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WELCOME to the New Jersey Assessment of Skills and Knowledge For Grades 3 through 8

WELCOME to the New Jersey Assessment of Skills and Knowledge For Grades 3 through 8 DISTRICT TEST COORDINATOR TRAINING Sessions March 19 – Whippany 20 – Jamesburg 21 – Mt. Laurel 22 – Egg Harbor 23 – Saddle Brook. AGENDA. I. Welcome

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WELCOME to the New Jersey Assessment of Skills and Knowledge For Grades 3 through 8

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  1. WELCOME to the New Jersey Assessment of Skills and Knowledge For Grades 3 through 8 DISTRICT TEST COORDINATOR TRAINING Sessions March 19 – Whippany 20 – Jamesburg 21 – Mt. Laurel 22 – Egg Harbor 23 – Saddle Brook

  2. AGENDA • I. Welcome • II. Contacts / Calendar of Events • III. Program Highlights • A. Test Dates and Sections • B. Timing of Test Sections • C. Calculator Use • D. NJ ASK 3-8 • IV. Who is to be Tested • A. General Information • B. Limited English Proficient – Providing Accommodations • C. Special Education – Coding APA and Providing • Accommodations

  3. AGENDA • V. Sending/Receiving Districts [Public/Private] • A. Responsibilities of Sending District • B. Responsibilities of Receiving Districts / Private Schools • C. Out-of-Residence Placement • VI. Before Testing • A. Temporary Section 504 Plans • B. Gathering Student Information / Creating Student Rosters • C. Test Security • D. Security Plan • E. Pre-ID Labels/Student Linking Labels

  4. AGENDA • VII. Test Administration • A. Test Security / Security Forms • B. Receiving Materials for Testing • C. Unpackaging and Distributing Test Materials • D. Security Forms • E. Makeup Test Procedures • F. Irregularity Reports • VIII. After Testing • A. “School Use Only” Section • B. Header Sheets • C. Returning Header Sheets/Used Answer Folders • D. Returning Test Booklets, Security Forms, etc.

  5. AGENDA • IX. Monitoring and Follow-up • A. Security Visits • B. Follow-Up on Missing Test Booklets • C. MI Follow-up – complete profiles! • X. Record Changes • A. Student Information Roster • B. Implications for Reporting and State Summary • XI. Things to Look For • A. Parent, Student, Teacher Information Guide • B. Writing Handbook • Adjourn

  6. Information NJDOE Test Coordinators: NJASK 3-8Orlando Vadel 609-341-3456 orlando.vadel@doe.state.nj.us HSPA Veronica Orsi 609-292-8739 NJBCTDiane Kubinski 609-292-3226 APAElizabeth Celentano 609-984-0107 AHSAFaye Ball 609-984-1970

  7. Information • NJDOE Measurement Specialists: • Score Reports/Cycle II/State Summary : • NJASK 3-8 Don White 609-777-2051 • APA Jo-Lin Liang 609-633-6884 • HSPA & NJBCT Rob Akins 609-984-1435 • NJDOE WEBSITE: • (released tests/test specs/test results/Title 1/SE office) • www.state.nj.us/education

  8. Information • Measurement Incorporated (MI): • * Material Survey • * Authorization Form • * Materials Not Received • * Test Material Return Form • * Record Changes • Reports Not Received • NJ Assessments Website support • ______________________________________________________________________________________________________________ • NJ ASK Helpline: 1-866-783-2280 • E-Mail Helpline: NJASK@measinc.com • NJASK 3-8 Web site:www.measinc.com/nj

  9. Information 1. Questions regarding Adequate Yearly Progress Office of Title I Phone number: 609-943-4283 2. Questions regarding LEP Students Office of Bilingual Education Phone number: 609-633-6889 3. Questions regarding SE/APA Students Office of Specialized Populations Phone number: 609-292-2912

  10. TRAINING SCHEDULE March 19, 2012 Coordinator Training (Northern Region) March 20, 2012 Coordinator Training (Central Region) March 21, 2012 Coordinator Training (Southern Region) March 22, 2012 Coordinator Training (Southern Region) March 23, 2012 Coordinator Training (Northern Region) (Scheduled by District) Examiner/Proctor Training

  11. RECEIPT OF MATERIALS March27 – April 9, 2012Testing Materials Received by Districts April17, 2012Last Day to Order Supplemental Shipments of Test Materials from MI If you have not received your test materials by noon on April 10, 2012call MI at 1-866-783-2280 so that the shipment may be traced and additional materials sent, if necessary.

