cms 2 YE Closing+GL ™ Price: Call $$$ (generous discounts on multiple purchase)

1. cms2YE Closing+GL ™Price: Call $$$(generous discounts on multiple purchase) Cougar Mountain SoftwareProfessional Version

2. Product & Bundle Pricing>> Highest Product full price << SingleBundled cms2AR FixCodesChg cms2AR FixMissingInfo $ 111 $ 56 cms2AR AutoCreditHold $ 350 $ 175 cms2AR AreaCodeFix or Add Fax #’s or Add SIC $ 350 $ 175 cms2AR CopyCustomers-Prospects $ 350 $ 175 cms2SH ShippingNotifications $ 155 $ 74 cms2EX Excel $ 199 $ 99 cms2EM Email $ 89 $ 44 cms2AR IntegrityVer $ 350 $ 175 cms2AR PhoneCheck/Fax $ 88 $ 44 cms2AR PwrEntry $ 350 $ 175 cms2UF LookupEnh+ or cms2UF UDF $100 $ 50 cms2EM PDFblaster+ Call $$$ A Little Advertising

3. cms2YE Closing+GL tmGeneral Ledger Module - Y.E. Preparation Preparing for Year End - Operational • Plan on discretionary expense spending whether the expense should be deferred until next year or accelerated into the current year • Plan on inventory purchases whether the cost should be deferred until next year or accelerated into the current year • Plan on fixed asset whether the cost should be deferred until next year or accelerated into the current year

4. Preparing for Year End cms2YE Closing+GL tmGeneral Ledger Module - Y.E. Preparation Normally, there are two or three procedure closings for General Ledger: • First the local accounting staff prepares the financials as per a normal month • Then the local staff prepares the records to go to the income tax preparer and/or CPA. In that process they may make additional entries in any module that effect the general ledger. Sometimes a 13-period one day period is created for yearend adjustments • Finally, the income tax preparer and/or CPA usually makes additional entries. It is not recommended that the general ledger be actually closed until the final entries are received from the income tax preparer have been made. It is further recommended that the income tax preparer and/or CPA send the adjusting journal entries and a final trial balance to make sure that the final numbers that are closed agree 100% with the numbers that they used

5. cms2YE Closing+GL tmAll Modules - Y.E. Preparation Preparing for Year End Set Block period to a period number that will guard against date errors for a prior year (e.g. 01/01/09 vs 01/01/08) as soon as possible, it should be moved to period 12 Should be 11 for 11/30/08 Should be 24 for 11/30/09

6. Do the following to prepare for year end processing in General Ledger: Print a Trial Balance report for periods 0 through period 12 and make sure that it is in balance (to the screen is acceptable) Print an Audit Trail report for periods 1 through period 12 and make sure that it is in balance. (to the screen is acceptable) Balance sheet account balance supporting schedules should be prepared. Write down any necessary adjustments, noting the account to be adjusted, the amount, whether to debit or credit the account, and the reason for the entry. After you have identified any errors, enter the adjustments, completely review the edit reports prior to posting for accuracy and for dates (when possible have a send person recheck them) and post the adjusting entries. After posting, the accounts should be printed and reviewed that the adjustment was made correctly cms2YE Closing+GL tmGeneral Ledger Module - Y.E. Preparation Preparing for Year End

7. Print a complete Audit Trail for all accounts for the entire year. Store this report in a safe place to verify the legitimacy of your financial statements. In addition to a printed copy, a PDF version should be made and saved both on the hard disk and on a CD or DVD offsite. Print your financial statements, including the Balance Sheet and Income Statement. Store this report in a safe place to verify the legitimacy of your financial statements. In addition to a printed copy, a PDF version should be made and saved both on the hard disk and on a CD/DVD offsite. Forward copies of these reports and supporting schedules to your income tax preparer and/or CPA. cms2YE Closing+GL tmGeneral Ledger Module - Y.E. Preparation Preparing for Year End

8. cms2YE Closing+GL tmGeneral Ledger Module - Y.E. Preparation Preparing for Year End Set Block period to a period number that will guard against date errors for a prior year (e.g. 01/01/09 vs 01/01/08) as soon as possible, it should be moved to period 12 Should be 11 for 11/30/08 Should be 24 for 11/30/09

