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Army’s General Fund Enterprise Business System (GFEBS). John L. Miller DASA-FIM 10 January 2007. Agenda. What is GFEBS? Why GFEBS? Governance Structure Project Schedule Progress to Date Road Ahead. What is GFEBS?.

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Presentation Transcript
agenda
Agenda
  • What is GFEBS?
  • Why GFEBS?
  • Governance Structure
  • Project Schedule
  • Progress to Date
  • Road Ahead
what is gfebs
What is GFEBS?
  • General Fund Enterprise Business System (GFEBS) is a web-based enterprise resource planning solution that will enable the US Army to compile and share accurate, up-to-date resource management data across the Army
  • GFEBS is being built on SAP, a commercial-off-the-shelf (COTS) Enterprise Resource Planning (ERP) financial management system
  • GFEBS will:
    • Supply standardized, real-time financial data and information
    • Comply with Federal Financial Management Improvement Act (FFMIA) requirements
    • Provide timely, accurate, and relevant information for leaders to make strategic business and financial decisions to the benefit of the warfighter

GFEBS will become the Army’s financial backbone.

significance
Significance
  • GFEBS will be one of the world’s largest enterprise financial systems
  • It will manage more than:
    • $100 billion in annual appropriations
    • $38 billion of inventory
    • $120 billion in general property, plant, and equipment
    • $40 billion in environmental liabilities
  • This is a huge undertaking in a large and complex environment, which requires careful planning to get the job done right
gfebs operational objectives
GFEBS Operational Objectives

1. Provide accurate, reliable, and timely financial information and integrated functional performance data to Army decision makers

2. Improve Army accountability and enable full cost management

3. Exchange information with customers and stakeholders

4. Achieve efficiencies and operate effectively

5. Enable the Army to receive an unqualified audit opinion on

annual financial statements with respect to Army General Funds

why gfebs
Why GFEBS?

Not just someone’s good idea ….

but mandated by Congress

GFEBS will lower the Army's cost of financial management, improve visibility of financial resources, allow better business decisions, and improve resource utilization.

why gfebs1
Why GFEBS?
  • Deficiencies include:
    • Lack of visibility of total program cost at all levels
    • Limited visibility of Real Property (Fixed Asset Valuation)
    • No linkage between budget and performance information
    • High rework rate for financial processes drives costs

Integration

Nightmare!

slide8

25

Absorbed by Other Systems

76

Systems Require

Alignment w/ GFEBS

10

Systems Require Further Study

87

Systems to be eliminated and subsumed by GFEBS

System View Before SAFE

198 Total Systems Captured in SAFE Architecture

slide9

76

Systems Require Alignment w/ GFEBS

System View After SAFE

10

Systems Require Further Study

87 Systems Eliminated (Functionality Subsumed in GFEBS)

25 Systems Eliminated (Functionality Subsumed by Another System)

76 Systems Remain

10 Systems Require Further Analysis

gfebs governance

Compliance

GFEBS Governance

SEC Army/CSA

Business Transformation Agency

BTA

ERAM

USD (ATL)

MDA from ASD(NII)

ASA (FM&C)

AAA

Executive Sponsor

AAE

ESC

CIO/G6 MILDEP

ACSIM IMA ARNG USAR DFAS

PEO EIS MACOMS CIO/G6

Process Executives

PEO EIS

Budget Programming

Real Property Accounting Logistics Acquisition

Personnel Technical Architecture Cost

Acquisition Management

PO

Configuration Control Board (CCB)

gfebs schedule incremental development fielding
GFEBS ScheduleIncremental Development & Fielding

FY08

FY06

FY07

FY10

FY11

FY05

FY09

1

2

4

2

3

4

1

2

3

1

3

1

2

3

4

1

2

3

4

4

1

2

3

4

TECHNOLOGY DEMONSTRATION

Demonstrated ability to meet requirements

  • Complete solution blueprint
  • Develop garrison capabilities
  • Begin garrison deployment

