Group Mentoring Program

1. Helping People Succeed Group Mentoring Program Mentor & Mentee Preparation for Mentoring

2. Agenda • Introductions • Program Overview • Program goals • Review of resources • Meeting Structure • Building trust relationships in a mentored group – roles/responsibilities • Facilitating group process • Organizing 5 Meetings

3. Introductions • Name + Occupation • Motivation to be involved with the program • As a young person or at a point in your career, what was one of the most significant obstacles you had to overcome? • In overcoming the obstacle, who did you call upon to help you through it?

4. Mentoring Objectives Through group mentoring, mentees can: • Learn about Canadian workplace culture and industry trends • Identify educational and technical skills required to meet market demands • Receive guidance through the licensing and accreditation process • Acquire support through the job search process • Establish professional networks • Improve professional terminology • Build confidence in a new culture

5. Expected Outcomes • Internationally trained professionals (ITPs) will be better informed and equipped to obtain suitable employment • ITPs will gain the necessary, sector specific information and knowledge that will assist them in establishing their careers in Canada • Through utilization of the mentors’ personal and professional experiences, ITPs will gain extra information on how to pursue their goal of being employed in an appropriate field • Participants will gain confidence and the motivation necessary to actively pursue their employment goals

6. Tools and Resources • Group Mentoring Mentor Resource Kit • Group Mentoring Mentee Resource Kit • Program Overview • Mentoring Tips and Techniques • Meeting Agendas • Appendix of Job Search Tips

7. Building Mentoring Relationship

8. Setting Meeting Agendas Meeting 1. Establishing the Mentoring Group Meeting 2. Job Search Tools Meeting 3. Interviewing, Networking & Job Search Strategies Meeting 4. Issues Exploration and Workplace Culture Meeting 5. Integrating into the New Job

9. Guidelines • Professional norms for group mentoring: Setting the Stage for Being an Effective Member of a Mentoring Group • Confidentiality and Accountability Agreement • CanadaInfoNet

10. Mentoring Relationship Cycle

11. Getting to Know Each Other In small groups, have each individual present their background using the following questions as a guide (page 23): What are some of the highlights of my personal life that would be useful to share, as it is part of who I am? What are some of the highlights from my work and education history that would be useful to share? What are some of the highlights of my experiences of the Canadian work place, that would be useful in preparing mentees? How have mentors made a difference in my own career?

12. Review Mentoring Tips • Building Relationships with the Group • How Mentors Make a Difference • Tips for Facilitating Groups • Cross-Cultural Awareness • Tips for Listening so that People Feel Listened to • Feedback Technique and What to do with Feedback • Coaching Technique for Managing Conflict • Beginning and Ending Meetings Technique: Check-in and Check-out • Check List for Preparing for the First Meeting

13. Commitment for the Program • Attend all scheduled meetings • Assist mentee in his/her job search process. This includes referrals to resources, sector-specific labour market information, exposure to employer expectations and increased networking opportunities • Support and encourage mentee in his/her efforts to find suitable employment

14. Commitment for the Program • Participate in the evaluation of the program at the end of the mentoring relationship • Educate newcomers about training, employment and settlement • The Mentor’s homework • Preparing for each meeting • Reviewing resumes between sessions • Gathering resources

15. Working in Canada Assignment

16. Working with a Mentor • Step 1: Tell them you would like to have a quick mentoring talk • Step 2: State the goal • Step 3: Identify the issue and the help needed • Step 4: Explore and get ideas • Step 5: Share the ideas on what to do next • Step 6: Summarize what you have learned • Step 7: Agree on next steps

17. Worksheet: Mentee Career Highlights & Job Targets • is: • The focus for setting the learning goals and instilling accountability for maintaining the relationship • A focus for the relationship • An effective goal setting tool for mentors to help their mentees • A means by which peers in the group can help each other • The means to determine if the mentoring program is successful

18. Coaching for Managing Conflict • Step 1: Assess the emotions of the situation • Step 2: Think about the circumstances • Step 3: Invite the other person to discuss and develop a resolution • Step 4: Explore the problem or issue • Practice: what, where, who, when • Step 5: Take time to find what you learned from the conversation; explore options and identify an mutually agreeable solution

19. Support/Questions? Contact : (insert information for designated contact)