  12. RETURN OF MATERIALS April 27 – May 18, 2012 Return All USED answer folders/test booklets via FedEx Regular Overnight. May28 – June 8, 2012Return All UNUSED and NONSCORABLE TEST BOOKLETS from all test administrations via the DESIGNATED CARRIER. DO NOT FEDEX!!! June11 , 2012Used answer folders/test booklets received after this date will not be processed

  13. TEST DATES/TIMING • Monday/Tuesday-April 23-24, 2012 LAL Day 1 and 2 (Grades 7 & 8) • 36 Multiple-Choice 2 Writing Tasks • 4 Open-Ended Field Test Component • 1 HOUR, 45 MINUTES – DAY 1 • 1 HOUR, 50 MINUTES TO 2 HOURS, 10 MINUTES – DAY 2

  14. TEST DATES/TIMINGWednesday/Thursday-April 25-26, 2012 Math (Grade 7)42 Multiple-Choice5 Extended Constructed-Response10 Short Constructed-Response(*includes field test)64 MINUTES – DAY 1 69 MINUTES – DAY 2

  15. TEST DATES/TIMINGWednesday – April 25, 2012 Math (Grade 8)42 Multiple-Choice5 Extended Constructed-Response10 Short Constructed-Response(*includes field test)133 minutes – DAY 1

  16. TEST DATES/TIMING • Thursday – April 26, 2012 – Science (Grade 8) • 63 Multiple-Choice3 Open-Ended • (*includes field test) • 2 HOURS – DAY 1 • NOTE: The Periodic Table of Elements is not in the test booklets. At the time of the Science test, the Periodic Table of Elements must be distributed to students. • Make-up Administration for Grades 7 & 8 • Monday – April 30, 2012 Flexible • Tuesday – May 1, 2012 Flexible • Wednesday – May 2, 2012 Flexible • Thursday – May 3, 2012 Flexible • Friday – May 4, 2012 Flexible

  17. TEST DATES/TIMING Monday/Tuesday – April 30-May 1, 2012 LAL Day 1 and 2 (Grade 6) 36 Multiple-Choice 2 Writing Tasks 4 Open-Ended Field Test Component 1 HOUR, 45 MINUTES – DAY 1 1 HOUR, 50 MINUTES TO 2 HOURS, 10 MINUTES – DAY 2 Monday/Tuesday – April 30-May 1, 2012 LAL Day 1 and 2 (Grade 5) 31 Multiple-Choice 2 Writing Tasks 3 Open-Ended Field Test Component 90 MINUTES – DAY 1 90 MINUTES – DAY 2

  18. TEST DATES/TIMING • Wednesday and Thursday – May 2-3, 2012 Math Day 1 and 2 (Grade 6) • 43 Multiple-Choice 4 Extended Constructed-Response • 8 Short Constructed-Response • (*includes field test) • 63 MINUTES – DAY 1 • 68 MINUTES – DAY 2 • Wednesday and Thursday – May 2-3, 2012 Math Day 1 and 2 (Grade 5) • 43 Multiple-Choice 5 Extended Constructed-Response • 10 Short Constructed-Response • (*includes field test) • 63 MINUTES – DAY 1 • 68 MINUTES – DAY 2

  19. TEST DATES/TIMING Make-up Administration for Grades 5 and 6 Monday – May 7, 2012 Flexible Tuesday – May 8, 2012 Flexible Wednesday – May 9, 2012 Flexible Thursday – May 10, 2012 Flexible Friday – May 11, 2012 Flexible

