations buyer slash cycle time by eliminating manual processes
Efficient Online Negotiations: BuyerSlash Cycle Time by Eliminating Manual Processes

View responses and monitor bidding activity in real-time

Drill into individual sourcing events

View new incoming supplier messages and incomplete tasks

efficient online negotiations supplier slash cycle time by improving communications
Efficient Online Negotiations: SupplierSlash Cycle Time by Improving Communications

Suppliers review contract terms early in the sourcing cycle

Suppliers can review all requirements before bid submission

efficiently manage change quickly create new round or amendment
Efficiently Manage ChangeQuickly Create New Round or Amendment

Buyer

Supplier

RFQ 1234

RFQ 1234-1

New Round or

Amendment

Publish Changes

Acknowledge Changes

  • Create and Publish New Rounds or Amendments Online
  • Full Audit Trail Including Net Change Comparison
  • If Suppliers Accept, Their Quotes Roll Forward
slide38

Multiple Suppliers

Minimum 60% to incumbent supplier

$100k Annual Maximum

Maximum of 5 Vendors

System Generated RecommendationsEliminate Time-Consuming Manual Analysis

Company Policy

Complex Bids

  • Sourcing Rules
  • Budget Constraints
  • Supply Base Rules
  • Multiple Sites
  • Dozens of Bid Lines

Award Optimization Engine

Model multiple business constraints and supplier inputs

Optimized, Policy-Compliant Award Recommendation

facilitated online bid comparison make faster award decisions
Facilitated Online Bid ComparisonMake Faster Award Decisions
  • Utilize structured bid data
    • Automatic bid scoring
    • Consistent format for side-by-side comparison of competing bids
  • Provide online analysis for fast, accurate awards
    • Multiple chart and graph formats (e.g., scatter plot, bar, pie)
    • Flexible award methods enable selection of suppliers, bid lots or specific line items
    • Business and regulatory compliance policies (e.g., multi-sourcing requirements, minority business preference)
  • View award summary for purchase recommendation, approval, and compliance details
oracle sourcing enables you to1
Oracle SourcingEnables You To…
  • Source More of Your Spend
  • Source for Lowest Total Cost
  • Create Immediate and Long-Term Savings
cross functional collaboration combine expertise for higher quality at lower price

Commodity

Manager

Requestor

(eg., Mfg, HR)

Suppliers

Project Manager

Sourcing Manager

Logistics

Finance / Legal

Design

Contract Manager

Cross-Functional CollaborationCombine Expertise for Higher Quality at Lower Price
  • Domain knowledge
  • Supplier performance
  • Market knowledge
  • Constraints
  • Costs estimates
  • Define requirements
  • Implementation planning
  • Best delivery terms
  • Handling instructions
  • Best payment terms
  • Latest BOM, specs and drawings
  • Corporate policy and procedure
sourcing knowledge capture drive optimal results by re using best practices

New Sourcing Event

Sourcing Knowledge Capture Drive Optimal Results by Re-Using Best Practices

Bidding Rules

Supplier Lists

Sourcing Policy Rules

Sourcing Templates

Pricing Factors

Scoring Methods

  • Leverage Proven Practices
  • Replicate Buyer Expertise
  • Retain Knowledge across the Organization

Negotiation Event Style

Knowledge from Past Sourcing Events

example template based scoring criteria
Example: Template-Based Scoring Criteria

Exclude from supplier shortlist

Weighted scoring

  • Header
  • Line
  • Attribute group
slide44

Total Cost and Complete Bid AnalysisEvaluate Tangible and Intangible Costs

European Supplier $16 vs. $23*

North American Supplier

$21 vs. $21*

AsianSupplier

$20 vs. $23*

Latin American Supplier$14 vs. $26*

  • Capture Total Cost
    • Tangible (e.g., freight)
    • Intangible (e.g., switching costs)
    • Buyer and Supplier Entered
  • Evaluate Transformed Bids
    • View Transformed or Un-Transformed
    • Visible During Analysis and Award

Example:

Supplier “C” Bid $14

System Added

Freight $ 6

Tariff $ 4

Risk $ 2

Transformed Bid =$26

*Bid vs. Transformed Bid

slide45

Total Cost and Complete Bid AnalysisBalance Price, Quality, Promise Date, etc.

