slide1 n.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
End of Course Tests (EOCT) Pre-Administration Webinar Spring 2013 March 5-7, 2013 PowerPoint Presentation
Download Presentation
End of Course Tests (EOCT) Pre-Administration Webinar Spring 2013 March 5-7, 2013

Loading in 2 Seconds...

play fullscreen
1 / 91

End of Course Tests (EOCT) Pre-Administration Webinar Spring 2013 March 5-7, 2013 - PowerPoint PPT Presentation


  • 84 Views
  • Uploaded on

End of Course Tests (EOCT) Pre-Administration Webinar Spring 2013 March 5-7, 2013. Our session will start momentarily. While you are waiting, please do the following : Configure your microphone and speakers by going to : Tools-audio-audio setup wizard

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'End of Course Tests (EOCT) Pre-Administration Webinar Spring 2013 March 5-7, 2013' - marlow


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
slide1

End of Course Tests (EOCT)

Pre-Administration Webinar

Spring 2013

March 5-7, 2013

Our session will start momentarily

  • While you are waiting, please do the following:
  • Configure your microphone and speakers by going to:
  • Tools-audio-audio setup wizard
  • Enter/edit your profile information by going to:
  • Tools-Preferences-My profile...
  • Complete the information on the “identity” tab, click “OK”
  • To view the profile of another user, hover your mouse over his or her name in the participants window
agenda
AGENDA
  • Introductions
  • What’s New/Reminders
  • Purpose/Overview
  • Use of Calculators
  • Scheduling Considerations/Test Makeup Procedures
  • Students to Be Tested/Accommodations
  • Grading
  • Security/Testing Irregularities
  • Receipt, Return and Tracking of Materials
  • Scores and Reports
  • EOCT Important Dates
  • EOCT Resources
  • Contact Information
what s new reminders
What’s New/Reminders
  • PearsonAccess FTE Requirement
  • Student Report Labels
  • Transition to CCGPS Standards: Mathematics & English/Language Arts
  • Electronic Individual Student Reports (ISRs)
  • Delivery Dates of Testing Materials
  • System Readiness Tools
pearsonaccess fte requirement
PearsonAccess – FTE Requirement
  • When entering student data into PearsonAccess (either manually or via SDU Upload) systems are now REQUIRED to enter both FTE Number and GTID fields.
  • Values in the FTE field:
    • Must be numeric
    • Meet the required length of 9 digits
    • Cannot be blank
  • If requirements are not met, students will not be uploaded into PearsonAccess
student report labels
Student Report Labels
  • Beginning Spring 2013, all districts will receive student report labels included in their shipment of scores and reports
    • Student Report Labels should be placed on a student’s permanent record
ccgps transition
CCGPS Transition
  • In the 2012-2013 school year, we have transitioned to CCGPS
  • Mathematics
    • Introduced a new Coordinate Algebra EOCT beginning with Winter 2012 administration
    • Standard Setting was conducted in December 2012. This is not a field test or pilot.
    • Coordinate Algebra scores will be available after a representational sample is reached in Spring 2013 (in early/mid May). This could result in Coordinate Algebra reporting later than other mathematics EOCTs. On-Demand Reports for online testers will not be available for Coordinate Algebra until the sample is reached. Other math EOCTs will NOT be impacted.
  • English/Language Arts
    • Ninth Grade and American Literature aligned with new CCGPS standards beginning with Winter 2012 administration
  • Field Test Items for inclusion on new forms
    • Previously in Spring 2012 and Winter 2012
    • Continuing in Spring 2013
electronic isrs
Electronic ISRs
  • Electronic ISRs will be posted on PearsonAccess, regardless of whether or not districts request paper copies
    • Access to electronic copies “indefinitely”
      • Please note that districts who have not previously requested electronic copies will not have access to files prior to the Winter 2012 administration
    • Districts may download these files for their records
staggered delivery of testing materials
Staggered Delivery of Testing Materials

Three test material delivery dates:

  • Systems testing the weeks of April 22ndand April 29th
      • April 8th-10th
  • Systems testing the weeks of May 6thand May 13th
      • April 22nd – 23rd
  • Systems testing the weeks of May 20th& May 27th
      • May 6th-7th
online testing system readiness tools
Online Testing – System Readiness Tools

Additional resources available for districts to enhance the online testing experience.

