1 / 38

SW District Meeting AUG 2010

SW District Meeting AUG 2010. Chapter Operations for New Officers. Why Such a Presentation?. APICS offers a wide range of materials and resources to assist the Chapter President and the BOD. The District enhances the assistance provided the chapter president.

marina
Download Presentation

SW District Meeting AUG 2010

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. SW District MeetingAUG 2010 Chapter Operations for New Officers

  2. Why Such a Presentation? • APICS offers a wide range of materials and resources to assist the Chapter President and the BOD. • The District enhances the assistance provided the chapter president. • To Provide an overview to assist new chapter officers in meeting the myriad of requirements necessary to help the chapter run better and fulfill its vision and mission.

  3. Who are Today’s Presenters? • Dave Johnson – Phoenix Chapter – General Info, the O&E of it all • Dave Vandergrift – Orange County Chapter – Financial Matters • Stacy Gigger – Tucson Chapter – CMS/CBAR – Measuring the Chapter • Joyce Lewis – Phoenix Chapter – CBOX, Info sources

  4. This presentation will simply provide pointers for you to use to more effectively manage your chapter and its customers! C Manuals Operations Chapter SOPs Association Questions Plans Chapter Officer Overview “How Do I?” Questions Bylaws District Questions Problem Resolution CMS/CBAR Items

  5. Now a word from Dave Vandergrift, Orange County Chapter - Who will regale us on his specialty, The Ins and Outs of Chapter Finance

  6. Who or What Is a Fiduciary? • A person who occupies a position of such power and confidence with regard to the property of another that the law requires him to act solely in the interest of the person(s) whom he represents.(source: m-w.com) • The president and the elected board of directors are all fiduciaries to your chapter membership. • The appointed board members are the responsibility of the elected members.

  7. Four Primary Responsibilities • Duty of care • Attend meetings • Run the chapter like a business • Duty of loyalty • Conflicts of interest • Duty of obedience • Follow policies and procedures • Duty to preserve organization’s assets

  8. Conflicts of Interest • A conflict between the private interests and the official responsibilities of a person in a position of trust • Interest with outside persons or entities which might affect or might reasonably be thought by others to affect the judgment or conduct of a director

  9. Chapter Bylaws • Define the relationship between chapters and members • Complementary and subordinate to Articles of Incorporation • May refer to Chapter policies (more flexible) • Must be detailed but not prohibitive • Also must complement Society bylaws to maintain chapter charter

  10. Incorporation • Incorporation provides certain advantages and protection to your chapter, members, and officers. • Eliminates personal liability of members • Establishes continuity • Assists in obtaining insurance coverage • Most states require yearly fees to avoid termination of status

  11. Chapter Executive Duties • Identify your team – board roster (My Chapter) • Delegate – assign authority (My Chapter) • Who does the marketing, programs, etc.? • Who can spend the chapter’s money? • Establish checks and balances • Communication and resources • How can customers reach you? • How will you reach them?

  12. HQ wants more than money • APICS SOP’s require chapter presidents to supply officer names to APICS within 60 days of election. • New chapter officers should be submitted through My Chapter. • All board members should be listed, not just those with My Chapter access.

  13. Risk Opportunities • Educational offerings • PDMs and plant tours • Publicity • Recruitment and retention • Joint ventures “Everything has a benefit and a cost.”

  14. Long-Term Goals • Must be communicated to the incoming BoD • Provide opportunity • for implementing change • to look at the “big picture” • to perform risk assessments • Provide continuity and direction for the BoD • Are a living, changing plan that can adapt to outcomes of current activities • Utilize tools that we are very familiar with in our “professional lives”

  15. Short-Term Plans • Support and help achieve long-term goals • If not, why are you doing it? • Identify where we are and how we plan to get to the next level • Trigger activities or events that: • create new opportunities • create risks that must be assessed “Never mistake activity for achievement.” John Wooden

  16. What to Ask? • Ask yourself, “Do the rewards of the action offset the risks of the activity? (Y/N) • Do short-term negative risks create long-term positive risks? (Y/N) (What are they?) “If you want to achieve a high goal, you're going to have to take some chances.”Alberto Salazar