  20. TEST DATES/TIMING Monday/Tuesday – May 7-8, 2012 LAL Day 1 & 2 (Grade 3) 18 Multiple-Choice 2 Writing Tasks 3 Open-Ended Field Test Component 90 MINUTES – DAY 1 90 MINUTES – DAY 2 Monday/Tuesday – May 7-8, 2012 LAL Day 1 & 2 (Grade 4) 27 Multiple-Choice 2 Writing Tasks 3 Open-Ended Field Test Component 90 MINUTES – DAY 1 90 MINUTES – DAY 2

  21. TEST DATES/TIMING Wednesday and Thursday – May 9-10, 2012 Math (Grade 3 and 4) 43 Multiple-Choice 4 Extended Constructed-Response 8 Short Constructed-Response (*includes field test) 63 MINUTES – DAY 1 68 MINUTES – DAY 2

  22. TEST DATES/TIMING Friday – May 11, 2012 Science (Grade 4) 43 Multiple-Choice 3 Open-Ended (*includes field test) 60 MINUTES – DAY 1 Make-up Administration for Grades 3 and 4 Monday – May 14, 2012 Flexible Tuesday – May 15, 2012 Flexible Wednesday – May 16, 2012 Flexible Thursday – May 16, 2012 Flexible Friday – May 18, 2012 Flexible

  23. INCLEMENT WEATHER / EMERGENCY SCHOOL CLOSINGS • If there is a delayed opening, test ONLY if the entire section can be administered before lunch. If not, follow procedures below: • If the testing schedule needs to be altered due to delayed opening or closing: • Proceed with testing on those days only if the test can be administered uninterrupted. • Proceed with testing during the appropriate day (s) of the make-up week. • Submit a memo from the district test coordinator to the county test coordinator and NJ ASK coordinator specifying the modifications to the test administration scheduling: • Date & section of delayed or cancelled testing; • Reason for delay or cancellation; and • Revised testing schedule.

  24. NJ ASK 2012 • * SAMPLE SECURITY PLAN PROVIDED • * APPENDIX M - FREQUENTLY ASKED QUESTIONS (FAQs) UPDATE • * CONFIDENTIALITY FORM FOR SPECIAL NEEDS STUDENTS • * TEST SECURITY FORM • * NJ ASK 3-8 SPANISH LANGUAGE TESTS • - please visit the MI web site for additional information regarding the requirements for the Spanish Language Test • * HEADER SHEET • * MATHEMATICS CALCULATOR POLICY • * EXAMINER SMID • * REVISED HANDLING OF SOILED MATERIALS FORM

  25. NJ ASK 3-8MATHEMATICS Short constructed-response questions require students to write their responses to math items in their answer documents. Students in grades 3 through 8 willnot have the use of calculators for the duration of the short constructed-response parts of the mathematics section of the tests. Students in grades 3 and 4 will use the calculator for 25% of the test while students in grades 5 through 8 will use the calculator for 50% of the test.

  26. NJ ASK 3-8 MATHEMATICS Calculators will not be permitted during the SCR part of the NJ ASK 3-8. In grades 3 and 4, calculators will be permitted on one of the remaining timed parts of the test. The remaining parts of the test consist of MC and ECR questions. In grades 5 through 8, calculators will be permitted on three of the remaining timed parts of the test. The remaining parts of the test consist of MC and ECR questions. All students are prohibited from using a calculator during the non-calculator active parts of the math test; however, students whose IEP/504 plan allows for its use may use a calculator and or approved manipulatives (i.e., abacus, counting chips, number line,) on the MC and ECR parts of the test if the accommodation is documented in said IEP/504 plan.

