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VISION QUEST

VISION QUEST. Maturing Digital Object Management Practices a t GVSU. Julian Jenson. Who We Are. Max Eckard. Kyle Felker. Outline. Background Challenges The Visioning Process Preliminary Results Takeaways. background. Grand Valley State University. 4-year, public institution

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VISION QUEST

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  1. VISIONQUEST Maturing Digital Object Management Practices at GVSU Julian Jenson

  2. Who We Are Max Eckard Kyle Felker

  3. Outline • Background • Challenges • The Visioning Process • Preliminary Results • Takeaways

  4. background

  5. Grand Valley State University • 4-year, public institution • Student population: 24,408 • Master’s Large • Focus is on teaching • State appropriation/FYES • 1988-1989: $4,917 • 2013-2014: $4,776 Photo: Mr. KjetilRee. Architect: ?

  6. University Libraries Libraries Mission The Grand Valley State University Libraries enrich the educational mission of the university by advancing intellectual growth and discovery. Through the acquisition, application, dissemination and preservation of knowledge we promote teaching, learning and active scholarship.

  7. Early Successes • Providing new educational opportunities • Wider, more open access to our collections • Preserving institutional memory • Exploring new areas of digital stewardship

  8. Things were going pretty well…

  9. …until they weren’t.

  10. CHallenges

  11. Challenges • Staffing and infrastructure • Preservation • Definition of scope/role/planning

  12. Staffing and Infrastructure Focused too much on processing Outreach and education Other value-added services Knowledge gap Growing, growing, growing and human! Metadata Lack of technical infrastructure V Workload issues

  13. Preservation Focused heavily on access No long-term preservation of access No backup of IR content No file format preservation actions Collection was getting… Bigger and bigger More complex No sense of urgency No life-cycle orientation

  14. Definition of scope/role/planning Unaware of faculty needs Ad hoc decision-making Lack of day-to-day planning We were too informal about all of this. Relationship with other campus stakeholders De-centralized No assessment Our role Lack of policies and procedures Scope not well-defined Lack of long-term planning

  15. Aah!

  16. So we created a committee.

  17. The Visioning Process

  18. STRATEGIC PLANNING Strategic Planning

  19. Strategic Planning • What are we doing? • For whom or why are we doing it? • What do we want to be doing?

  20. Importance to DOM • Resource intensive • Changes Rapidly • Variety of audiences/Types of object

  21. Deliberate vs. Emergent Strategy

  22. Digital Object Management Committee • Digital Initiatives Librarian • Archivist • Head of Collection Development • Liaison Librarian • Asst. Dean of Technology • Metadata and Digital Curation

  23. The Charge • Clarify priorities • Clarify Role • Discuss challenges

  24. Strategy… Credit: Robyn Gallant …without structure 27

  25. 28

  26. Frameworks for Strategic Planning • SWOT • Balanced Scorecard • Scenario Planning • PEST analysis

  27. Balanced Scorecard • Developed by Business prof. and consultant • Maps objectives to specific measurements • Metric-heavy • Top-Down strategy • Result-oriented

  28. GVSU Objectives • How do disparate areas relate? • What are our challenges? • Why are they important? • How do we address them? Clarity and Communication

  29. Our Framework • Scholarly & Creative Output • Learning Objects • Institutional Records • Commercial Content • Research Data • Digital Projects http://digobj.wordpress.com

  30. Our Framework • Scope • Why • Audience • Challenges

  31. Learning Objects 34

  32. Process for creating final document • Group challenges into thematic groups • Agree on structure • Focus on audience • Rewrite, rewrite, rewrite

  33. Preliminary results

  34. Challenges • Staffing and Infrastructure • Definition of scope/role/planning • Preservation 37

  35. Outcomes • Hired two new staff • More planning for software/hardware (outsourcing) • Collection development policies revisions • Creation of a comprehensive Preservation Plan • Research on data management needs • Engage with external stakeholders (campus IT)

  36. Takeaways

  37. Takeaways • Learn a little about strategic planning/thinking • Short term efforts have to be formalized eventually • Communication, Communication, Communication • Institutional values • Technology is not just about technology • Storytelling

  38. The End Questions?

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