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Idaho Bus Utilization System (IBUS). August 2010. Why?. Shift to one overarching SDE system with single log in Security More robust application. Questions and Training. Call or email any SDE transportation staff member.

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Presentation Transcript
slide2
Why?
  • Shift to one overarching SDE system with single log in
  • Security
  • More robust application
questions and training
Questions and Training
  • Call or email any SDE transportation staff member.
  • Daily online office hours via IdahoLive. From 10:30-11:30 a.m. beginning August 9th until not utilized or needed.
  • Continuing topic-specific webinars.
  • Training manuals on SDE Web site.
idaholive webinars
IdahoLive Webinars
  • Daily online office hours at 10:30 a.m. http://67.202.210.70/launcher.cgi?room=SDE_Transportation
  • Fleet Management Webinar August 10th
  • Odometer Report Webinar August 12th
  • Mileage Summary Webinar August 17th
register
Register
  • Register at https://apps.sde.idaho.gov/Account/Register. 
  • Will receive a user verification email; follow email instructions.
  • Email username to adresslar@sde.idaho.gov to assign you to the IBUS application.
  • Superintendents or Business Managers already using another new SDE app can skip registration and assign to IBUS on own.
ibus log in
IBUS Log In
  • https://apps.sde.idaho.gov/ibus
  • Enter username and password
fy10 transportation reporting priorities
FY10 Transportation Reporting Priorities

1. Vehicle Maintenance – make sure we have the correct bus data listed. Request any changes needed.

2. Complete Odometer Report

3. Complete Mileage Summary

vehicle maintenance
Vehicle Maintenance
  • Manage bus fleet data
    • VIN verification
    • Follow data from new bus inspection on
    • Request and monitor bus changes
    • Contractors: manage all buses as one fleet and easily change/assign “Primary District”
vehicle maintenance cont
Vehicle Maintenance, Cont.
  • Request Vehicle Change
    • Broken odometer
    • Remove bus from fleet list: sold, traded in
    • Change bus data
  • Add bus to fleet list
odometer report
Odometer Report
  • Only reporting June 30th odometer readings
    • Contractors assign miles to districts serviced
  • All other changes through Vehicle Maintenance as they occur
    • Broken odometer
    • Add bus to fleet list
    • Remove bus from fleet list: sold, traded in
    • Change bus data
mileage summary
Mileage Summary
  • Reconciles with Odometer Report miles
  • Separate from Claim Form
  • Borrowed or lent miles
  • May log monthly
reimbursement claim form
Reimbursement Claim Form
  • View 2008-09 Claim Form Audit
  • Download latest Funding Cap
  • 2009-10 Claim Form available later in August
charter advance payment request
Charter Advance Payment Request
  • Update as changes occur
depreciation
Depreciation
  • Export schedule to Excel
  • See how depreciation amount was calculated/determined
  • Report forfeiture penalty on depreciation schedule if bus is sold early
new bus inspections
New Bus Inspections
  • Outstanding Inspection Issues
pre approvals
Pre-Approvals
  • Bus Safety Options
    • Ties to new bus inspection
  • Other Pre-Approvals
    • Miscellaneous
    • Multi-year approvals (cells in-lieu of radios)
route and ridership data
Route and Ridership Data
  • Routes
    • Paved, Unpaved, & Slope Miles (Hardship)
    • Shuttle Miles
  • Riders
    • Safety Bused & Regular
    • Ineligible
    • Shuttle
safety busing areas
Safety Busing Areas
  • Renew annually
  • Notify when 3-year measuring is due
accident reports
Accident Reports
  • SISBO – Submit within 15 days of an accident
ibus webinars
IBUS Webinars
  • Daily online office hours at 10:30 a.m. http://67.202.210.70/launcher.cgi?room=SDE_Transportation
  • Fleet Management Webinar August 10th
  • Odometer Report Webinar August 12th
  • Mileage Summary Webinar August 17th
webinar access
Webinar Access
  • Idaho Digital Learning Academy at http://idahodigitallearning.org and click on the IdahoLive tab and select Future Webinars. Calendar shows url to each IBUS webinar.
  • Requires a computer with internet access as well as a headset or speakers. To be able to speak with the presenter, you will also need a microphone.  A headset and microphone is ideal, however one can participate without having a microphone.
  • Prior to meeting run the setup wizard (http://67.202.210.70/wizard/launcher.cgi?wc=wms) to ensure compatibility between your machine and the meeting room.
  • Log in as a participant; no password needed. Any issues or questions idaholive@idla.k12.id.us or call 1-800-927-8158.
webinar tips
Webinar Tips
  • Audio Check
  • Answering Questions: Yes  No ×
  • Communicating:
    • Hand Raise 
    • Talk Key
    • Text Chat Area
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