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Analyzing federal reimbursement rates for school meals, budget expenses projections, revenue losses from low prices, and meeting USDA requirements within budget constraints. Study based on Arkansas Department of Education data.
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Procurement Review & Update Child Nutrition Directors’ Conference August 5, 2009 Wanda Shockey, MEd, RD, LD ADE, Child Nutrition Unit
State of ArkansasJuly 2007 - June 2008 Breakfast, Lunch and Afterschool Snacks SOURCE: Arkansas Department of Education – Child Nutrition (10/23/2007)
STATEWIDEAverage Student Payments *This amount set by Congress has not changed since 1966.**This amount set by School District.
School District Income from Federal Reimbursement and Student Payment *Income from “paid” meals less than income from “free” or “reduced” meals.
Regular Program 80% F/R:Blended Student Lunch Revenue • Average District Lunch Participation Per Day = 1300 lunches 936 Student FreeReimbursement@ $2.68 = $ 2,508.48 104 Student Reduced PricePayments @ $ .40 =$ 41.60 104Reduced PriceReimbursement @ $2.28= $ 237.12 260 PaidStudents Payments @ $ 2.00 = $ 520.00 260Paid Student Reimbursement @ $.25 = $ 65.00 Per Day Total Student Revenue $ 3,372.20 Blended Revenue per day = $2.594 /student meal
Quick Budget Reference • Budget Expense Projections Based on $2.59 /Student Meal • Labor -------------------------------------------------------- $ 1.02 • Food (Budget Food Cost Per Serving/Meal Component) • Meat/Meat Alternate --- .50 to .65 • Fruit ----------------------- .25 to .35 • Vegetable ---------------- .20 to .25 • Bread/Bread Alternate – .15 to .25 • Milk ------------------------ .26 to . 30 • Total Food Cost $1.36 to $1.80 ------------------$1.36 to $1.80 Other (Equipment, Paper Products, Cleaning Supplies, etc) -----------------------$ .08 Projected Cost Per Meal $2.46 to $ 2.82 Non Cash Commodities .195/meal Challenge: Go to the grocery store and see what foods can be purchased to prepare and serve a meal for $1.36 to 1.80 to meet USDA crediting requirements.
Regular Program 65% F/R: Blended Student Lunch Revenue • Average District Lunch Participation Per Day = 1300 lunches (845 F/R Participation) 715 Student FreeReimbursement@ $2.68 = $ 1,916.20 130 Student Reduced PricePayments @ $ .40 =$ 52.00 130Reduced PriceReimbursement @ $2.28= $ 296.40 455PaidStudents Payments @ $ 1.75 = $ 796.25 455PaidStudent Reimbursement @ $.25 = $ 113.75 Per Day Total Student Revenue $ 3,274.60 Blended Revenue per day = $2.44 /student meal with Paid Student Price @ $1.75 /Lunch $2.35 / student meal with Paid Student Price @ $1.50 /Lunch
REVENUE LOSS FROM LOW PRICES For STUDENT PAID Meals Budget Expense Projections Based on Blended Revenue of $ 2.44 /Student Meal • Labor -------------------------------------------------------- $ 1.02 • Food (Budget Food Cost Per Serving/Meal Component) • Meat/Meat Alternate --- .50 to .65 • Fruit ----------------------- .25 to .35 • Vegetable ---------------- .20 to .25 • Bread/Bread Alternate – .15 to .25 • Milk ------------------------ .26 to . 30 • Total Food Cost $1.36 to $1.80 ------------------$ -----------------------$ .08 Projected Cost Per 1.36 to $1.80 Other(Equipment, Paper Products, Cleaning Supplies, etc)Meal $2.46 to $ 2.82 Non Cash Commodities .195/meal Projected Revenue LOSS: 2 cents to 38 cents per meal X 1300 meals = $ 26 to $ 494 / day OR $ 4,628 to $ 87,932 dollars per year
