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Field Book Project: Bridging the Gap between Archives and

Field Book Project: Bridging the Gap between Archives and. Sonoe Nakasone, Cataloging Coordinator Carolyn Sheffield, Project Managers. The Field Book Project. Initiated by the National Museum of Natural History and Smithsonian Institution Archives.

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Field Book Project: Bridging the Gap between Archives and

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  1. Field Book Project: Bridging the Gap between Archives and Sonoe Nakasone, Cataloging Coordinator Carolyn Sheffield, Project Managers

  2. The Field Book Project • Initiated by the National Museum of Natural History and Smithsonian Institution Archives. • Mission: to create one online location for accessing biodiversity field books and other field research materials. Funded by

  3. A Discovery-Based Project • Collections are distributed throughout multiple Smithsonian units; no central access point • Other museums with field books report similar situation • Field books from one source may be distributed across multiple institutions. Ex. Wilkes expedition. • Current access points: • Finding Aids • Inventory lists • Bibliographic library catalog records • Institutional memory • No community-adopted standard

  4. What is a field book? A textual record of collecting events conducted for biodiversity research. Field books may include supplemental information beyond what would be typically captured on a specimen label.

  5. Goals • Catalog and improve ability to track location of biodiversity field books at the Smithsonian • Create a public, online registry for accessing field books from anywhere with an internet connection • Have other institutions contribute records about their field books to the Registry

  6. Phase 1: Locally cataloged field books in the Smithsonian collections Museum of Natural History Smithsonian Institution Archives Field Book Registry California Academy of Sciences Field Books Other Museum’s Field Books Phase 2: Partner institutions and the larger community contribute field book records

  7. Progress and Milestones • Collaboration with other research institutions • Chosen and refined four existing xml schemas • Natural Collections Description (NCD) • Metadata Object Description Schema (MODS) • Metadata Encoding and Transmission Standard (METS) • Encoded Archival context (EAC) • Test cataloging

  8. Beyond FBP: Future Goals • IMLS grant: Connecting Content • Partner institutions: California Academy of Sciences, Academy of Natural Sciences, Philadelphia, Botany Libraries, Harvard University Herbaria, Ernst Mayr Library of the Museum of Comparative Zoology at Harvard University, Missouri Botanical Garden, The LuEsther T. Mertz Library, The New York Botanical Garden • Conservation—Save America’s Treasures • Digitize field books and add them to the Registry • Engage users through social media tools.

  9. Current Activities Cataloging • Collection level—functional context and relationships • Item level—specific detail and more access points • Test record example: http://sonoe.info/fbp/heinrich.xml

  10. Current Activities cont… Developing the Registry Phase 1 • Registry will be for SI use only • Tool for project catalogers to add records • Tool for SI community to search, browse, and print records.

  11. Basic Search Current Activities—Developing the Registry Phase 1 cont…

  12. Advanced Search Current Activities—Developing the Registry Phase 1 cont…

  13. Advanced Search Result Current Activities—Developing the Registry Phase 1 cont…

  14. Browse Current Activities—Developing the Registry Phase 1 cont…

  15. Browse Result Current Activities—Developing the Registry Phase 1 cont…

  16. Developing the Registry Phase 2 Phase 2.1 Phase 2.2 • Registry becomes publicly available online • Added functionality • Redesign to add branding and become more visually appealing to a broader public audience • Other field book repositories will be able to add records about their field books • Added features: social tagging, crowd sourced transcription, social media tools

  17. Please Visit Our Website at http://MNH.SI.EDU/RC/Fieldbooks/ See More Records on Our Wiki: http://tinyurl.com/3amneob Questions? Contact Us Sonoe Nakasone, Cataloging Coordinator nakasones@si.edu Carolyn Sheffield, Project Manager sheffieldc@si.edu

  18. Questions?

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