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Liberty Band Boosters. General Membership Meeting Tuesday, May 1 st 2012.

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liberty band boosters

Liberty Band Boosters

General Membership Meeting

Tuesday, May 1st 2012

liberty hs band mission

The mission of the Liberty High School Band Program is to provide a quality instrumental music education for all students. Numerous course offerings (Wind Ensemble, Symphonic Band, Concert Band, Jazz Band I and II, Marching Band, Small Ensembles, Solo Experiences, Pit Orchestra, Pep Band, etc.) give every student a place to be successful when striving to achieve high-level musical expectations. In addition to increased musicianship and performance skills, the band program will serve to develop overall character, self discipline, a sense of belonging, teamwork, time management, dedication, individual and group leadership skills, cooperation and responsibility.

Liberty HS Band Mission
liberty band boosters purpose

The purpose of the Liberty Band Boosters is to provide support to the Liberty High School Band and any such related auxiliary. The Liberty Band Boosters (LBB) support shall consist of providing operating funds, volunteer services and organizational coordination as requested by the Band Director.

Liberty Band Boosters: Purpose
who is a member of the lbb

Parents/Guardians of all Band members

  • Grandparents of Band members
  • Liberty Band Alumni
  • Band Director
  • Other Band Staff
  • Others interested in the progress and development of the Band program
Who is a member of the LBB?

Call to Order / Approval of March Minutes

  • Band Board General Election (3 seats)
  • End-of-Year Banquet Update (May 11th)
  • Treasurer’s Report
  • Grant Update
  • Fundraising Activities
  • Concessions (ASD20 & USAFA)
  • Spirit Wear
  • Communications
  • Calendar (Next 90 Days)
  • Director’s Remarks
  • Adjourn / 2012 Marching Band (After Meeting)

President (currently held by Michelle Van Wijk)

  • Nominee:
  • Pam Bower
  • First Vice President – Administration (currently Pam Bower)
  • Nominee:
  • Lee MacKay
  • Communications Liaison (currently Shane Deichman)
  • Nominee:
  • Shane Deichman

Board General Election

end of year band banquet

Friday 11 May – USAFA Falcon Club – $16 per person

  • Agenda
    • 6:30pm-7:00pm: Arrive at the Falcon Club
    • 7:00pm: Welcome / Dinner Served
    • 8:15pm: Slide Show
    • 8:30pm: Remarks by The Matzke
    • 8:45pm: Presentations
    • 9:30pm: Dancing / Parent Games (tentative)
    • 11:30pm: End of Banquet
  • Menu – Buffet
    • Tossed salad, Rolls & Butter
    • Roast Beef w/ Gravy & Turkey w/ Dressing
    • Mashed Potatoes & Vegetables
    • Chocolate Cake, Coffee, Iced Tea & Water
  • Committee
    • Karen Barness / Pam Bower / Dean Hullings

Brenda Leftwich / Nico Mason / Amy Ward

Michelle Van Wijk

End of Year Band Banquet
treasurer account balances

6,294.46 is Students’

  • 43,935.31 Adjusted

Income $225,513.03

Expense $217,011.04

Treasurer: Account Balances

As of April 2012

treasurer information

Reminder – Student Account Use

    • Any band activity (EOY Banquet, States, shoes, etc)
    • Senior “leftovers” go to sibling or to general account
  • 2012-2013 Band Course Fees
    • Band Student Enrichment Fee: $35 for all Band Students
    • Marching Band: $450 (details in Marching Band packet)
    • All payments via on-line payments using “PayForIt”
Treasurer: Information
treasurer future budget

Things we need

    • Storage Wing / New Band Room
    • Marching Band Uniforms
    • Concert Band Uniforms
    • Percussion Equipment / Instruments
    • Truck(s) or Trailer
    • Portable Lights
  • Changing Fundraising Landscape
    • Loss of USAFA Concessions -- $10K loss of revenue
    • 2013 Golf Tournament -- $15K potential revenue
Treasurer: Future Budget
grant opportunities
Building Expansion
  • Equipment
  • Personnel
  • Sponsorships
Grant Opportunities
building expansion grants
State Funding Sources Available
    • Focused on Facilities Expansion and Retrofit
    • Yearly Grant Application (Due in March)
    • More work to do
  • Contacted LKA Architects
    • Designed Liberty High School
    • Have located original construction plans
  • Scoping Meeting Planned May 9th at 2:30
    • Needs Identification
    • Concept Development
Building Expansion Grants
equipment personnel grants
Opportunities for Small and Medium Grants
    • Small < $5,000
    • Medium $10,000 to $25,000
  • Potential Sources
    • El Pomar
    • US Department of Education
    • State of Colorado (Not available right now)
  • Goal Orientated Funding
    • Equipment & Personnel usually separated for Grant Applications
    • Quarterly and Yearly Application Cycles
Equipment & Personnel Grants
Opportunities focused on Smaller Items
    • Usually donation of supplies or materials
    • LHS already doing this (Panda Express, etc…)
    • Recruiting effort to gain Sponsors
  • Potential Sources (those that support the Arts or Education)
    • Stores (Department, Grocery)
    • Restaurants
    • Other Businesses
  • Very Specific Donations
    • Business is advertising or committing to community
    • Examples (Food & Water)
grant team needs
    • Story of Band Program Development
    • LHS Band Growth
    • LHS Band Student Success
    • LHS Band Program Success
  • Problems
    • Specific Issues
    • Quantification of Magnitude of Issues
    • Risks and Ramifications to Students/Quality of Education
  • Need a Specific List of Funding Targets and Needs!
Grant Team Needs
grants next steps
Obtain Information
  • Development of Problems List
  • Creation of Specific Target/Wish List
  • Building Expansion Scoping Meeting (May 9th at 2:30)

- School Representatives (Matzke & Thimmig)

- LKA Architects

- Grant Team Member

  • Grant Writing Team Meeting (May 10th)
  • Provide Grant Team Information, Problems and Wish List
  • Develop Grant Pursuit Strategy

If assistance would be helpful to create the information from the Band Boosters Board or Mrs. Matzke, the Grant Team can schedule interviews and/or work sessions. Please let us know tonight.