  • System Readiness Tools:
      • System Checks
      • Infrastructure Trial
      • One-on-one training

Note: Presentation on the can be found on the following EOCT page:

http://www.gadoe.org/Curriculum-Instruction-and-Assessment/Assessment/Pages/EOCT-Presentations.aspx

slide11

Purpose

  • The purpose of the EOCT is to assess student achievement of the state adopted curriculum in core courses and to provide diagnostic data in support of improved student achievement.
  • The EOCT serves as a component in Georgia’s College & Career Readiness Performance Index (CCRPI).
eoct assessments
EOCT Assessments
  • Ninth Grade Literature and Composition
  • American Literature and Composition
  • Biology
  • Physical Science
  • U. S. History
  • Economics/Business/Free Enterprise
  • GPS Algebra
  • GPS Geometry
  • Mathematics I: Algebra/Geometry/Statistics
  • Mathematics II: Geometry/Algebra II/Statistics
  • CCGPS Coordinate Algebra
eoct assessments1
EOCT Assessments
  • Each test booklet is divided into two sections.
  • Students may complete Sections I and II in day one or Section I in day one and Section II in day two.
  • Students may not complete a portion of a section and then complete the remainder of the section later in the day or the next day.
  • This will result in an invalidation of the test.
    • For example, if a student becomes ill during Section I and does not complete that section, the student may not complete the remainder of the Section I upon return to school.
administration windows
Administration Windows
  • Remaining 2012-2013 Main administrations:
      • Spring 2013: April 22-May 31
        • EOCT Retests CANNOT be given during the main administration window. All students eligible for retest must wait until the next retest administration which open June 17.
      • Summer 2013: June 17-July 19
  • Remaining Spring 2013 Mid-months:
      • March 4-15
  • Remaining Retest Administrations:
      • Winter 2012 Retest Administration: March 4-15
      • Spring Retest Administration: June 17-July 19
testing modes
Testing Modes
  • End-of-Course Tests may be administered via paper and pencil or online.
    • Paper/pencil assessments are available during the winter, spring and summer main administrations.
    • Online assessments are available for all administrations (including retest administrations).
    • Combination of both paper/pencil and online can be used during the main administration windows.
slide17

Use of Calculators

  • Calculators are allowed to be used on the following EOCTs:
    • CCGPS Coordinate Algebra
    • GPS Algebra/GPS Geometry
    • Mathematics I/Mathematics II
    • Physical Science
    • Economics
  • Calculators that store text or graphing calculators cannot be used.
    • Examiners should verify appropriate calculator use prior to the beginning of testing.
  • Electronic testing format provides “4-function” calculators.
    • Students are allowed to use their own calculators when testing online.
scheduling considerations
Scheduling Considerations
  • Diligent attention must be given to the development of a schedule that protects the security and integrity of the test administration.
  • EOCT may be scheduled at any time during the state testing window.
    • Systems may elect a one-day or a two-day administration; however, all schools in the system must follow the same schedule as closely as possible.
    • Individual subject areas must be administered on the same or consecutive days within the system.
    • At no time should some students complete a test one week and another group of students complete the same test the following week.
    • For scheduling examples, please refer to Page 66 of the Student Assessment Handbook.

*Allowing flexibility in the scheduling of the EOCT, to meet the variety of school schedules that exist, is dependent upon everyone involved in the administration protecting the integrity of the program.