  27. CALCULATOR REQUIREMENT • District must provide students with calculators • Examiners must have extra calculators • Best calculator for a student to use is the calculator which he or she uses every day • All calculators must meet minimum acceptable functionality • Memories and programs must be cleared before and after testing • Remove instructional manuals and function reference sheets

  28. NJ ASK 2012 CONFIDENTIALTIY FORM

  29. NJ ASK 2012 TEST SECURITY FORM

  30. NJ ASK 2012 LEP STUDENTS (Non-Spanish speaking) ALL LEP STUDENTS MUST TAKE THE NJ ASK. THE ONE EXCEPTION IS FOR NON-SPANISH SPEAKING STUDENTS WHO ENTERED THE UNITED STATES AS WELL AS A LANGUAGE ASSISTANCE PROGRAM [currently enrolled in the program] ON OR AFTER JULY 1, 2011. THESE STUDENTS ARE NOT REQUIRED TO TAKE THE LAL SECTION OF THE TEST BUT MUST TAKE MATH AND SCIENCE. THE FRONT OF THE TEST BOOKLET CONTAINS CODING BUBBLE FOR THESE LAL EXEMPT LEP STUDENTS.

  31. NJ ASK 2012 LEP STUDENTS (Spanish speaking) NEWLY ARRIVED (ON OR AFTER JULY 1, 2011) SPANISH-SPEAKING STUDENTS SHOULD TAKE THE SPANISH LANGUAGE TEST. PLEASE REFER TO THE ELIGIBILITY GUIDELINES FOR SPANISH TEST TAKERS. THE GUIDELINES CAN BE FOUND ON THE NJDOE AND MI WEB SITE. THE SCHOOL USE ONLY SECTION OF THE TEST BOOKLET MUST BE GRIDDED: • LEP <1; AND • TIS AND TID < 1 YEAR.

  32. NJ ASK 2012 FORMER LEP STUDENTS LIMITED ENGLISH PROFICIENT STUDENTS WHO ARE ONE YEAR (F1) OR TWO YEARS (F2) EXITED FROM A LANGUAGE ASSISTANCE PROGRAM WILL BE AGGREGATED IN THE SUB-GROUP “LEP” FOR AYP PURPOSES. HOWEVER, THESE STUDENTS MAY NOT BE GIVEN ACCOMMODATIONS. PLEASE REFER TO APPENDIX D FOR DETAILED INSTRUCTIONS ON GRIDDING. IN YOUR SCORE REPORTS, THESE STUDENTS WILL BE REFLECTED IN THE SUB-GROUPS “GE” AND “FORMER LEP”.

  33. NJ ASK 2012 HOMELESS STUDENTS HOMELESS IS DEFINED AS A CHILD OR YOUTH WHO LACKS A FIXED, REGULAR AND ADEQUATE RESIDENCE, PURSUANT TO N.J.S.A. 18A:7B-12 AND N.J.A.C. 6A:17-2.3.

  34. NJ ASK 2012 MEDICAL EMERGENCIES A MEDICAL EMERGENCY IS DEFINED AS THE OCCURRENCE OF A SEVERE MEDICAL OR PYSCHIATRIC CONDITION OR EPISODE WHICH REQUIRES MEDICAL ATTENTION OR SUPERVISION DURING WHICH TIME THE STUDENT IS NOT ABLE TO PARTICIPATE IN STATE ASSESSMENTS.

  35. NJ ASK 2012 GRIDDING OF ANSWER FOLDERS/ TEST BOOKLETS GRIDDING INSTRUCTIONS ARE SHOWN IN APPENDIX D OF THE TEST COORDINATOR’S MANUAL. VERIFY THATALL INFORMATION ON THE PRE-ID LABEL IS CORRECT. ALL DEMOGRAPHIC CORRECTIONS CAN BE MADE ON THE TEST BOOKLET EXCEPT FOR NAME, DATE OF BIRTH, CDS CODE AND SID. *NOTE: DO NOT USE A PRE-ID LABEL FOR ANY STUDENT OTHER THAN THE STUDENT WHOSE DEMOGRAPHIC INFORMATION APPEARS ON THE LABEL. *PLEASE NOTE: FOR AFFIXING THE PRE-ID LABELS, REFER TO THE TEST COORDINATOR MANAUL FOR SPECIFIC INSTRUCTIONS.

