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The ABCs of TOCs:. Enhancing the OPAC with Tables of Contents Session G4 AALL Annual Meeting, 2005. Survey Results: TOC Priorities. Collections (multiple authors) Conference proceedings Multi-volume works -- indiv. titles Single-author monographs

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the abcs of tocs

The ABCs of TOCs:

Enhancing the OPAC with Tables of Contents

Session G4

AALL Annual Meeting, 2005

survey results toc priorities
Survey Results: TOC Priorities
  • Collections (multiple authors)
  • Conference proceedings
  • Multi-volume works -- indiv. titles
  • Single-author monographs
  • Collections/selected works (single author)
panel
Panel
  • Loading Vendor TOC Data: Balancing Transcription and Access – Mary Strouse
  • Creating Enhanced 505 Fields:Issues to Consider – Karen Selden
  • Scanning Tables-of-Contents for Your Library Catalog – Jack Bissett
loading vendor toc data balancing transcription and access

Loading Vendor TOC Data: Balancing Transcription and Access

Mary Strouse, Head of Tech. Services

DuFour Law Library, CUA

strouse@law.cua.edu

priorities for toc inclusion
Priorities for TOC Inclusion
  • Edited collections on broad themes
  • Diverse geographic treatments
  • Conferences, symposia, anthologies
  • Local interest (our faculty, etc.)

Unifying themes are multiple authorship and/or unpredictable content

vendor toc format 97x
Vendor TOC Format (97x)
  • Displays as a Table of Contents
  • Includes page numbers
  • Indexing flexibility:
    • Keyword, Title and Author
    • Space for transcribed and authorized forms
    • Can exclude generic titles (“Introduction” “Preface”, etc.)
97x toc format
97x TOC Format
  • 970 field - Chapter or Section Heading
    • Indicator 1 – controls title indexing
    • Indicator 2 – controls indenting, display
      • |l – Chapter or Section numbering
      • |t – Title (transcribed)
      • |c – Personal author (transcribed)
      • |d – “Non-personal” author (transcribed)
      • |f - Personal author (inverted/authorized)
      • |p – Page number
title t
Title: |t
  • Transcribed from TOC, rather than fullest form available
  • No space for authorized analytic titles -- we add 7xx
  • Inconsistent coding of 1st indicator (index-worthiness)
  • Is “Appendix” part of title (|t) or number (|l)?
personal authors c and f
Personal Authors: |c and |f
  • Links transcribed entry for display & inverted entry for indexing
  • Subfield c transcribed from TOC, not from fullest form available
  • Subfield f can carry fully-authorized form
non personal authors d
“Non-personal” Authors: |d
  • Used for corporate author stmt. of responsibility (keyword only) :

970 11 |l9 |tRedefining Discrimination: 'Disparate Impact' and the Institutionalization of Affirmative Action |d United States Department of Justice Office of Legal Policy |p121

  • No place for indexed, authorized form

970 11 |l7|tPrinciples to Measure the Endangered Species Act Reauthorization Debate |d Policy Board of the Institute for Environment and Natural Resources |p138

non personal authors d1
“Non-personal” Authors: |d
  • Also used for personal authors in direct order:

970 12 |tExcerpts from Antigone |d Sophocles |p11

970 11 |tReith Lecture 2000|d The Prince of Wales|p11

970 12 |l12|tJubilee of the Agricultural World |d John Paul II |p111

  • No place for author stmt. transcribed as part of title
non personal authors d2
“Non-personal” Authors: |d
  • Also used for other transcribed phrases and “et al.”

970 21 |tWorkshop Discussion: Civil Litigation Against Terrorism |d Workshop Participants |p185

970 21 |tPublic Support for Access to Government Records: A National Survey |cPaul D. Driscoll| fDriscoll, Paul D. |cSigman L. Splichal |fSplichal, Sigman L. |cMichael B. Salwen|fSalwen, Michael B.|d [et al.]|p23

workflow issues
Workflow Issues
  • Vendor-dependent format
  • Staff burden
  • Co-mingling of vendor and library data
  • False positives (multiple ISBN)
user issues
User Issues
  • Screen space, added printing
  • Multiple forms of author entry (split files)
  • Can’t distinguish between chapter and book-length treatment (increased noise)
  • License limitations on data use
wish list
Wish List

Additional subfields:

    • Indexed/authorized corporate author
    • Data source and ownership
    • Authority control history
  • Better coding conventions, transparency
wish list1
Wish List
  • Indicate book or chapter in record browse
  • Allow limited data export for legitimate fair use
creating enhanced 505 fields issues to consider