scheduling considerations1
Scheduling Considerations
  • Schools must adhere to the testing times prescribed in the Examiner’s Manuals.
    • Total administration time for the tests is 90-120 minutes.
    • Additional time is required for disseminating materials, completing forms, and other test protocols.
    • Allowing too much or too little time may result in an invalidation.
  • When scheduling tests, consider the optimum time to administer the tests.
    • Consider logistics, including time and staffing.
    • During one-day test administrations, lunch should not serve as the break between sections I and II. To do so, would allow for potential breaches of test security.
scheduling considerations test make ups
Scheduling Considerations – Test Make-ups
  • The purpose of the make-up days is to administer the tests to students who are unexpectedly absent during the regularly scheduled administration.
    • Include sick days, verified court dates, etc.
    • Does not include personal vacations, school field trips.
    • When in doubt, contact GaDOE.
  • Make-ups must only be administered during the district’s window
    • Permission to test outside district window will only be considered in rare, case-by-case circumstances and must be pre-approved by GaDOE.
students to be tested
Students To Be Tested
  • Any student, regardless of grade-level, enrolled in an EOCT course must take the appropriate EOCT.
    • For example, if a student is taking a course to complete the state requirement for Mathematics I, that student must take the Mathematics I EOCT, regardless of the course title assigned by the local system.
students to be tested1
Students To Be Tested
  • Students who are:
    • taking a block-scheduled course who complete the full year course in one semester will be tested at the end of that semester.
    • following a traditionally scheduled (36-week) course will be tested at the end of the second semester of the course.
    • completing a course at the end of one semester (typically Economics) will be tested at the completion of the course.
students to be tested2
Students To Be Tested
  • Students enrolled (or dually enrolled) in:
    • alternative schools.
    • credit recovery or “make-up” courses.
    • college courses, online courses, or correspondence classes and are receiving credit towards graduation for an EOCT course.
      • Note: High schools are responsible for determining that post-secondary courses meet the criteria for dual enrollment. Scores will be counted as follows:
        • The college instructor must issue a numeric grade for the student. A letter grade may also be issued, but the high school must receive a numeric score for the course.
        • For high school credit, the course grade will be determined using the State Board required calculation.
students to be tested3
Students To Be Tested
  • Middle School students enrolled in an EOCT course, whether or not they receive HS credit for the class.
    • These students are also required to take the appropriate CRCT.
  • Students with disabilities and English Learners (EL) who are enrolled in EOCT courses for credit.
    • Students who receive accommodations for instructional and classroom assessment purposes may also be eligible for accommodations during the administration of End-of-Course Tests.
    • Accommodations provided for statewide assessment must be listed on IEP, IAP, or EL TPC and should be consistent with the student’s instructional program.
slide25

Students To Be Tested

  • Students enrolled in your system who are also enrolled in EOCT courses via Georgia Virtual School (GAVS)
    • Must be administered the appropriate EOCT at their home school.
    • It is the school test coordinator’s responsibility to ensure that these students’ answer documents are coded accurately (“30” under SDU A) so that results may be reported to GAVS.
    • Documents not coded to reflect students enrollment with GAVS could delay or interfere with student grade reports.
students to be tested4
Students To Be Tested
  • Students enrolling from non-accredited programs.
    • Must take and pass the EOCT with a minimum of 70 grade conversion score to receive credit for the course.
    • It is the responsibility of the local school system to determine whether criteria are met for awarding credit.
students not to be tested
Students NOT To Be Tested
  • Students who wish to transfer credit in an EOCT course completed at an accredited institution.
    • Note: Students who enroll in coursework at another accredited institution while also enrolled in a public school are considered “dually enrolled.”
  • Students who have previously taken an EOCT course, took the accompanying EOCT and received core credit for the course.
    • For example, if a student is completing an EOCT course as an “elective”, the student would not be required to take the EOCT. The student isrequired to take the EOCT when they take and complete the course for “core” credit.
    • If you have questions in such circumstances, please contact GaDOE Assessment.
students not to be tested1
Students NOT To Be Tested
  • For the upcoming Spring 2013 Main Administration students who are eligible to take a retest administration.
    • This is not a Retest window.
    • Eligible students must wait to take the EOCT Retest during the next available Retest window
      • Summer 2013: June 17th -July 19th
accommodations
Accommodations
  • Students who receive accommodations for instructional and classroom assessment purposes may also be eligible for accommodations during testing.
      • Accommodations provided for statewide assessment must be listed on IEP, IAP, or EL TPC and should be consistent with the student’s instructional program.
  • To avoid an irregularity, please ensure that students who should receive accommodations are properly identified prior to testing.
slide30

Accommodations

  • Only approved accommodations may be used.
    • Please refer to the Accommodations Manual and the Student Assessment Handbook.
  • Use of accommodations not on the list must be approved in advance by Melissa Fincher, Associate Superintendent for Assessment and Accountability.
    • Four to six weeks should be allowed for these requests to be reviewed.
what percentage of a student s course grade does an eoct comprise
What percentage of a student’s course grade does an EOCT comprise?