  36. NJ ASK 2012 HEADER SHEETS THE HEADER SHEETS WILL COME PRE-SLUGGED WITH THE TESTING SITE CDS CODE. PRIVATE SCHOOLS WILL ALSO RECEIVE PRE-SLUGGED HEADER SHEETS. “CDS CODE OF SENDING SITE” HAS BEEN REMOVED FROM ALL HEADER SHEETS. RECEIVING SCHOOLSWILL NO LONGER BE REQUIRED TO COMPLETE THE SENDING SITE CDS CODE ON THE HEADER SHEET. THE SENDING SITE DISTRICT AND SCHOOL CODE MUST BE COMPLETED ON THE STUDENT’S DEMOGRAPHIC PAGE IN THE “SCHOOL USE ONLY” SECTION.

  37. NJ ASK 2012 Examiner SMID Beginning with the 2012 administration of the NJ ASK, examiners MUST grid in their assigned SMID on each student’s test document for each day of testing. If the SMID on the test document differs from the one previously collected in the Pre-ID file, the one gridded on the test document will be used. Districts may also make any SMID corrections necessary on the Record Change Roster after testing has been completed.

  38. NJ ASK 2012 Examiner SMID Only examiners in the classroom administering the assessment are submitted in this field. Proctors should not be submitted. If there is more than one examiner in the room, submit the person who is playing the most direct role in the administration. If different sections are administered by different people, submit the most appropriate one to this field.

  39. NJ ASK 2012 RESCORES / REPORTING Districts donot need to submit a rescore request form. Any student whose raw score total falls within ONE raw score point of the PROFICIENT level will go through an automatic rescore process prior to reporting. Any rescore that results in a change in score will be reflected in the district's reports. For the 2012 NJ ASK administration, DISTRICTS WILL ONLY RECEIVE PAPER COPIES OF THE INDIVIDUAL STUDENT REPORTS AND STUDENT STICKERS. All other reports will be posted on MI’s Web site. ISR and Student Stickers will be delivered the week of September 7 – 13, 2012. ALL SECTIONS ROSTERS will be posted online on August 2, 2012. All other reports will be available on September 10, 2012.

  40. WHO MUST BE TESTED? • ALL THIRD- THROUGH EIGHTH-GRADE PUBLIC SCHOOL STUDENTS IN NEW JERSEY: • General Education Students • Limited English Proficient Students • Special Education Students [unless APA] • Retained Students

  41. TESTING SITES • Students Well Spaced With Ample Surface Area • Assigned Seating • Good Lighting & Ventilation • Clock & Chart to Display Time Remaining • NO Coats, Backpacks, Cell Phones, or other restricted electronics devices (i.e., mp3 players, etc.) • NO Instructional Displays • NEVER leave students unattended • NO Buzzers, Bells or Non-Emergency Announcements or Interruptions • Monitorsto Keep Hallways Quiet & Testing Rooms Undisturbed

  42. HOMEBOUND / BEDSIDE INSTRUCTION • Students receiving homebound or bedside instruction MUST be tested. • Testing may occur anytime during the 2 week testing period. • Examiner MUST be: • Licensedprofessional employed by the district. • Trained by school or district test coordinator. • Sign appropriate School Security Checklists. • Maintain test security at ALL times. • Return secure test materials to school coordinator ASAP each day after testing is completed. Please refer to the NJ ASK Test Coordinator Manual for detailed procedures.

  43. LIMITED ENGLISH PROFICIENT STUDENTS • All LEP students MUST be tested. There are NO exemptions. However, non-Spanish speaking students who entered the United States and a language assistance program on or after July 1, 2011 are not required to take the LAL section of the test but they MUST take Math and Science. • Former LEP students(F1 and F2) ARE NOT PERMITTED LEP accommodations. • You may provide one or more of the following accommodations to current LEP students: • Additional time up to 150% of the administration times indicated. • Translate directions only into the student’s native language. Translation of passages, items, prompts, and tasks is NOT permitted. • Use of a translation, bilingual dictionary, preferably one normally used by the student as part of the instructional program. • You must test any student receiving accommodations in a room separate from general education students.

