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Innovative Technical Solutions, LLC. Tomorrow’s Innovations Today. U.S. Department Of Energy. ITS / USEC Litigation Support With Automation Technology & Knowledge Management. Agenda. Foremost Deployment Automation of Image Capture Integrated Indexing High Speed Scanning

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Innovative Technical Solutions, LLC


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    Presentation Transcript
    1. Innovative Technical Solutions, LLC Tomorrow’s Innovations Today

    2. U.S. Department Of Energy ITS / USEC Litigation Support With Automation Technology & Knowledge Management

    3. Agenda • Foremost Deployment • Automation of Image Capture • Integrated Indexing • High Speed Scanning • Multiple Scanning Solutions • Automation of Data Capture • Optical Character Recognition • Production of Tiff, PDF, and DOC • Search, Retrieve, Publish • Integration with Knowledge Management • Auto-categorization

    4. Litigation Support Base Process: • Paper Based Review • Find • Pull • Appropriate Reviews ADC, TIO • Release • Copy for Litigant • Re-file • Repeat for next case

    5. Automation Technology • 85-90% search accuracy on first attempt • Security (administrative controls) • Increase overall efficiency • Cost effective • Paper Reduction • Real Time Retrieval • Ease of Search and Retrieval • Disaster Recovery “The real treasure is in your data…The only truly safe way to back up your computer data is to keep a copy in a distant location.” The Mossberg Report Smart Money Magazine December 2001

    6. Process

    7. Litigation Support Records Processing Flow Chart

    8. Automation Technology Commercial off the Shelf Applications Indexing Software Publishing & Tracking EDMS Scanning Software CD Generation

    9. Automation Technology

    10. Automation Technology

    11. Automation Technology EDMS DoD 5015.2a Certified DOE STD-4001-2000 Compliant ISO 15489 Compliant NRC 2000-18 Compliant

    12. Capture Multiple Sources of Records Portal Technology ITS/Smartlogik Technology Paper • Video Tapes • Fisch • Microfilm • Photos • X-rays • Drawings • MS Office Files • Any Object… Web Content Video, Microfilm, CD ROM, Etc… EDMS • Outlook/Exchange • Lotus Notes • GroupWise Mail & E-Mail Records Management Business Rules & Standards ForeMost Enterprise/TrueArc for Exchange Secure Repository • Intranet Solutions – Xpedio • iManage • Paper • Folders • Boxes • Pallets • Documentum • FileNET Panagon • MS Office • DOCS Open • iManage • Others….

    13. Domain Authentication NT Integrated Security User IDs and Passwords Access Control List (ACL) Collection, File, Folder, Document, Accession Grant of Privileges Security Levels Unclassified to Top Secret (5 levels) Configurable to 32,000 levels Architectural Security System Services Storage Access Advanced Security

    14. File Plan Management Alpha/Block Numeric Hierarchical Structure Prefix, Section, File Case/Subject Files Folder/Doc Location File Number Validation File Restrictions Foremost Enterprise Version 2

    15. Systems Administration Features • Systems Management • AutoRecords Server Configuration • Custom Fields/Labels • Global Update • Crystal Reports • Audit Trails • Full Text Indexing

    16. Foremost Enterprise Version 2 • Paper File Control • Manual, Automatic Folder Numbering Control • Unlimited Folder Series • File/Folder Charge-out and Reports • Configurable Folder Label Printing • Charge-out Returns, Pass-Along

    17. Automation Technology • Web Based Indexing • Location Independence – Internet Explorer • Rapid Development & Deployment • Staged Processing • Indexing, Scanning, Filing to EDMS • Database Connectivity

    18. Automation Technology

    19. Automation Technology

    20. Automation Technology • X-ray Scanning • Records use • Diagnostic quality capability

    21. Automation Technology • Multiple Scanner Styles • Multiple Interface types • Color & Monochrome • Color Filtering

    22. Automation Technology • Customized Migration to Foremost • Pick the data fields necessary • Migrate PDF • OCR multiple font styles • Insert “Hidden” Text to PDF

    23. Automation Technology

    24. Automation Technology

    25. Automation Technology

    26. Automation Technology

    27. Automation Technology

    28. Automation Technology

    29. Automation Technology

    30. Create Transform TitlePage Published Output Consume Assemble footer Distribute The Publishing Lifecycle

    31. Automation Technology Search and Choose

    32. Automation Technology

    33. Automation Technology

    34. Automation Technology

    35. Publishing Asset Organization

    36. Creating a New Publication

    37. Publication Outline

    38. Assigning Source Documents

    39. Transformation

    40. Automatic Table of Contents Generation

    41. Navigational Aides: Cross References

    42. Cross Reference Dialog Box

    43. PDF Cross Reference

    44. Automatic Cross Reference

    45. Navigational Aides: Data Attach

    46. Finishing Options: Special Sheets

    47. Tab Insertion

    48. Multiple Output Mediums

    49. Volumization

    50. Knowledge Management • Smartlogik—Infrastructure software that automates the processing of unstructured, semi-structured, and structured information regardless of data source or format and delivers it to users when it is most needed. • Smartlogik delivers the right information to the right person at the right time