Cohort 1

Students who enter grade 9 for the first time in SY2011 -2012 or after

  • Cohort 2
    • Students who entered grade 9 for the first time between July 2008 and June 2011
  • EOCT counts as 20% of course grade
  • EOCT counts as 15% of course grade

The percentages for these two cohorts are defined by State Board of Education rule 160-4-2-.13

(STATEWIDE PASSING SCORE)

grading
Grading
  • Students must earn a 70 or higher final course grade to pass the course and earn credit for graduation.
  • If your school awards 1.0 credit upon completion of a year long course, the EOCT should count as either 15% or 20% that final grade.
  • If your school awards 0.5 credit at the end of the first semester, and 0.5 credit at the end of the second semester, the EOCT should count as either 15% or 20% of the final second semester course grade.
grading1
Grading
  • If a student is not present for an EOCT administration (main or mid-month), the system may issue an Incomplete and allow the student to test during a future testing window (main or mid-month).
    • This Incomplete may remain as the student’s course grade until their testing requirement is fulfilled.
  • If, after attempts have been made to have the student test in a future window, the student does not take the EOCT, the course grade shall reflect that the student did not participate in the test.
    • The system may issue a zero as 15% or 20% (dependent upon date first enrolled in grade nine) of the final course grade.
    • There should be sufficient documentation to indicate the student was notified of testing opportunities and did not participate.
  • The EOCT is Georgia's assessment utilized for federal high school accountability. As a result, systems must provide for the participation of all students in completion of an EOCT course.
security
Security
  • Maintaining test security and test integrity is critical.
  • All EOCT must be administered and supervised by a Georgia-certified educator.
  • Students and teachers need to understand test protocols and the ramifications of not following testing procedures.
  • Violations may result in invalidation of students’ tests and/or referral to the Professional Standards Commission for disciplinary action.
  • The school principal is ultimately responsible for all testing activity in his/her school, and therefore, must be made aware of any issues involving testing or test security.
security examiner training
Security - Examiner Training
  • Everyone involved in the testing process MUST be properly trained and informed of their roles and responsibilities for test security.
    • Attendance at training must be mandatory and well-documented.
    • Untrained examiners must not be allowed to test.
  • Documentation of attendance at the district and building level (include agenda and materials used).
  • Ensure examiners have an opportunity to review examiner manual prior to testing date (in a secure environment).
  • Examiners should be clear on logistical procedures in place for security of materials.
security test materials
Security - Test Materials
  • Student Test Booklets must be kept stored in a secure place accessible only by the principal and the test coordinator at all times.
  • Test materials must not be removed from their secure storage location for reasons other than the preparation of materials for testing, actual test administration, and the completion of tasks as prescribed by test manuals.
  • Shrink-wrapped packages must remain sealed until Test Coordinators are ready to prepare test materials for administration.
security test materials1
Security - Test Materials
  • Distribute testing materials as close to the actual testing time as possible.
  • Testing materials should only be issued to persons who have been carefully advised of their responsibilities for test security.
        • Only staff members who have been trained on the proper management of secure test materials should handle such materials.
  • All testing materials issued to persons administering tests must be counted carefully when given out and when returned.
    • If a problem occurs, School Test Coordinator should be notified immediately.
security documentation
Security - Documentation
  • All persons receiving testing materials MUST sign a checkout sheet when they receive the materials. This sheet should show date and time.
  • Test Coordinators and/or Examiners MUST keep a record of all students tested for each EOCT administration.
    • In addition to student’s name and EOCT administered, please remember to include form numbers for each student in your documentation. Please be sure to keep copies of these records.
security during testing
Security – During Testing
  • Students must write their names on the cover of their test booklet and any scratch paper.
  • Please follow all instructions in the test manuals exactly.
    • Do not add anything to, or delete anything from, the directions in the test manual. This violates standardized test conditions and may invalidate scores.
  • All testing materials must be collected and returned immediately after the testing session.
    • Please be reminded that Student Authorization Tickets and used scratch paper are considered secured materials and must be handled as such.
    • Examiners are responsible for turning them in and coordinators are responsible for verifying that they do.
  • For additional security information, please refer to pages 35-37 of the Student Assessment Handbook.
testing irregularities
Testing Irregularities
  • Given the increased role of the EOCT as a part of Georgia’s accountability system, diligent attention must be paid to identifying and reporting all irregularities in a timely manner.
  • We can act swiftly and in the best interest of students if irregularities are reported during, or within48 hours of the close of the state administration window.
  • Failure to report irregularities in a timely manner could lead to the delayed and/or inaccurate reporting of scores in the State Longitudinal Data System (SLDS).
testing irregularities1
Testing Irregularities

