Iijis privacy policy meeting june 2 2004
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IIJIS Privacy Policy Meeting June 2, 2004. Bureau of Identification Data Quality. Data Quality and Privacy. Why is it important? What steps are taken by BOI to ensure data quality? How do we evaluate data quality?. BOI’s Mission Directly Relates to Data Quality. Accuracy Timeliness

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IIJIS Privacy Policy MeetingJune 2, 2004

Bureau of Identification

Data Quality


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Data Quality and Privacy

  • Why is it important?

  • What steps are taken by BOI to ensure data quality?

  • How do we evaluate data quality?


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BOI’s Mission Directly Relates to Data Quality

  • Accuracy

  • Timeliness

  • Completeness

Mission

The mission of the Bureau of Identification is to promote public safety by collecting, maintaining, and providing accurate, timely, and complete criminal history information.


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Why is data quality important as it relates to privacy concerns?

  • Cases of mistaken identity

  • Improper charges

  • Officer Safety


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What steps are taken to ensure data quality? concerns?

  • Fingerprints

  • Demographic data


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Fingerprints concerns?

  • All information in our database is linked to fingerprints for positive identification

  • Our Automated Fingerprint Identification System (AFIS) is calibrated based upon national standards

  • Review by Fingerprint Technicians


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Quality of demographic data - standards concerns?

  • Mandatory fields following FBI standards

  • Form and manner for arrests determined by BOI

  • Form and manner for court dispositions determined by AOIC


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Quality of demographic data - Programming concerns?

  • As new manners of reporting are identified, new programming is implemented to ensure the receipt and quality of data

  • Other programming algorithms convert poor data into quality data


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Programming/Policy Changes and Data Quality concerns?

  • For every action, there’s a reaction

  • For every programming or policy change, there’s a reaction too!

  • Many times we weigh the ability to receive quality data with receiving any data at all

  • In some cases, it’s a compromise between quality and completeness


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How do we evaluate data quality? concerns?

  • Internal auditing

    • Livescan certification

    • Auditing of keyed data

    • Auditing of AFIS

    • CHRI / AFIS Synchronization

  • Auditing by ICJIA

  • Other external audits


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ICJIA/BJA Auditing Standards concerns?

  • Complete arrest, disposition, and incarceration information for 90% of felony arrests in last 5 years

  • “Flag” felony offenders for 90 % of the offenses in the last 5 years

  • Automate all CHRI & fingerprints from last 5 years

  • New records with prior manual records are entered into the automated files


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Access and Review / Record Challenges concerns?

  • Individuals may view their rapsheet

  • Individuals may challenge their criminal history record information

  • If not satisfied with BOI’s response, they may appeal to ICJIA


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Dissemination of Complete Data concerns?

  • Illinois is a “closed records” state

  • Only conviction information can be disseminated for non-criminal justice purposes

  • BOI staff work with the court clerks to add dispositions to records prior to dissemination


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Revised Responses concerns?

  • Once material changes are made to records, a revised response is disseminated to the submitter


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Data Quality concerns?

  • In support of our Mission and the privacy rights of individuals, BOI is committed to the improvement of the quality of the data in our systems


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Questions? concerns?


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