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Accessible Presentations

This presentation focuses on the essential considerations for creating accessible presentations. It emphasizes audience engagement through clear and inclusive design, ensuring that everyone can see, hear, and understand the content effectively. Key topics include preparation, design, use of assistive technologies, and practical tips for inclusive delivery. Attention is given to creating accessible content with appropriate font selections, contrast, and layout, as well as providing necessary accommodations like sign language interpreters and captioning. Join us to learn how to make your presentations effective for all.

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Accessible Presentations

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  1. Accessible Presentations Annette Berksan aberksan.com/a11y

  2. Imagine

  3. Nov. 19, 1863

  4. Imagine?

  5. Organizational OverviewUnited States of America

  6. Agenda • We are met on battlefield • Dedicate portion of field • Unfinished work • World can never forget

  7. Not on the Agenda • Dedicate • Consecrate • Hallow this ground • World will little note nor long remember

  8. Critical Success Factors • Men are equal • Gov’t of/for/by the people

  9. ???? Holy Powerpoint, Batman! What point is Annette trying to make? Go to the next slide and find out!

  10. YOU are the presentation

  11. Today’s Agenda • Prepare • Design • Deliver • Share

  12. Audience

  13. Audience Considerations • see well or at all • hear well or at all • move well or at all • speak well or at all • understand information presented in some ways well or at all Some of you audience may not be able to:

  14. Ask Ask in advance if anyone needs an accessibility accommodation

  15. Sign Language Interpreters • Book early • More than one interpreter may be needed • Logistics • Lighting • Technical terms

  16. Captioning & Listening Devices • CART (Computer assisted real-time translation services) Assistive listening devices Audio transcripts andvideo captions

  17. Handouts • Email the presentation in advance Large print Braille

  18. Inclusive Presentation • Interpreter • Assistive Listening Device • Wheelchair Captioned Video CART Real-Time Captioning

  19. Location

  20. Venue • Room size & shape • How many seats • Stage location • Room obstructions • Accessibility of venue

  21. Seating • Theatre • Classroom • Boardroom

  22. Reserve Seating

  23. Design

  24. Font • Use san-serif fonts (Verdana) • At least 20-pt • 32-pt is better • Avoid Italics

  25. Content • No more than 6 lines of text per slide • 5 or 6 words per line • Left justify • Mixed case instead of all capitals

  26. Don’t Rely on Color Alone • Think of other ways to convey information • Parentheses to highlight negative numbers • Astericks to highlight important or required information

  27. Provide Sufficient Contrast This is blue text on a yellow background. This is red text on a green background. Black text on white is best. Always put text on a plain, solid-colored background

  28. Figures, Graphs & Tables Keep them as simple as possible

  29. Deliver

  30. Be Heard & Understood • Use a microphone • Speak clearly and at a moderate pace • Face the audience to facilitate speech-reading • Pause between slides

  31. Describe Slides Announce slide numbers, titles and transitions

  32. Describe Images Describe & provide vital information of all graphics — including tables, charts and images.

  33. Question & Answer Session • Repeat questions and comments from the audience for all to hear

  34. Share

  35. Give Each Slide a Unique Title • Instead of using (continued) in the title, use (1 of 3), (2 of 3), (3 of 3). • Accessibility Tips (1 of 3) • Accessibility Tips (2 of 3) • Accessibility Tips (3 of 3)

  36. Use Alt Text for Graphics • Use alt text on all images, charts and tables • Group multiple objects together and add alt text to the grouped object

  37. Use Standard Design • Choose standard design with accessibility in mind • You can customize standard design in Master Pages

  38. Use Standard Layouts • Use standard layout to design each slide • You can customize layouts in Master Pages

  39. Adding Content Add text and graphics with standard layout options • Don’t use text boxes • Don’t copy and paste images

  40. Customize Master Pages • For easy design, use Master Pages to set fonts and styles • Create new layouts • Use multiple designs in same deck

  41. Test Reading Order Home Tab > Drawing Tools > Arrange > Selection Pane

  42. Correct Reading Order Visual order doesn’t match the order in which a screen reader will read the slide.

  43. Questions

  44. Thanks! DARS Accessibility Team accessibility@dars.state.tx.us

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