We STRONGLY recommend that districts:

  • Double-check accommodations prior to testing
  • Double-check that all students are slated to take the correctassessment(s) prior to testing
  • Keep accurate records (prior, during, and after the administration window)
    • all students testing,
    • the receipt and return of testing materials
  • Report irregularities during, or within 48 hours of the close of the state administration window
reporting testing irregularities
Reporting Testing Irregularities
  • All personnel in the local system must follow protocol as they become aware of testing irregularities.
  • Signs of any testing irregularity must be dealt with immediately.
    • Test Examiner > School Test Coordinator > System Test Coordinator > Melissa Faux
  • The school principal must also be made aware of any instances of a testing irregularity.
  • Reports of testing irregularities from persons other than the STC (or their designee), will be referred to the STC to ensure proper reporting protocols are followed.
  • Please do not include identifiable student information such as, social security numbers, GTID, or FTE numbers in emails sent to GaDOE.
reporting testing irregularities1
Reporting Testing Irregularities
  • When you become aware of a testing irregularity, you should:
    • Contact GaDOE directly
      • This is required if the situation is an emergency, warrants further investigation of student and/or personnel misconduct, or if you have any questions.
    • Submit entry and upload any supporting documentation into the MyGaDOE portal
      • This is required of all irregularities.
      • All entries requesting an invalidation of student scores must clearly state so and include a detailed description of the circumstances which warrant an INV. Failure to do both will result in the entry being “REJECTED”.
documenting testing irregularities
Documenting Testing Irregularities
  • Once you’ve received the IRR or INV code, you MUST:
    • For paper/pencil assessments - Grid and bubble code on student answer documents
    • For online administrations - Enter code into PearsonAccess
  • Once received, IRR codes can be used on all future irregularities, however documentation must be entered into the portal.
  • Only the GaDOE may invalidate assessments.
testing irregularities portal entry
Testing Irregularities – Portal Entry
  • All irregularities must be coded, documentation completed and submitted on the Testing Irregularity Form in the MyGaDOE Portal.
  • Each instance of an irregularity must be entered into the portal as a separate entry.
    • If more than one student is involved, please enter/upload all students in a single entry.
    • If more than one student is involved but different IRR/INV designations are needed, please enter/upload those students in two separate entries.
testing irregularities portal entry1
Testing Irregularities – Portal Entry
  • When entering the documentation into the portal, please:
    • Select the appropriate “Administration Cycle” – Spring 2013.
    • Select the appropriate “Administration” – EOCT Main.
    • Include the form number of the test that needs to be coded as an Irregularity or Invalidation.
      • Failure to include the form number when completing the Testing Irregularity Form will result in delayed and/or inaccurate reporting of scores.
    • Clearly indicate if a score should be invalidated, or counted as an irregularity.
      • If tests need to be invalidated, please select from drop down menu the reason for invalidation.
      • Describe in detail the circumstances surrounding the reason for invalidating the test.
testing irregularities paper
Testing Irregularities - Paper
  • On answer documents, you must:
    • Fill-in the appropriate irregularity or invalidation bubble.
    • Grid the 5-digit SDU B code.
    • Failure to grid both the correct SDU-B code and fill-in the correct corresponding bubble will result in the delayed and/or inaccurate reporting of scores.
testing irregularities online
Testing Irregularities – Online
  • For students who test online, follow these steps in PearsonAccess:

1. Click on Test Management.

slide49

Testing Irregularities – Online

  • 2. Find and Select the student
slide50

Testing Irregularities – Online

  • 3. Once you find the student, click on Assigned Tests:
slide52

Testing Irregularities – Online

  • 5. To enter the SDU B code, click on the Edit button.
slide53

Testing Irregularities – Online

  • 6. Select ‘Yes’ by using the drop down options for either the Irregularity, Invalidation or PIV box.
  • 7. Enter the 5-digit SDU-B code.
  • Failure to select ‘yes’ for the correct indicator (Irregularity/Invalidation/PIV) and/or failure to enter the correct corresponding SDU-B code will result in the delayed and/or inaccurate reporting of scores.
testing irregularities irregularity invalidation matrix
Testing Irregularities – Irregularity/Invalidation Matrix

Failure to grid both the correct SDU-B code and fill-in the correct corresponding bubble will result in action listed in the right-hand column.