Grants: Next Steps
how you can help raise money for our bands

Scrip Program - Put your regular household shopping dollars to work by using King Soopers and other gift cards for your everyday expenses...and the Bands get a percent back automatically.

    • An order will be placed tonight – fill your form out before you leave!
    • Or: order online at code 48831D8B2L858
  • Save 10-50% on Computers & Electronics at TechForLess - The band gets 7% percent of each sale.
  • Pizza Kits:On sale starting this week!
  • Panda Express Flyer (pdf) The first of every month, from 11:00 AM - 9:30 PM. Panda Express #687 Woodmen Rd. You must present the flyer for the band to get 20% of your purchase price, even when you buy gift cards on these days!
    • The LBB Board is seeking a volunteer to complete monthly requests
  • Five GuysTuesday, May 15th Fundraising Night! (Academy Bl)
  • Noodles & Co. (pdf) Planning for June (Powers & Barnes)
  • Petrie's Family Games - 2nd Saturday of ea. month, 10% of your purchase price will be donated to LHS Band Boosters! Print & Bring flyer
How you can help raise money for our Bands
concession sign ups

1st time shown is Coordinator report time;

2nd time shown is for all others(90 min prior to event):

  • Wednesday, May 16th:
    • 7:00am/8:30am Pine Creek H.S. (Clune Arena)
    • 3:00pm/4:30pm Rampart H.S. (Clune Arena)
  • Thursday, May 17th:
    • 7:00am/8:30am Air Academy H.S. (Clune Arena)
    • 11:00am/12:30pm Liberty H.S. (Clune Arena)
    • 3:00pm/4:30pm Discovery Canyon Campus (Clune Arena)
  • Wednesday, May 23rd:
    • USAFA Graduation with President Obama (Falcon Stadium)
      • (Early 6:00am/7:30am report times; need 24 volunteers)
  • Thursday, May 24th:
    • 12:00 Noon/2:00pm D38 (Part 1)
    • 3:30pm/6:00pm D38 (Part 2)
Concession Sign-Ups
end of usafa concessions

USAFA Concessions: Our last hurrah!

  • NCAA will not allow high school students OR any organization representing high school students to do any sort of fundraising at a University because it gives them a “recruiting opportunity”
  • Therefore, we will no longer be able to work USAFA Concessions as the Liberty Band Boosters Organization, meaning:
      • Lossof over $10,000 per year
      • One final chance to raise potentially raise over $4,000 (at USAFA Graduation)
End of USAFA Concessions
other event sign ups

Friday, May 18th:

    • 2012 Marching Band “Meet & Greet” (2-7pm)
  • June 4th to June 6th:
    • Mini-Band Camp (Mornings / Early Afternoons)
  • July 30th to August 3rd:
    • Band Camp (Early AM to Late PM)
Other Event Sign-Ups
spirit wear

Short sleeve t shirt/red or blue, $10

  • Long sleeve t shirt/ red or blue, $15
  • Crew sweatshirt, embroidered design/red or blue,$20
  • Hoodie sweatshirt/pullover, red blue or heather grey (new color), $20
  • Zip up Hoodie sweatshirt/red or blue, $25
  • Polo short sleeve, embroidered (men's cut) / red or blue, $20
  • Hat-baseball style-velcroback-embroidered / red or blue, $10


  • Sweatpants, relaxed bottom, side pockets, elastic waist with drawstring / red, blue, or heather grey, $20
  • Ladies fit mid scoop neck, cap sleeved t shirt / antique red or blue, $10
  • Ladies fit V-neck, short sleeved t shirt / red or blue, $12
  • Ladies fit V-neck, 3/4 sleeve t shirt / red, $15
  • Jacket, softshell, Teflon wind and water repellent polyester, mid-length, stand-up collar, open hem with drawcord, embroidered at neck on back and "LL" on one sleeve.  Black with red collar and trim, $90 (Special Order Only)
Spirit Wear

Seeking Videographers & Photographers

    • Provide contact info to
  • Future Plans (2012-2013):
    • Increased content on
    • Social networking access
    • More local coverage (Fresh Ink, Woodmen Edition, local news / radio coverage)
calendar next 90 days

May 3rd-5th: Musical

  • May 8th: Concert: Red & Blue Concert Bands (7pm)
  • May 9th: Wind Ensemble & Symphonic Band (7pm)
  • May 11th: End-of-Year Band Banquet (6:30pm)
    • U.S. Air Force Academy “Falcon Club” – signup deadline May 2nd!
  • May 14th: Jazz Bands Concert (7pm)
  • May 17th: LHS Graduation! (2pm)
    • Symphonic Band & Wind Ensemble to perform
  • May 18th: Meet & Greet 2012 Marching Band (3pm)
  • May 19th: Elitch Gardens Trip (8:30am departure)
  • June 2nd: Band Boosters Board Retreat / Planning Meeting
  • June 4th-6th: Mini-Band Camp
  • July 30th-Aug 3rd: Band Camp
Calendar: Next 90 Days