9. Having received the final entries from the income tax preparer and/or CPA and recording them Run a GL Trial Balance and verify that each accounts agrees to the balance from the income tax preparer and/or CPA. Sometimes it is necessary to match it to the income tax return’s balance sheet or financial statements prepared by the income tax preparer and/or CPA if they didn’t provide a trial balance Run a final set of GL reports including income statements, balance sheets, trial balance and audit trail and save them in a safe place, on the hard disk, on a CD/DVD and offsite cms2YE Closing+GL tmGeneral Ledger Module – Final Closing

10. cms2YE Closing+GL tmGeneral Ledger Module – Final Closing • Use the new Copy Company utility to copy all data files into a separate Company/Organization Code making a mirror-image of your company or organization including security settings. You can find it in your CMS program directory (e.g. M:\cmswin), it is called ENDOFYR.exe • This can save you time by allowing you to purge years of history while still retaining the data for reference. Since you don’t need to retain years of history in the Company/Organization Code you typically use, your processing time will be shortened with less data for the system to search. • Its best to run this after all the sales, cash receipts and A/P payments for last year are posted. It is recommended to print edit reports on open batches in all modules to make sure that all items remaining do not need to be posted. Also, the back orders, work orders(quotes) and POS hold transaction files should also be examined for transactions that need to be completed/cancelled or posted

11. cms2YE Closing+GL tmGeneral Ledger Module – Final Closing Your company code Last years history company code

12. cms2YE Closing+GL tmGeneral Ledger Module – Final Closing Preparing for Year End • Making a backup of your data is always a good step. During the yearend process, it is even more important • Since Cougar’s standard backup scheme, overwrites the backup the next time it is used on the same day of the week, you need to change the directory to a special one that won’t get overwritten, e.g. YE-2008 • Copying this file onto a CD/DVD to be stored offsite is recommended • It is recommended, that all staff be notified not to post any transactions until released to do so by the accounting department. It maybe desirable to temporarily change the security settings to remove the ability for most users to be able to post until the accounting department/function has completed their yearend tasks.

13. cms2YE Closing+GL tmGeneral Ledger Module – Final Closing Preparing for Year End • Making a backup of your data is always a good step. During the yearend process, it is even more important and it should include reports and images • Since the standard backup scheme, gets overwritten the next time it is used on the same day of the week, you need to change the directory to a special one that won’t get overwritten, e.g. YE-2008 • Copying this file onto a CD/DVD to be stored offsite is highly recommended. If you are using an external hard drive for your backups, you should similarly copy it to a special directory on the hard drive. • If you are using an internet backup solution like Carbonite.com or Connected.com you still should copy the files on to a CD/DVD to be stored offsite

14. cms2YE Closing+GL tmGeneral Ledger Module – Final Closing Preparing for Year End We recommend copying this file onto two or more CD’s or DVD’s and storing in the company safe, at a principal’s home and/or tax preparer’s office, etc.It would be a good idea to include PDF versions of the final GL reports

15. cms2YE Closing+GL tmGeneral Ledger Module – Final Closing Preparing for Year End • Having just backed up all your files, you may want to re-index all your files including the files CMSRUNIN from the main menu. Many files retain deleted records until they are re-indexed. This can result in an improvement in processing speed. When re-indexing, it is important to review each line on the screen for errors as they are not highlighted. • You may want to remove the temporary print files from the system to speed things up. The best technique to do this is from DOS, to enter the commanddel m:\vdm*.tmp /s (where m:\ is the drive letter for your Cougar Mtn data files) • You may want to have tech support remove your orphan batch files, when Cougar posts a batch, it leaves the posted files on the hard drive and after a few years, there maybe as many as 5,000 of these unneeded files on your system. These files will slow down your system and take up hard disk space and backup space. We also offer a utility to remove these cms2SY RemOrphans

16. cms2YE Closing+GL tmGeneral Ledger Module – Final Closing Preparing for Year End • A copy of critical files should be put in the company’s data files so that they are backed up. These files are not backed up normally and Cougar won’t function properly if they get corrupted. cms2SY BUCriticalFiles will do this with a single mouse click for $55 CMS.INI CMSRUNIN.DBF CMS.LIC CMSUSERS.DLL CMSDICT.ldb COUGAR.CFG CMSDICT.MDB COUGAR.LOG CMSHOME.URL DX.INI CMSLOOKF.DBF Sysprof1.dbf CMSLOOKF.MDX Sysprof1.mdx CMSLOOKH.DBF Sysprof2.dbf CMSLOOKH.MDX Sysprof2.mdx CMSLOOKI.DBF VERSYS.DBF CMSLOOKI.MDX VERSYS.MDX