testing irregularities examples
Testing Irregularities - Examples
  • Cheating
    • Following an investigation and confirmation student test scores will be invalidated by GaDOE
    • If the incident involves improper conduct on the part of staff, a referral to the Professional Standards Commission for disciplinary action may result
  • Using a graphing calculator or other prohibited devices
    • Following confirmation of the use of a prohibited device during a testing administration, student scores will be invalidated by GaDOE
testing irregularities examples1
Testing Irregularities - Examples
  • Sickness during testing administration
    • Student gets sick prior to starting the test
      • Upon return to school student will complete the test in its entirety and test is scored as is; does not require portal entry
      • If testing online, please do not “submit” the student’s answers
    • Student gets sick after having completed Section I but before starting Section II
      • Upon return to school student will complete Section II of the test and test is coded as an irregularity; requires portal entry
    • Student gets sick while testing in either Section I or II
      • Test scores are invalidated by GaDOE;requires portal entry
testing irregularities examples2
Testing Irregularities - Examples
  • Accommodations
    • Students given the wrong accommodation or not given their accommodation
      • Test scores may be invalidated by GaDOE
      • School or system notifies parent (as soon as possible)
      • Requires portal entry
    • Students refuse their accommodation
      • School or system notifies parent (prior to the beginning of testing if at all possible)
      • Test scores are coded as an irregularity; requires portal entry
      • Please fill in the Accommodations code on student answer document or on PearsonAccess since the school attempted to provide the accommodation (See next slide)
student answer document
Student Answer Document

PearsonAccess

Select ‘Yes’ by using the drop down options for a possible selection for each accommodation.

testing irregularities examples3
Testing Irregularities - Examples
  • Testing the wrong student or subject area
    • Students given the wrong EOCT
      • Test scores are invalidated by GaDOE; requires portal entry
    • Students testing under wrong GTID
      • Contact GaDOE as soon as possible
        • Much easier to fix during the administration or within the first 48hoursafter the close of the administration
tips to avoid testing irregularities
Tips to Avoid Testing Irregularities
  • Adhere to test security policies, protocols and procedures.
  • Reinforce the use of active monitoring in testing environments.
  • Properly identify all students who should receive accommodations prior to testing.
  • Students IEP/IAP/TPC plans should be regularly reviewed to determine if accommodations are still appropriate or needed.
  • If a student is suspected of cheating but there is no proof of his or her action, allow the student to complete the section and/or entire test.
    • An invalidation can always occur after all of the facts are collected.
  • Have a plan in place to quickly secure testing environments and/or materials in the event of an evacuation during a testing administration.
tips to avoid testing irregularities1
Tips to Avoid Testing Irregularities

For Online Testing

  • Use the system readiness tools to monitor the district’s network infrastructure and capability prior to and during testing.
  • If you encounter connectivity issues
    • prior to the start of testing, please use your best judgment as to whether or not to allow students to begin testing
    • during Section I testing, please use your best judgment as to whether or not to allow students to continue on to Section II
  • Student Authorization Tickets must be used to verify student name and GTID prior to testing.
student authorization ticket
Student Authorization Ticket

Students must verify and sign their names

Allb Allcorrect

To avoid a student testing under another student’s GTID, you must :

Print ALL Student Authorization Tickets;

Have students verify AND sign their names BEFORE testing begins

receipt of materials
Receipt of Materials
  • Materials will be delivered on one of three distribution dates.
  • System Test Coordinators must:
    • Ensure sufficient quantities of materials are provided for each school.
    • Locate pickup/return instructions, memo, return labels, and airbills/bills of lading.
    • For any discrepancies, contact Pearson Customer Call Center at 888-705-9414.
  • School Test Coordinators should sign for materials and verify counts.
    • Upon receipt use security checklist (found in shipment) to inventory all materials. Please document any discrepancies in the portal.
  • Test Examiners should sign for materials and verify counts.
receipt of materials1
Receipt of Materials

Three test material delivery dates:

  • Systems testing the weeks of April 22ndand April 29th
      • April 8th-10th
  • Systems testing the weeks of May 6thand May 13th
      • April 22nd – 23rd
  • Systems testing the weeks of May 20th& May 27th
      • May 6th-7th
receipt of materials2
Receipt of Materials
  • Delivery dates are dictated by the testing dates originally entered in PearsonAccess.
  • Additional orders will not be approved and shipped until the system has received their initial shipment.
slide66

