1. Proposed resolution to Action item 4.01 Authors: • Date:2016-11-06 Dorothy Stanley, HP Enterprise

2. Abstract • This document contains the analysis to date for Action item 4.01 (March 2016) and proposes text for consideration at the November 2016 Rules Committee meeting • R1 of this document updates the text on slide 7 Dorothy Stanley, HP Enterprise

3. Action item assigned in 2016 March, subsequent June discussion • March 2016 Closing EC Plenary action item assigned: • Item 4.01            Action Item - Dorothy Stanley to draft policy language regarding submission of documents that will be considered by the EC, including location on Mentor. • June 2016 Email proposal sent, see http://grouper.ieee.org/groups/802/secmail/msg20186.html • 2 responses • July 2016 action item 4.00 A carried forward, in http://ieee802.org/minutes/2016_07/2016_0725_Open_Minutes_R0.pdf Dorothy Stanley, HP Enterprise

4. 2016 March EC discussion Dorothy Stanley, HP Enterprise

5. 2016 June email proposed text & discussion • See http://grouper.ieee.org/groups/802/secmail/msg20186.html • Comments received: • Delete 2nd bullet re: executive session (Adrian Stephens) • Question: What is policy for executive session documents (Ben Rolfe) Dorothy Stanley, HP Enterprise

6. 2016 June alternate text options • See http://grouper.ieee.org/groups/802/secmail/msg20186.html • Comments received: • V0.2 implements “Delete 2nd bullet re: executive session” (Adrian) • V0.25 adds test in response to “What is policy for executive session documents” (Ben Rolfe) Dorothy Stanley, HP Enterprise

7. 2016 November Rules Meeting Discussion • Consider proposal to add text in Chair’s Guideline document (4.x?) in November 2016 Rules meeting addressing the advance posting of documents for consideration • Edit (as needed) the draft policy language (v0.25 alternate): • 4.x(?) Policy for posting of documents to be considered by the EC • Prior to EC consideration, all documents (excepting documents for consideration during executive session) shall be posted on the document server (mentor) in the EC or a WG area. An email notification of the link to the document shall be provided to the EC and to the recording secretary. • Note that documents for consideration during executive session are sent to EC and any other required participants as appropriate for each document. Dorothy Stanley, HP Enterprise

8. References • http://www.ieee802.org/PNP/approved/IEEE_802_Chairs_guidelines_v23.pdf • http://grouper.ieee.org/groups/802/secmail/msg20186.html Dorothy Stanley, HP Enterprise