  17. How Does it All Fit? APICS - The Association SW District The Chapter “Constituents Members

  18. Getting Started Action Items • Ensure you have access to My Chapter • Receive the information, ongoing action plans, and records from your predecessor • Obtain and read any Chapter documentation – learn the “how we do business” of the Chapter

  19. What Documentation? • The Chapter By-Laws • The Chapter SOP/Policies & Procedures • The Chapter Strategic Plan and any other plans (marketing, Membership, etc) • Chapter Budget – Your Portion • Prior Year’s CMS/CBAR Submission • Chapter BOD Minutes • Any APICS Documentation that applies to you

  20. ResourcesAvailable to You There are myriad references available to you. • From APICS • President’s Leadership Handbook (#01003) • Chapter Support Materials Catalogue (#82032) • Complete set of “C” Manuals (#01081) • Passport Program Manual (#01012) • Association Bylaws (#01006) • ABCs of Parliamentary Procedure ((#01072) • Association Web site

  21. Most of us are so busy sawing, we forget to sharpen the saw! Stephen Covey

  22. ResourcesThere’s More • From the SW District • District POC list • District Web site (www.apicssouthwest.org) • District SOP • District CMS/CBAR review process

  23. REMEMBER! An APICS strong suit is the networking opportunities it provides. So use that attribute to your benefit and the benefit of your BOD and chapter. From the Association—Chapter Relations, Membership,Education, and officers stand ready to help From your District—The District Staff, other chapter presidents and officers, people you meet here andat District meetings or conferences/VLW can eitherhelp or know someone who can help From your Chapter—Past presidents, past BOD members, chapter members with “special” talents

  24. You can’t dig a new hole by digging the same hole wider and deeper! Edward de Bono

  25. Now a word from Stacy Gigger, Tucson Chapter and The SW District CMS/CBAR Guruess!

  26. CMS/CBAR Participation Benefits • Designed to help chapters think strategically • Start the new term using the worksheet • Assist in developing priorities • Provides a tool to organize your chapter • Each task addresses one of the six categories • Assign task and owner • Opportunities to identify areas of growth • Continuous improvement opportunities

  27. CMS/CBAR Participation Benefits • Provides a tool to manage administrative duties • Assists with metrics and measurement development • Consistency in reporting to the Association • Simplified format can be completed in far less time and paperless

  28. CMS/CBAR Documents • CMS (Mandatory) • Survey or action plan • List of events and speakers • Four board meeting minutes • Letter of financial responsibility • CBAR (Optional) • Marketing plan • Strategic Plan • Chapter metrics- corrective action plan if PDM goal not met • Narrative • Innovation • Planned vs. Actual Budget

  29. Submission Process • Must be submitted by July 31 each year • Submitted via section one of C-BAR • Reviewed by Director Chapter Std/Measurement. • May be assisted by district board / staff • Director Chapter Std/Measurement review to be completed by August 31

  30. Now, its time to hear and see some of the on-line information available to you and your Chapter as presented by Joyce Lewis, Phoenix Chapter

  31. A Seamless Transition • Your goal should be to make the move from the past regime to yours appear as seamless as possible to the chapter and its customers. • This does not imply that you will not put your own “leadership stamp” on the chapter. • Beware of the “we tried that before in 1927 and it didn’t work” advice from the chapter oracle—the goal is service to your customers.

  32. Meet the Tates! You know them—they pervade every organization! Dick Tate wants to run everything; Ro Tate tries to change everything; and Agi Tate stirs up trouble whenever possible, assisted by Irri Tate. When new ideas are suggested, Hesi Tate and Vegi Tate pour cold water on them. Imi Tate tries to mimic everyone else. Devas Tate loves to disrupt and Poten Tate wants to be the big shot. But it’s Facili Tate, Cogi Tate, and Medi Tate who save the day and get everyone pulling together!

  33. Questions? Discussion! There is someone in this room who can help us all find the answers! (or at least knows who to ask!)

  34. A yawn is, at least, an honest opinion!

  35. SW District MeetingAUG 2010 Chapter Operations for New Officers

More Related