Answer Documents

  • Please place Pre-ID Labels in box located at the bottom left hand corner of answer document.
    • Please do not submit documents with labels placed incorrectly on answer document; this may delay scoring.
  • For students without Pre-ID Labels, all demographic information must be bubbled.
    • When filling in demographic information, you MUST include both the FTE and GTID numbers.
slide67

Answer Documents

Complete the following sections with or without Pre-ID labels

DOB – Century Indicator

Place Pre-ID Label here

slide68

Answer Documents

FOR TEACHER USE ONLY

Complete Following Sections Only if Applicable

  • SRC must be coded for students with IEP, EL/TPC, or 504 IAP, with or without accommodations
  • Types of accommodations:
    • S – Setting
    • P – Presentation
    • R – Response
    • SC – Scheduling
  • Identify basis of accommodations:
    • IEP, EL/TPC, or 504 IAP
slide69

Answer Documents

FOR TEACHER USE ONLY

  • If applicable, code Braille or Large Print.
  • The PTNA option should only be bubbled by the Examiner if a student is present and can not or will not take a test. If a student answers one question on any section of the test, PTNA should NOT be bubbled.
slide70

Answer Documents

SDU A & SDU B

Complete Following Sections Only if Applicable

State Directed Use (SDU A and SDU B)

  • SDU A – Code for Georgia Network for Educational and Therapeutic Support (GNETS) and Georgia Virtual School (GAVS)
  • SDU B – Two codes, one for Irregularity and one for Invalidation
    • Call Melissa Faux for code
    • The 5 digit SDU-B code must be gridded (paper) or entered online in addition to indicating the appropriate corresponding bubble.
slide71

Class Identification Sheet

Complete only one Classroom

Identification Sheet per group.

  • Class ID sheet updates:
  • New color
  • CCGPS Coordinate Algebra

Results will be reported based on how answer documents are grouped behind Classroom Identification Sheets. You may group students in whatever manner meets the reporting needs of your school/system.

return of materials
Return of Materials

Materials to be returned to Pearson:

  • Completed Answer Documents with Classroom ID Sheet (note: Locally scanned documents should not be returned during the testing window)
  • Test Booklets
    • Test booklets (used and unused) are bar-coded and scanned upon receipt.
    • Check each test booklet to ensure there are no Answer Documents in the books.
return of materials1
Return of Materials
  • It is critical to the success of the EOCT that all documents are returned immediately after test administration.
    • Promptly returning your materials helps ensure timely results can be returned to your system.
  • Failure to return secure testing materials may:
    • Lead to the delayed and/or inaccurate reporting of scores in the State Longitudinal Data System (SLDS).
    • Result in referral to the Georgia Professional Standards Commission (PSC).
return of materials2
Return of Materials
  • Do NOT return the following materials to Pearson:
    • All manuals, unused/voided answer documents, scratch paper. These must be shredded or destroyed.
  • You must ensure all answer documents have been accounted for PRIOR to destroying the unused/voided documents.
  • Please KEEP the test booklet security checklist for your records.
return of materials3
Return of Materials

Answer Documents

  • Returned by UPS Overnight or K2 Logistics/AAA Cooper (larger systems).
  • Use Pearson’s purple return labels along with UPS airbill (purple) or K2 Logistics/AAA Cooper overnight airbill.

Test Books

  • Returned by UPS Ground or K2 Logistics/AAA Cooper (larger systems).
  • Use Pearson white return labels along with UPS ground label (red) or K2 Logistics/AAA Cooper freight bill.
return of materials local scanning districts
Return of Materials – Local Scanning Districts
  • Spring 2013 Answer Documents will be returned during a defined window at the conclusion of the administration.
    • Participating districts will receive a package from Pearson with directives on how and when to return answer documents.
  • Special labels to return the local scanning answer documents will be sent in June 2013.
    • Please do not use labels sent during the initial distribution to return scanned documents.
slide77

Tracking of Materials

  • To check on the status of shipments to and from Pearson follow these steps in PearsonAccess:
    • Click on the Test Setup tab:
tracking of materials
Tracking of Materials

2. Select Order Additional Materials and Tracking:

tracking of materials1
Tracking of Materials

3. Select Order from Pearson or Shipments to Pearson:

scores and reports
Scores and Reports

Five day Rapid Scoring and Reporting of Class Rosters/ISR’s

  • Begin posting once we’ve received representative sample, are dependent upon:
      • accuracy of answer documents
      • when answer documents are shipped and received
scores and reports1
Scores and Reports