17. cms2YE Closing+GL tmGeneral Ledger Module – Final Closing Reports - Cougar Mtn Standard Reports With Creating a Prior Year Company

18. cms2YE Closing+GL tmGeneral Ledger Module – Final Closing Reports - Cougar Mtn Standard Reports Without Creating a Prior Year Company

19. cms2YE Closing+GL tmGeneral Ledger Module – Final Closing Reports - CMS to the MAX Enhanced Reports

20. cms2YE Closing+GL tmGeneral Ledger Module – Final Closing Backing up or Copying Files (optional but highly recommended) Warning • BACK UP YOUR DATA BEFORE PURGING OPEN ITEMS. Once you have purged this information, there is no way to retrieve it without a backup or changing to the prior year company code. You may also want to print an aging report before purging so that you have a hard copy of the information.If a backup is made, it is suggested to put it in a special location, such as • YE-GL-2008 so that it won’t get overwritten. • The best technique is to copy the GL files only from your ongoing company to your prior year company (e.g. Y08) manually or using our product cms2SY CopyModule that lets you copy one module from one company code to another

21. cms2YE Closing+GL tmGeneral Ledger Module – Final Closing Enter Retained Earnings Account

22. Backup the files, using the default directory just as protection before re-indexing. Re-index files, even though they don’t appear on most screens, purged items remain in the files until they are re-index. Consider changing server, workstation & Cougar passwords You may want to change the passwords or remove the passwords who should not access the closed company codes. This will minimize the likelihood of a user getting into the wrong company code by accident. Also, minimize an employee’s ability to intentionally generate fraudulent shipping documents/invoices, checks, etc. cms2YE Closing+GL tmGeneral Ledger Module – Final Closing Post Closing

23. cms2YE Closing+GL tmGeneral Ledger Module – Final Closing Post Closing Set Block period to a period number that will guard against date errors for a prior year (e.g. 01/01/09 vs 01/01/08) as soon as possible, it should be moved to period 12 Should be 11 for 03/01/09 Should be 12 for 12/31/09

24. cms2YE Closing+GL ™ by CMS to the MAX Troubleshooting

25. cms2YE Closing+GL ™ Troubleshooting • This product should require no troubleshooting. Its beautiful in its simplicity. • Re-indexing is almost always a first step • If a record locking error occurs, use UTICMS to delete any blank records • If problems still exist, use dbFix & FileFix to rebuild the file • If the problem remains, it might be desirable to use UTICMS to zap the file and recreate.

26. cms2YE Closing+GL ™ by CMS to the MAX Upgrades, Service Packs & Smart Patches

27. cms2YE Closing+GL ™ Upgrades, Service Packs & Smart Patches • This product will automatically be updated when a version change, service pack or smart pack is installed by the Win2Win utility • If a custom report was installed, it will need to be reloaded

28. cms2YE Closing+GL ™ by CMS to the MAX Technical Information

29. cms2YE Closing+GL ™Technical Information

30. cms2YE Closing+GL ™ by CMS to the MAX Future Plans The pricing on future enhancements is not known at this time

31. cms2YE Closing+GL ™ Future Plans • Pending

32. cms2YE Closing+GL ™ by CMS to the MAX Ordering Info

33. How Can I Get the CMStotheMax ™ Products? You can get this product from your favoriteCougar Mtn Dealeror GPS Financial Services(aka cmstotheMAX.com and CougarMtnSupport.com) 13337 South Street #352 Cerritos, CA 90703 714 228-5444 Phone 800 531-2944 Fax email us at: sales@cmstotheMAX.com

34. CMS to the MAX & Cougar-Magic Other Products

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36. Product Overview

37. cms2YE Closing+GL ™by CMS to the MAX

38. Enhanced Reports

39. Enhanced & Custom Reports Pricing Normal Enhanced Report Single Normal Enhanced Report $ 55 All normal enhanced reports in a module $100 All normal enhanced reports, report tab only all modules $188 All normal enhanced reports for all modules $288 Premium Enhanced Reports Comparative Sales & Profits (2 period or 3 periods) $110 Customers with no purchases in a date range $ 55 Past Due Invoices in a date range $110

40. cms2YE Closing+GL ™ Enhanced Reports • Pending

41. cms2YE Closing+GL ™ by CMS to the MAX Examples

42. cms2YE Closing+GL ™ Examples • Pending

43. cms2YE Closing+GL ™ by CMS to the MAX Tips & Tricks

44. cms2YE Closing+GL ™ Tips & Tricks • Pending