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Recording and Maintaining Meal Counts. Wisconsin Department of Public Instruction Child and Adult Care Food Program (CACFP). Greater than Three (3) Meal Services. Meal Counts. Your agency is reimbursed for the number of meals and snacks it serves to CACFP enrolled children each day

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Recording and maintaining meal counts

Recording and Maintaining Meal Counts

Wisconsin Department of Public Instruction

Child and Adult Care Food Program (CACFP)

Greater than Three (3) Meal Services


Meal counts
Meal Counts

  • Your agency is reimbursed for the number of meals and snacks it serves to CACFP enrolled children each day

  • Meal counts must be recorded daily at the time of each meal or snack service, or immediately after

  • This is called the Time of Service Meal Count


Greater than 3 meals record
Greater than 3 Meals Record

Guidance Memorandum #9C: Recordkeeping Requirements for the Child and Adult Care Food Program http://fns.dpi.wi.gov/fns_centermemos

List first and last names of children attending your center in column titled “Name”


Time of service meal count procedure completing greater than 3 meal counts
Time of Service Meal Count Procedure: Completing Greater Than 3 Meal Counts

Billy

Sue

Beth

Henry

Keisha

Andrew


Time of service meal count procedure recording meal counts
Time of Service Meal Count Procedure: Recording Meal Counts Than 3 Meal Counts

  • Mark the lunch for each child eating on the Greater Than 3 Meals Record

  • LUNCH:


Time of service meal count center environment
Time of Service Meal Count: Center Environment Than 3 Meal Counts

  • Common Eating Area

  • Eating in Classrooms


Time of service meal counts who will complete
Time of Service Meal Counts Than 3 Meal CountsWho Will Complete?

  • Common Eating Area

  • Cook

  • Director

  • Lead Teacher

  • Eating in Classrooms

  • Teachers


Compiling time of service meal counts greater than 3 meals
Compiling Time of Service Meal Counts: Greater than 3 Meals Than 3 Meal Counts

  • When tallying meal counts for reimbursement, you must first go

  • through each daily meal count record and cross off

  • any meals and snacks that are in excess of two meals and one

  • snack, or two snacks and one meal per child per day


Compiling greater than 3 meal counts
Compiling Greater than 3 Meal Counts Than 3 Meal Counts

After meals and snacks in excess of two meals and one snack, or two snacks and one meal are crossed off, total each column and record at the bottom of the form

3 0 8 8 7 4 2 1 6 7 4 2 4 0 5 8 6 4


Compiling greater than 3 meal counts1
Compiling Greater than 3 Meal Counts Than 3 Meal Counts

Edit checks:

  • No child is claimed for more than two meals and one snack, or two snacks and one meal per day

  • Accuracy of all meal counts that will be claimed for reimbursement

    Have more than one person compile meal counts


Meal counts cannot be
Meal Counts Cannot Be… Than 3 Meal Counts

  • Based on computerized or manual attendance records

  • This does not meet the definition of a Time of Service Meal Count


Meal Counts Cannot Than 3 Meal CountsBe…

  • Recorded based on children being present and therefore expected to eat a meal or snack

    • Example: Staff cannot check off meals and snacks they think a child will be eating later on in the day because that child is in attendance that day. Children do unexpectedly leave and/or arrive throughout the day, get sick, decide they do not want to sit and eat a meal, etc.


Adult meals
Adult Meals Than 3 Meal Counts

  • Adults may eat meals and snacks with children; however, their meals and snacks cannot be claimed for reimbursement

  • Do not record adult meals and snacks on the Greater than 3 Meals Record


The U.S Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department.  (Not all prohibited bases will apply to all programs and/or employment activities.)

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at [email protected]

Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish).

USDA is an equal opportunity provider and employer.


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