COMPLETING FORM I-9 Revised March 8, 2013
A. Employee must complete Section 1 at the time of hire, but no earlier than acceptance of the job offer. • B. Employer must review documents and fully complete Section 2 within three business days of hire: • 1. Sections 1 and 2 must be fully completed, at the time of hire, for persons working less than three business days.
C. An I-9 is not required for persons who are: casual workers; independent contractors; providing labor by a contractor; not physically working in the US. • D. If an employee cannot complete Section 1 without assistance or a translator, someone may assist. Must read form to employee and sign as preparer/translator. • 1. Social Security number on I-9 is voluntary, unless it’s for E-Verify purposes; • 2. Email address and telephone number is voluntary.
E. Section 2: Employer’s Review and Verification: • 1. Enter the employee’s name from Section 1 at the top of Section 2; • 2. Enter the document title(s), issuing authority, document number, and expiration date from original documents presented by employee; • 3. Enter the first day of employment for wages or other remuneration; • 4. Employer attests to physically examining the documents by signing and dating; • 5. Provide business name and address.