Creating Enhanced 505 Fields:Issues to Consider

Karen Selden, Catalog Librarian

University of Colorado Law Library

karen.selden@colorado.edu

issues to consider
Issues to Consider
  • Indexing & Authority Control
  • Format & Display
  • Workflow & Policy Considerations
enhanced 505 fields
Enhanced 505 Fields
  • Coded with 2nd indicator of Zero
  • Use subfields:
    • g (Miscellaneous Information)
    • t (Title)
    • r (Statement of Responsibility)
subfield g miscellaneous information
Subfield g: Miscellaneous Information
  • Contains any information other than the statement of responsibility or title
  • Examples: Volume, part, or page numbering; dates
subfield t title
Subfield t: Title
  • Transcription field
  • However, can provide fuller form of titles from other sources within the item (for example, chapter title pages, running titles) (per AACR2R 1.7A2 & 2.7B18)
subfield r statement of responsibility
Subfield r:Statement of Responsibility
  • Transcription field, so do not invert names
  • However, can fill in initials and provide fuller form of author names from other sources within the item (for example, chapter title pages) (per AACR2R 1.7A2)
indexing decisions
Indexing Decisions
  • Author
  • Title
  • Keyword
indexing decisions subfield g
Indexing Decisions:Subfield g
  • Do not want to index miscellaneous Information
  • Use to “mask” words or phrases one wishes to exclude from author, title, or keyword indexes?
indexing decisions subfield t
Indexing Decisions:Subfield t
  • Can be indexed in both title and keyword indexes
  • However, check if catalog can exclude stop words from the beginning of subfield t
indexing decisions subfield r
Indexing Decisions:Subfield r
  • Transcribed information, so headings are uncontrolled and non-inverted
  • Creates searching, browsing, and authority control problems
  • If index, place in Keyword Index
format display issues
Format & Display Issues
  • _ -- _ between each title
  • _ / _ before the statement of responsibility
  • Displays in paragraph format
workflow policy considerations staffing
Workflow & Policy Considerations: Staffing
  • Do you have the time & labor resources
  • Who performs this work (Clerical; Professional; Volunteers; Combination)?
  • Voice recognition software to alleviate physical strains
workflow policy considerations sources of tocs
Workflow & Policy Considerations: Sources of TOCs
  • Manual input from books
  • LC BEAT program
  • Copying & pasting from other sources
  • Scanning TOC information
workflow policy considerations which items receive tocs
Workflow & Policy Considerations: Which Items Receive TOCs
  • What information is most useful and important to your patrons?
  • Books with chapters by faculty
  • Local CLEs
    • Adds value since no index in the item
    • Acts as a “people finder”
    • [no text] local input convention
scanning tables of contents for your library catalog

Scanning Tables-of-Contents for Your Library Catalog

Jack Bissett, Cataloging Librarian

Washington and Lee University,

School of Law

bissettj@wlu.edu

why scan and import
Why Scan and Import?
  • In 2004 Blackwell’s did _______
  • We added ________
  • Blackwell’s eventually replaced ______

300-400

653

16 ?

what s involved
What’s Involved?

a. Photocopy the pages

b. Trim the sheets to eliminate “noise” on the pages

c. Scan the sheets (Scanning software is OmniPage Pro)

what s involved1
What’s Involved?

a. Photocopy the pages

b. Trim the sheets to eliminate “noise” on the pages

c. Scan the sheets (Scanning software is OmniPage Pro)

what s involved2
What’s Involved?

a. Photocopy the pages

b. Trim the sheets to eliminate “noise” on the pages

c. Scan the sheets (Scanning software is OmniPage Pro)

what s involved3
What’s Involved?

d. Edit the resulting text

e. Process the document through software to format and insert delimiters

  • John Doyle’s software, available at http://law.wlu.edu/library/research/tablesofcontents/
  • Process produces & emails files
what s involved4
What’s Involved?

d. Edit the resulting text

e. Process the document through software to format and insert delimiters

  • John Doyle’s software, available at http://law.wlu.edu/library/research/tablesofcontents/
  • Process produces & emails files
what s involved5
What’s Involved?

f. Cataloger receives batches of files (one file per TOC ) by email from JD

g. Copy and paste into enhanced 505 fields in bib records

what s involved6
What’s Involved?

f. Cataloger receives batches of files (one file per TOC ) by email from JD

g. Copy and paste into enhanced 505 fields in bib records

what staff commitment
What staff commitment?
  • Heavy - Part-timer copies, scans and edits. (10-15 hours per week)
  • Cataloger copies and pastes
what do we get for it
What do we get for it?
  • More immediate availability of TOC - How long until or if Blackwell covers it?
  • High inclusion rate of TOCs in monograph catalog records
is it worth it
Is it worth it?
  • Time, time and time
  • When do you say “Not this one”?
  • How much is enough; how much is too much? Summaries and abbreviating.
issues
Issues
  • Wasted time, if Blackwell eventually covers it - how many does that happen with?
  • Name authority: Names as names; names as keywords
more issues
More issues
  • Format: readability, searchability, indexed or not (plain 505 v. enhanced 505)
  • Noise words and the |g question - “Chapter,” “Part”
aspirations
Aspirations
  • Create 970s ourselves for improved display format
  • Retrospective scanning – older edited works in our collection
aspirations1
Aspirations
  • Create 970s ourselves for improved display format
  • Retrospective scanning – older edited works in our collection
wish list2
Wish List
  • Vendors to cover more titles, more quickly
  • Better authority control -- cooperatively or by vendors
wish list3
Wish List
  • Open LC BEAT database for searching and copying
  • Cooperative database of TOCs (hosted by AALL?)
thank you

Thank You!

Jack Bissett

Karen Selden

Mary Strouse

Slides available: http://staff.cua.edu/strouse/