  44. APA STUDENTS • All students NOT taking the NJ ASK must beadministered the Alternate ProficiencyAssessment [APA]. The APA is available inLanguage Arts Literacy, Mathematics, and Science. • If a student’s answer folder/test booklet is submitted to the contractor with responses, it will be scored, regardless of whether or not the student is coded as taking the APA. • Scores for these students will be included in all school and district reports. • PLEASE NOTE: If a student’s record indicates that he or she is exempt from taking the NJ ASK in all subjects, the record should not indicate that he or she has accommodations.

  45. Acceptable Accommodations or Modifications (APPENDIX A)

  46. LARGE PRINT/BRAILLE • IF YOU KNOW YOU HAVE LP / BRAILLE STUDENTS AND HAVE NOT ORDERED MATERIALS, YOU MUST CONTACT MI IMMEDIATELY. • LARGE PRINT AND BRAILLE MATERIALS MAY ARRIVE WITH YOUR REGULAR TESTING MATERIALS, BUT WILL BE SHRINK-WRAPPED SEPARATELY. • EACH LARGE PRINT AND BRAILLE KIT WILL INCLUDE SUPPLEMENTAL INSTRUCTIONS THAT MUST BE USED IN THE ADMINISTRATION OF THE TEST. SOMETIMES, ITEMS ARE DROPPED AND THIS DOCUMENT WILL LET YOU KNOW WHICH ITEMS ARE ELIMINATED. REVIEW THESE INSTRUCTIONS PRIOR TO THE TEST ADMINISTRATION! • THE FORM DESIGNATION FOR THE LARGE PRINT AND/OR BRAILLE TEST MAY NOT BE THE SAME AS THE REST OF YOUR SCHOOL. THEREFORE YOU MUSTUSE ONLY THE MATERIALS PROVIDED IN THE LARGE PRINT / BRAILLE SHRINK-WRAPPED PACKAGE.

  47. LARGE PRINT/BRAILLE SPECIAL INSTRUCTIONS • ExaminersMUST transcribe the student’s responses into the regular-print answer folder/test booklet included in the kit. • Affixthe Pre-ID Label or Student Linking Label to the front of the regular-print test booklet, for grades 3 and 4, and grid all information on the LP and/or Braille test booklet. • ExaminersMUST complete an Irregularity Report (included in the kit) for each student who took a LP and/or Braille test. • STCMUST return the transcribed regular-print test booklet in the YELLOW special handling envelope with the used materials. The LP and/or Braille test booklets should be returned with the unused materials.

  48. Special Accommodations Envelope • Bright Yellow Envelope • Put ALL extra sheets of paper for students whose IEP provides for use of extra paper or computer in the envelope with the answer folder/used test booklet. Return with regular SCORABLE materials. • ALL extra sheets of paper mustbe marked with: • Student’s Name 6. Test Booklet/Answer Folder # • CDS Code 7. Birth Date • Subject and Day 8. Content Area • Grade 9. Page and Item # • District /School Name

  49. Out of District Placements (ODP) • Responsibilities of Sending Districts • All eligible students must be tested regardless of student location. • Sending districts MUST provide the receiving district with all “School Use Only” information for each student, as well as the CDS code for the sending district. • Sending districts MUST grid a Language Arts Literacy, Mathematics, and Science answer folder/test booklet for all ODP students taking the APA at a receiving institution.

  50. Out of District Placements (ODP) • Responsibilities of Receiving Districts / • Approved Private Schools • Public school receiving institutions and approved private school receiving institutions may conduct the administration of the assessment. • All ANSWER FOLDERS/TEST BOOKLETSMUST have the following information: 1. District and school code of the receiving institution under “Testing Site”. 2. District and school code of the sending district under “School Use Only” section • You must complete the “Students Attending Out-of-District Placements” form (page 56, Test Coordinator’s Manual). This form must be returned with the Scorable materials.

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