Garrison Requirements

GFEBS Capabilities:

General Ledger

Financial Reporting

Property, Plant, and Equipment

Accounts Receivable

Cost Management

Funds Control

Budgetary Accounting

Accounts Payable

Audit Trails and System Controls

Operating Force Requirements

  • Develop mission capabilities
  • Begin mission deployment

Sustaining Force Requirements

  • Develop sustaining force capabilities
  • Begin sustaining force deployment
fort jackson sc july 2006 technology demonstration results
Fort Jackson, SC July 2006 Technology Demonstration Results
  • Established Single System Capability for Real Property Inventory for General Fund
  • Developed a United States Standard General Ledger;

Successfully demonstrated:

    • Capturing Cost associated with Real Property Inventory
    • Distribution and Control of Funds from Headquarters Department of Army to Installation Management Agency Garrison, Fort Jackson, South Carolina
    • Yearly close out and quarterly financial reporting functions
    • Ability to perform direct charges for Intra Army
    • Ability to interface with
      • Global Exchange (GEX)
      • Standard Procurement System (SPS)
    • Standard Financial Information System (SFIS)
  • Executive Steering Committee approved movement into Release 1.2 planning activities
current process real property
Current Process Real Property

6. Obligations

recorded in

STANFINS

5. Work order

submitted in IFS

7. Invoices

received In CAPS

4. Funds committed

in IMA-Online

STANFINS

IMA-Online

CAPS

8. Disbursements

performed in

SRD-1

PBAS

SRD-1

3. Budget

distributed in PBAS

To IMA-Online

PROBE

DDRS

9. Property

recorded in IFS

IFS

2. Budget

approved in

PROBE

10. Financials

reported in DDRS

1. Budget

planned in IFS

technology demonstration results real property
Technology Demonstration ResultsReal Property

6. Obligations

recorded in

GFEBS

5. Work order

submitted in GFEBS

4. Funds committed

in GFEBS

7. Invoices

received In GFEBS

8. Disbursements

performed in

GFEBS

GFEBS

3. Budget

distributed in GFEBS

9. Property

recorded in GFEBS

2. Budget

approved in PROBE

(Future capability)

1. Budget

planned in IFS

(Future capability)

10. Financials

reported in GFEBS

r1 2 release schedule
R1.2 Release Schedule

Plan

Phase

Transition

3.5 Calendar Months (2.5 with R1.1 close out)

Analyze

PDR

5.5 Months (5 with holidays)

Design – 4 Months

CDR

Build – 5 Months

TRR 1

Test: Internal

5 Months (4.5 with holidays)

Test: External

2 Months

TRR 2

TRR 3

Deploy – 3 Months

Go Live and Initial Support– 4 Months

ORR

Go Live

gfebs financial management functional team organization
GFEBS Financial Management Functional Team Organization

HQDA

Command/Control

DASA-FIM

Governance Structure

ESC

CCB

Functional Integration Team

Blueprint Core Team

Functional IPT

Cross IPT Integration

Master Data

Property, Plant

& Equipment

F&A Mgt

Funds Mgt

Cost Mgt

Reimbursable

Spending Chain

Team Lead

release 1 2 scope overview
Release 1.2 Scope Overview
  • Funds Management / Budget Formulation
    • Budget Formulation is below HQDA level
    • Funds Management of General Funds
  • Property, Plant and Equipment
    • Real Property, Maintenance, Equipment/Assets, Environment Liabilities
  • Spending Chain
    • Initiate purchase requisition and check funds, record obligation, manage goods and services receipts and process disbursement
    • Logistics integration / inventory management
  • Reimbursables
    • Execute order management
    • Process accounts receivable
  • Cost Management
    • Full Costing Focused on Brigades, Starting with IMCOM Services / SSP’s
    • Payroll & Travel Interfaces
  • Financials
    • General ledger accounting (USSGL)
    • Workflow Journal Voucher Approval Process
    • Financial Statement reporting to departmental level
    • Month end/ Year End Closing Process