Welcome West Choir Parents!!!!

1. Welcome West Choir Parents!!!! Please use this QR CODE to sign in (Printed sign in is available on the large piano) 2019-2020

2. The Directors…. • Mrs. Sarah Council, Director of Choral Music, West Cluster Choir Team Lead, Area B Chair • Mr. Micah Krajca, Associate Director of Choral Music

3. Introduction of Choir Council…. Samantha Chacko, President Prat Mohapatra and Mitchell Thorsell, Junior VPs Paige Evans, Isaac Tuan and Ayesha Sadaqat, Secretaries Rachel Chen, Librarian Henry Marshall and ShriyaTelakalapalli, Uniforms Catherine Kim and James Fawcett, Historians Vinita Dixit, Social Media AnshulNayak and Amir Hendawi, Equipment Chairs Daniela Diano, Syncopation Student Director Julie Norwood, Rhapsody Student Director Xavier Ingram, David Kurian, Rhea Karera, Tanya Atrvash, Pooja Bode and Jacob Rudes, Social Committee

4. This Year! 2019-2020 Always subject to change! • Region Choir/All-State Process • Dallas Symphony Chorus Celebration at Meyerson • Cluster Concert • Fall Show: Syncopation and Rhapsody • Winter Concert with PWSH Fine Arts • Choir Trip (Proposed) • UIL Contest • Spring Show • Garden Show Syncopation and Rhapsody • Banquet • Graduation YOU CAN FIND THE CALENDAR ON PWSHCHOIR.COM! IN HANDBOOK! ON WALL! IN NEWSLETTERS! REMIND 101!

5. Grades in Choir • Grading policies • Rehearsals make for better performance • Performance class and credit • Eligibility: State Law House Bill 72-CHANGES! • PISD Extra Curricular Policy

6. Be There! Absences from Rehearsals and Performances A zero will be in Pinnacle until the excuse is reviewed online. Introducing Google Doc on QR sheet

7. Private Voice Lessons on campus • Private Voice Study on PWSH Campus during class, lunch, early dismissal • Student Responsibility • Fee: $20.00 • Pay directly to the voice teacher • Sign ups are closed online, please email me ASAP if you have not yet signed up and wish to

8. SENIOR YEAR!!! • Congratulations of making it to your son or daughter’s senior year! Hopefully this is one of the last meetings like this you’ll attend!  • Work with your student NOW to create college or career goals! They still need you. In our experience, there are several ways you can begin to allow them to fly from the nest (communication, scheduling, etc.) but they still need your guidance on the big things! • If your son or daughter is wishing to pursue a Music major or minor, let us know! We can help you navigate this process. KEY WORD: ADVANCE PLANNING!

9. Uniforms….. • School Property: Checked out and return policy (Men: dry clean with receipt attached)/Women wash on cold and hang to dry) • Usage Fee: $20.00-This will cover maintenance and hemming for the department. • Women: Purchase black ballet flats and black tights (if you have character shoes, you can wear those this year) • Men: Purchase specific Plano West Tux Shirt from Al’s Formal Wear-THURSDAY in class $22 to Al’s Formalwear Black dress shoes (not athletic, vans, converse) and black socks

10. Casual Uniform….. • Choir Polo Shirt: $25.00 PWCBC—we have sizes of students and know who needs one. Please bring a check for $25 OR pay on Membership Toolkit

11. We can’t do it Without YOU! • West Choir Parent Booster Board • Mrs. Gina Fawcett, President • Board Members • PWCBC Slide Show Here!

