Documentation and its consequences
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Documentation and Its Consequences. For CRTW, Dr. Koster’s sections. What this covers…. Some things about documentation don’t change from course to course—for instance what things you have to document, why, and what the forms are.

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Documentation and its consequences

Documentation and Its Consequences

For CRTW,Dr. Koster’s sections

What this covers
What this covers…

  • Some things about documentation don’t change from course to course—for instance what things you have to document, why, and what the forms are.

  • Some things vary from instructor to instructor, such as the penalties for screwing up. This presentation reviews both of these areas. Learn and benefit!

What do you have to document
What do you have to document?

  • Any source that comes from outside your brain, be it quoted, paraphrased, summarized, or just grazed on a drive-by

  • Hearsay—things you heard one time on Oprah etc.

  • Information that would not be common knowledge to your specific audience

Prentice hall versions
Prentice Hall versions…

6th EditionAlso available as “sunflower” edition:

7th Edition

7th edition withnew MLA forms

What are the required parts to documentation
What are the REQUIRED parts to “documentation”?

  • A green light to show where source use starts. This is done with a signal phrase. PHG 6: 363; PHG 7 & 7 New: 400.

  • AND quotation marks if you’re quoting directly (unless it’s a “long” or “block” quotation). PHG 6: 358; PHG 7 & 7New: 395.

  • AND a red light—a parenthetical in-text signal to show where the source use ends. PHG 6: 375-78; PHG 7 & 7New: 411-415.

  • AND a claim check to retrieve the info—a full and correct reference in the Works Cited list. PHG 7New: 415 ff.

Can t you just put the citation at the end of the paragraph
Can’t you just put the citation at the end of the paragraph?


  • All of the material in the paragraph comes from one source

  • AND there are lots of signal phrases throughout the paragraph so readers realize the source continues

  • AND there is no material from you or from other sources intervening

  • AND you don’t start a new paragraph

  • AND all of the material is correctly paraphrased

  • This is the most frequent problem in documentation and causes a lot of inadvertent plagiarism, so USE IT CAREFULLY. I don’t recommend it.

How do you cite a page printed out from the web
How do you cite a page printed out from the Web? paragraph?

  • If it indicates where the original page divisions were, use those in the parenthetical citation (for instance, the Zubrin PDF version had the original page numbers).

  • If it does not show original page divisions, then you use the author’s name alone in the parenthetical citation (see PHG 6 p. 378 #14 or PHG 7 p. 414). If there’s no author named, then you use a short form of the title under which it’s listed in your Works Cited list. [For instance, if you printed out Zubrin in the web form or in the “printer friendly” form, you would just use (Zubrin) in your citations because everyone’s printer is different so your page 3 may be my page 4…]

And how does that look in the works cited
And how does that look in the Works Cited? paragraph?

  • See 7New, pp. 430 ff. Older versions don’t work for this form; if you have PHG 6 or PHG 7, use the link below from Purdue. You have to edit this information into the correct format. Don’t just copy the form from the Dacus database listing.Zubrin, Robert. “In Defense of Biofuels.” The New Atlantis 20 (Spring 2008): 3-15. Web. 15 October 2008 .

  • New MLA style is described at

What happens if you get the forms wrong
What happens paragraph?if you get the forms wrong?

If you are making a good-faith attempt to document correctly but screw it up,

  • At the very least, for minor errors, it will lower the grade on paper at least two letter grades and maybe more

  • It may (and probably will) earn you an “F” if problems are extensive

What happens if you plagiarize intentionally or not
What happens if you plagiarize, paragraph?intentionally or not?

  • Will earn you at least an F on the paper

  • May earn you an F in the course, depending on the severity

  • Will earn you a date with the Dean of Students for a Judicial Code problem if I have any reason to suspect it’s intentional.

So what do you do
So what do you do? paragraph?

  • Follow The Correct Use of Borrowed Information and the 7th ed. of Prentice-Hall Guide with the new MLA forms exactly and carefully. Note things like periods, commas, abbreviations, spacing, etc. All the rules count. You are responsible for following these and having the up-to-date versions.

  • Check the Documentation FAQs page

  • Visit the Writing Center and use your conference to check fine points with Dr. K before you turn the paper in.

  • Use the originality reports on to check your work before you turn the final paper in