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Back to Basics. Chris Orme Clerk, Birch CofE Aided Primary School and Clacton County High School . Programme. Responsibilities of governing bodies. Responsibilities of clerk. A successful meeting. Constitution of governing bodies. School governance procdures regulations.

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back to basics

Back to Basics

Chris Orme

Clerk, Birch CofE Aided Primary School and Clacton County High School

programme
Programme
  • Responsibilities of governing bodies.
  • Responsibilities of clerk.
  • A successful meeting.
  • Constitution of governing bodies.
  • School governance procdures regulations.
  • Agenda for meetings.
  • Minutes of meetings.
  • Delegation of functions.
responsibilities of a governing body
Responsibilities of a Governing Body
  • General Responsibility for the conduct of the school with a view to promoting high standards of educational achievement.
  • The governing body has a largely strategic role in the running of the school.
  • The governing body sets aims and objectives for the school.
  • It adopts policies for achieving these aims and objectives.
  • The governors set targets for achieving the aims and objectives
  • The governing body monitors and evaluates progress towards achievement of the aims.
  • Regularly reviews the framework for the school in the light of progress.
  • It will appoint the headteacher and deputy headteacher.
  • The governors annually set the budget and monitor expenditure throughout the year.
  • Governors must promote the well being of pupils at the school.
  • Extended Schools – The Core Offer.
  • Governors must promote community cohesion.
  • The governing body must comply with relevant Acts of Parliament and regulations made by the Secretary of State.
the clerks role
The Clerks Role
  • To prepare and despatch the agenda.
  • To ensure governors have the opportunity to fulfil their statutory responsibilities.
  • To liaise with the chair and headteacher.
  • To attend the meeting.
  • To offer advice on procedures.
  • To take notes at the meeting.
  • To prepare minutes of the meeting.
  • To maintain records of membership.
  • To write letters on behalf of the governing body.
  • To keep up to date with developments in governance.
constitution
Constitution

Foundation schools also have:

  • Community governors;
  • Partnership governors.

All schools can have:

  • Associate members;.
  • Sponsor governors.

All governing bodies must have:

  • Parent governors;
  • Staff governors;
  • Local authority governors.

Church schools also have:

  • Foundation governors;
  • Community governors (controlled schools only).
what makes a successful meeting
What Makes a Successful Meeting
  • Early preparation.
  • Consult on draft agenda.
  • Ensure all governors have a current term of office.
  • Have names, addresses and contact details for all governors.
  • Send agenda to all governors at least seven days before a meeting.
  • Ask head to produce report and ensure this is sent to all governors.
  • Ensure minutes of committee meetings are sent to all governors.
  • Ensure that matters arising from previous meetings are picked up.
  • Arrive at meeting venue in good time and speak to chair and head.
  • Sit next to chair and head to aid communication during meeting.
  • Take good clear notes at the meeting.
  • Write minutes as soon as possible.
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