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WebPurchasing

WebPurchasing. URL: http://mmcfe/WP/LogIn.aspx?ReturnUrl=%2fwp%2fDefault.aspx *Internet Explorer 7.0* WebPurchasing involves searching for your product, confirming the order, creating the requisition, reviewing the requisition, and submitting the Req for approval. Purchasing Procedures.

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WebPurchasing

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  1. WebPurchasing URL: http://mmcfe/WP/LogIn.aspx?ReturnUrl=%2fwp%2fDefault.aspx *Internet Explorer 7.0* WebPurchasing involves searching for your product, confirming the order, creating the requisition, reviewing the requisition, and submitting the Req for approval.

  2. Purchasing Procedures • PO assigned before purchases • Visa Credit Cards require an Expense Report • Wal-Mart card purchases do not require a PO in advance • Contracts must be authorized/signed by CFO • Copy must be given to A/P Supervisor • Check cut days: Tuesday/Friday • Available after 2 pm

  3. WebPurchasing: New Options • Sign-on: • Log-on-mmc(phone code) • Ex. mmc12345 • The My Account Feature: has been set-up for you. • My Favorites- New option that allows you to save frequently used products. • Request a One time Product- doesn’t stay in the product list permanently.

  4. Search Feature • Increases search ease • Allows you to search by category or sub-category • You may request “Major Categories” by e-mailing Accounts Payable

  5. Creating Req Process Products: 1. Do not duplicate: • Ex. Purchase of various Office Supplies; pens, facial tissue, and staples. • Use Product “Office Supplies” for entire purchase • Specifics in description • Use products already in the system within reason • Product ID’s-No Numbers • Exception One-Time Products

  6. When to be Product Specific • When there is a danger that your entire order will not arrive. • If the product is a large expense • If the product will reoccur frequently

  7. WebPurchasing • Click Purchasing Tab • Search for Product • Select Vendor/amounts • Add items to cart • Click Create Requisition Tab

  8. WebPurchasing • Approval • Select approval route • Edit products • Internal notes: appear on Requistion • External notes: appear on PO • Distribution; • Select Detail; Enter distribution and project codes • PO line item • Enter Department and Deliver to

  9. WebPurchasing • Click Submit Requisition- once you review • Wait for E-mail that states “A PO is assigned”

  10. Approving • Req Home Page • Click Req’s for Review • Click Review button • Select Approve or Reject • Status Column “Approved” • Save and Close

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