Selecting Software for Schools

2. Selecting Software for Schools tkt_consulting Data Contol & Research, Ltd.

4. Direct Costs Indirect Costs Total Cost of Ownership Technology Case Study - Administrative

5. Administrative Software • A well-designed and implemented administrative solution will save you money. • Research – Evaluate – Plan – Implement • Plan – Plan – Plan

6. Plainfield SD 202Current Issues • Amount of Paperwork • Number of People to Get the Job Done • Time, Money, & Morale • 6 Databases – Human Resource Dept. • 2 Databases – Student Services Dept. No Interface • 1 Database – Business Dept.

7. Solution – Infrastructure and New Software • Business Office – online requisition and/or purchase orders  • No duplication of efforts • Less errors • Staff to get the job done • Student Applications - Attendance from Classroom • No paper • Faster turnaround time

8. Potential Cost Savings Per Year Business Office Savings Laser Printing & In house Forms Checks – 28% Greenbar/Duplex Paper – 76% Statements – 41% General Forms – 76% AP Checks – 45%

9. Potential Cost Savings Per Year HR Department Savings Without the efficiency of an integrated information management system, for every 300-400 new employees one(1) additional person in the HR Dept. will be needed. Savings $40,000/Year

10. Potential Cost Savings Per Year Student Applications Savings Attendance from Classroom (Eliminates scanner maintenance and forms) $20,973 Savings in Maintenance $23,826 Savings in Forms

11. Solution • Business Office & HR Department Interface • 1 Database – Business Applications • 1 Database – Student Applications Centralized Database • 1 Database – HR Applications

12. Experiences of an end user…

13. Browser BasedWeb Delivered Anywhere… Anytime

14. Interoperability SIF Schools Interoperability Framework

15. General System Requirements Student Information Enrollment Scheduling Attendance Assessment Special Education Transportation Miscellaneous Areas of RFP

19. AttendanceScript Time Allotted: 30 minutes Script Title: Miscellaneous Attendance Functions Key Points to be Demonstrated: ｷCalculation of days possible ｷCross Enrollment ｷCalculation of consecutive days ｷWithdrawing Students ｷAbsence History ｷAttendance rules

20. Software Database • Do you know how many databases your software has? • Human Resource • Payroll • Business • Student

21. Software Database • What does one Database mean? • No duplicate entries • Communication • Less work • Fewer errors • EFFICIENCY

22. ImplementationIssues • Project Management: • Schedule out dates for the implementation process • Have one point of contact to gather all the information

23. ImplementationIssues • One month to One year: • Beginning of Fiscal or Calendar year is the best time • Implementing both Student and Finance or only one • Time depends on several issues: • Vacation and Break schedules • Customization • Training and Assistance • Number of modules to be installed

24. ImplementationQuestions • Documentation? • Does the software come with manuals? • Source Code? • It is important to have the option to have the source code.

25. Software Research & Development • Technology • Windows • Web Accessible • Online Help • Capabilities to communicate with other programs (i.e.: excel, access, etc.)

26. Software Research & Development • Non-Technology • Handle GASB 34 requirements • Up to date on changes made to THIS, TRS, etc. • Current with all government and state mandated changes • Willing to customize

27. Are we willing? • to spend the time and energy to get what we really want… • to seek help to understand the possibilities… • to look at both short-term and long-term effects of our decision… • to understand and communicate that the software will only be as good as our commitment to it…

28. Christine Haeggquist Kirtley Technologies 630 512-0213 x203 Haeggquistc@kirtleytech.com Oscar Corpuz Data Control & Research 630 241-2202 Oscar@datactrl.com Terry Tamblyn, Ed.D. tkt_consulting 630 267-4217 tkt_consulting@ameritech.net Contact Information Data Contol & Research, Ltd.