Display quote price and score based on all attributes

Preferred quotes represent an optimal balance of price, quality, promise date, etc.

oracle sourcing enables you to2
Oracle SourcingEnables You To…
  • Source More of Your Spend
  • Source for Lowest Total Cost
  • Create Immediate and Long-Term Savings
rapid deployment start saving immediately
Rapid DeploymentStart Saving Immediately

SimpleRFx / Auctions

Start with a few key activities

  • Implementation in days or weeks -- not months!
  • Incrementally implement capabilities

Supplier Enablement

Quickly enable suppliers to participate in sourcing events

ComplexRFx / Auctions

Grow into advanced capabilities as needed

Automate complete business process using integrated Advanced Procurement platform

Off-the-Shelf Integration

consistent execution and compliance realize sustainable savings via integration
Consistent Execution and ComplianceRealize Sustainable Savings via Integration

Sourcing

  • Transfer negotiated terms and pricing to execution
  • Drive contract compliance and track deliverables
  • Monitor contract utilization and supplier performance
  • Enable suppliers to openly compete for business
  • Seamlessly execute negotiated agreements
  • Leverage common source of master / reference data

Procurement Contracts

iSupplier Portal

Purchasing

example one click po creation create purchasing documents directly from award

Workflow Enablement

Awarded Quotes

Create Agreements/POs

Receive Goods or Services

Pay Supplier

Example: One-Click PO CreationCreate Purchasing Documents Directly from Award
  • Copy all pricing, contract and deliverable information
  • Eliminate manual entry and associated errors
example real time deliverable mgmt easily monitor compliance across the enterprise
Example: Real-Time Deliverable MgmtEasily Monitor Compliance Across the Enterprise

Review status of deliverables

Track notes and correspondence

Drill into details

Link to source document

  • Ensure supplier compliance and consistent evaluation
    • Sourcing deliverables
    • Contractual deliverables
  • Enable buyers to be proactive
    • e.g., Contract milestones or expirations
slide51

Example: Contract Intelligence

Evaluate Compliance and Identify Opportunities

  • Expose need for new or revised contract
  • Evaluate supplier and contract performance before renewal
  • Track KPIs including price change, returns, and delivery performance

Consumption Trends

Quality Performance

Business Targets

Contract Utilization

seamless data flows
Seamless Data Flows

Sourcing Data

Integrated Flows

Procurement Data

  • Requisition to RFx/Auction Creation
  • Requisition allocation upon award
  • Removal of requisition from requisition pool during negotiation
  • Return of requisition to requisition pool on cancellation/partial allocation
  • Negotiation number viewable in iProcurement
  • Contract to RFx/Auction creation for renewals
  • Contract created from award
  • PO created from award
  • Sourcing accessed from single iSupplier Portal
  • Supplier search of the Supplier Master and ASL
  • RFIs
  • RFQs
  • Buyers Auctions
  • Templates
  • Attributes
  • Etc.
  • Requisitions
  • POs
  • Contracts
  • Etc.
shared data
Shared Data

Shared Data

Sourcing Data

Procurement Data

  • Contract Variables
    • System and User-Defined
    • Supplier Responses
  • Contract Deliverables
    • Contractual & Negotiation
  • Contract Clauses
  • Contract Templates
  • Suppliers
  • Approved Supplier List
  • Supplier Classification
  • Supplier Commodities
  • Operating Units
  • Buyers
  • Buyer Approval Hierarchy
  • UOM
  • Ship to Addresses
  • Bill to Addresses
  • Currency
  • Payment Terms
  • Attachment Repository
  • Purchasing Categories
  • Inventory Items with revision
  • RFIs
  • RFQs
  • Buyers Auctions
  • Templates
  • Attributes
  • Etc.
  • Requisitions
  • POs
  • Contracts
  • Etc.
oracle sourcing1
Oracle Sourcing

Easy sourcing event creation, management of on-line negotiations and bids, with automatic system-generated recommendations

Source More of Your Spend

Cross-functional collaboration, sourcing knowledge capture / re-use, and total cost analysis

Source forLowest Total Cost

Rapid deployment capabilities with modular integration to Advanced Procurement, and real-time decision support including deliverable mgmt

Create Immediate and Long-Term Savings