12. Agenda • Welcome from the Board • Role of the Booster Club • Budget/Financials • Activity Fee and Fundraising Commitment • Poinsettia Fundraiser • Spirit Items: Decals and Yard-signs • Get Involved! • Next Steps

13. Welcome from the Board • Gina Fawcett, President • Pam Thorsell, First VP • Bethany Ulteig, Treasurer • Bernadette Davis, Secretary • Linda Poole and SonaliRathi-Pramanik, Fundraising Chairs • Lisa Finnerty and Kaci Nhem, Hospitality • Lori Baker, Publicity • Kristen Marshall, Syncopation • Sima Weiss, Rhapsody • Amanda Rod, Spring Show • Tiffany McCormack, Banquet • Emily Ponder, Trip Chair

14. Role of the Booster Club • Support the Choir Directors • Supplement funding for all choir initiatives • Plan Activities - Banquet, Trip, Spring Show, Meals, etc. • Communicate Choir Programs, Newsletter, Social Media • Manage volunteers

15. Budget • Estimated Expenses: Spring Show (net)…………………….………….…………..…………………………………… $10,400 Banquet (net) …….......………………………..……………….…………………..……………… $2,400 Other Concerts: Accompanists, judges, music, venues….……………………….$22,000 All Region/All State (entry fees, meals)………………………….….…………………… $2,000 Admin (website, supplies, Choir Council, CPA, insurance)………………………… $1,375 Classroom Rehearsal Accompanist …………………..……………….……………………. $8,500 Director Expenses (Continuing Education, supplies)……………………..……………$2,200 • Estimated Income Sources: Activity Fees/Uniform fees ………………………………….………………………… $28,200 Fundraising (net)……………..……………………………....………………………….. $20,000 • Current Budget Carryover from 6/30/19 - $24,461.07 Total Gross Income budgeted (includes Spring Trip – TBD) - $135,579.50 Total Expenses budgeted (includes Spring Trip – TBD) - $144,879.00 Carryover budgeted for 2020/21 $15,161.57 Need approval for tax free day – Poinsettia delivery day – estimated 12/2/19

16. Financials • Starting the year with $24,461.07 carryforward • Current income for 7-1-19/8-19-19 is $2,943.13 • Current expenses for 7-1-19/8-19-19 is $786.71 • Current Ledger Balance is $26,617.49

17. Activity Fee and Fundraising Commitment • Activity Fee for 2019 – 2020: $200* • Synco/Rhap Activity Fee: $80 • Fundraising: $100 opt out or Sell 17 Poinsettias • Choir Polo: $25 (unless you already own one) • Uniform Usage fee: $20 * payment plans available

18. Fall Fundraiser – Poinsettias! • 14” Plant, 5 blooms, $12 • Orders Due: 9/20 • Delivery: week of 12/2 • Sell 17 poinsettias to meet your fundraising commitment • Over this goes to support Plano West Choir Booster Club *These sell themselves! Friends, businesses, centerpieces, decor

19. Optional Spirit Items • Car Decals: $12 • Yard Signs: $42 • Coming Soon! Choir Hoodie! • Price TBD, check your newsletter!

20. Getting Involved! Lots of Opportunities to help our booster club this year! • Programs/Posters – do you like to do graphic design? • Photography/manage photo sharing • Poinsettia Delivery Day Help • Hospitality Helpers • Spring Show Helpers – concessions, tickets, back-stage, food • Chaperones – for trips, UIL • Banquet assistants * MUST fill out the PISD volunteer forms

21. Next Steps • Volunteer Sign Up! • Visit our Choir Website, www.pwshchoir.com • Go into my accounts and register your student • Click over to Membership Toolkit • Pay your activity fee - $200 • Pay your pop group fee if applicable - $80 • Buy your required polo shirt, unless you own one - $25 • Choose to opt out of fall fundraiser - $100 • Purchase your decal and yard sign (optional) • Be on the lookout: Fall Fundraiser – Poinsettias! • Sell 17 plants to fulfill commitment • Check newsletters for upcoming information

22. Questions? • Email: planowestchoirbooster@gmail.com • Treasurer: pwchoirtreasurer@gmail.com • Visit our Choir Website, www.pwshchoir.com • Facebook: Plano West Choir • Twitter: Pwestchoir

23. In Closing….. • Fill out forms (hardcopy and online) • Leave forms and handbooks on piano tonight. • Sign up on PWCBC Volunteer Sheets • Communication: Make sure you are receiving emails from CutTime. All emails will be sent on that account. If you have not received an email, please send one to sarah.council@pisd.edu or micah.krajca@pisd.edu and we will get that fixed • Thank you for coming! See you at the Concerts!   