Systems will receive a full set of reports for each main administration. These reports include:

  • Preliminary On-Demand Class Rosters (electronic only-PearsonAccess).
    • Available for online testers only.
    • Includes the same data fields as the Preliminary Class Roster Report.
    • Requested by a test administrator once a student/class submits their online test.
    • To request the report, go to the “On Demand Reports” section of the Test Results tab on PearsonAccess. The report will post electronically to the same location.
    • Contains student level data for a “class.”
    • Each time the report is requested, it is refreshed with the most current testing information for a particular class.
    • Preliminary Class Rosters will still be produced.
scores and reports2
Scores and Reports
  • Preliminary Class Roster (electronic only-PearsonAccess) with the 5-day turnaround (Rapid Scoring).
    • Includes Student Name, DOB, GTID, Grade Level and Grade Conversion.
    • Posted electronically to the “View Published Reports” section of the Test Results tab on PearsonAccess within 5 days from the date answer documents are received for scoring.
    • Class Rosters will be posted once a representative sample has been received. Once Class Rosters are available, Preliminary Class Roster Reports will be removed from PearsonAccess.
scores and reports3
Scores and Reports
  • Class Roster Reports (electronic only-PearsonAccess) will post once a representative sample of subject areas have been received.
    • Once Class Rosters are posted, Preliminary Reports will be removed from PearsonAccess.
    • Includes Scale Score, Performance Level, Grade Conversion score, and domain level information for each student in a specific class.
    • Batch printing is available to print single pdf’s that contain all Class Rosters by subject for a particular day.
      • Posted electronically to the Test Results tab and selecting the “School” radio button.
scores and reports4
Scores and Reports
  • Individual Student Reports (electronic or paper if requested)
    • Includes Scale Score, Performance Level, Grade Conversion score.
      • Lexile scores will be reported on the back of ISR’s for 9th Grade Literature and American Literature
    • Posted electronically or sent at the end of the administration with summary reports.
    • One copy should be filed in the student’s permanent record and one given to student/parent.
    • Batch printing is available to print single pdf’s that contain all ISR’s by subject for a particular day.
      • Posted electronically to the Test Results tab and selecting the “School” radio button.
scores and reports5
Scores and Reports
  • Summary Reports (system, school and class)
    • Generated by subject and present summary statistics for a particular group of students.
  • Content Area Summary Reports (system and school)
    • Provides information for school, system and state at the Domain Level.
  • System Data File
    • Available on PearsonAccess once class rosters and ISR’s are available.
      • Posted to the Test Results tab by selecting the “System” radio button
    • Also posted to GaDOE portal at the time summary reports are posted.
scores and reports6
Scores and Reports
  • EOCT scores must be included in, on or with students’ report cards.
  • All districts will receive student report labels included in their shipment of scores and reports.
    • Student Report Labels should be put on a student’s permanent record
slide87

Scores and Reports

Delays in Scoring and Reporting

  • Late shipping
  • Errors in packing documents for return
  • Errors in coding answer documents
  • Invalid/incorrect or no form numbers
  • Labels placed incorrectly on answer document
  • Bent/folded or torn answer document
  • Stray marks
  • Students administered the same test twice
eoct resources
EOCT Resources

89

Student Assessment Handbook

Georgia Assessment Calendar

Test Coordinator’s Manual

Examiner’s Manual/Online Examiner’s Manual

Interpretive Guide

Content Descriptions

Content Weights

Study Guides

CCGPS Coordinate Algebra, GPS Algebra, GPS Geometry, Mathematics I, Mathematics II Formula Sheets

Physical Science Periodic Table

Physical Science Reference Sheet

Online Testing System Readiness Tools

User Guides found on the Support Tab of PearsonAccess

contact information
Contact Information

Georgia Department of Education

Melissa Faux Tony Eitel

404-656-5975 404-656-0478

mfaux@doe.k12.ga.usaeitel@doe.k12.ga.us

Pearson

Samantha Nelson Robin Jindrich-Cecil

888-705-9414 x 21-6559 888-705-9414 x 21-6973

samantha.nelson@pearson.comrobin.jindrich-cecil@pearson.com

slide91

Questions?

Pearson Customer Call Center888-705-9414 georgia@support.pearson.com