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NEWHCNT: Comprehensive Contract Management for Education Professionals

DESCRIPTION

The NEWHCNT program simplifies the management of new contract information for the academic year, allowing users to add, modify, or delete contracts seamlessly. It supports mid-year changes with options for retroactive payments, enhancing the accuracy of payroll processing. Key functionalities include auto-processing of similar job groups, purging outdated contracts, and generating detailed reports for financial oversight. Through the import option, users can easily integrate external data from spreadsheets or vendors. NEWHCNT ensures efficient payroll management while minimizing discrepancies.

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NEWHCNT: Comprehensive Contract Management for Education Professionals

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  1. NEWCNT

  2. What is NEWCNT? • Program to enter new contract information • New contract for school year • Mid-year change with retro payment • Mid-year change without retro payment

  3. NEWCNT Options • Main processing menu in NEWCNT

  4. MAINT Option

  5. MAINT Option • NEWCNT Maintenance • Add new contracts • Modify new contracts • Delete new contracts • Purge individual contracts

  6. BUILD Option

  7. BUILD Option • Auto process for groups of like jobs • Subs • Teachers • Places jobs for access with MAINT option • Zeroes all contract-to-date figures • Amount paid • Amount earned • Days • Pays

  8. PURGE Option

  9. Purge Option • Purges contracts into JOBSCN • Updates JOBSCN information with NEWCNT data • Adds LPA/LPE pay types to UPDCAL_FUT for pay off amounts • Creates job history data reportable on JOBHIS report • Deletes new contract data from NEWCNT

  10. DELETE Option

  11. DELETE Option • Deletes new contracts from NEWCNT • Mass delete of new contracts • Useful for early salary notices based on old rate • No need to use for normal purge functions

  12. REPORT Option

  13. REPORT Option • Generates report • Reports all NEWCNT data • MAINT • BUILD • Summary report • Detail report

  14. IMPORT Option

  15. Import Option • Allows import of data from outside source • Spreadsheets • Third party vendor salary schedules • CSV (comma separated values) • Tab delimited • Free format of data

  16. Import Option • Fields required in load file • Employee ID • Job number • Contract type • All calculations are completed as if the MAINT option was used • Pay per period • Retro amounts • Etc.

  17. Import Option Example CSV

  18. Import Option Example

  19. NEWCNT Calculations • Contract Obligation • Amount earned plus amount to be earned plus full retro earned • Contract Amount Earned • Days worked times daily rate • Contract Amount Due • Contract amount earned minus the amount paid

  20. NEWCNT Calculations • Pay per period • Obligation minus amount paid minus amount docked divided by remaining pays • Daily rate • Contract amount divided by total days • Dock next pay (lump sum retro) • Full pay per period minus old pay per period times pays paid; negative result

  21. NEWCNT Calculations • Retro next pay (lump sum retro) • Full pay per period minus old pay per period times pays paid; positive result • Rounding • All intermediate calculations use 5 decimal places • The rounding is processed at the end of all processing • Based on rounding flag in USPSDAT/USPCON

  22. NEWCNT Fields Defined • Days since raise • Must be greater than zero for retro payments • Must be less than or equal to days worked • Used to calculate retro earned • Contract obligation • Amount district owes to employee

  23. NEWCNT Fields Defined • Contract amount • Location of current job on the salary schedule • Total contract that could be payable to the employee for job

  24. Purging Of New Contract Data • When to purge for new contract • Timing is everything • Before last pay of old contract is ideal • After last pay can cause incorrect data and manual updates

  25. NEWCNT Purge Example

  26. NEWCNT Purge Example

  27. NEWCNT Purge Example

  28. NEWCNT Purge Example

  29. NEWCNT Purge Example

  30. NEWCNT Purge Example

  31. NEWCNT Purge Example

  32. NEWCNT Purge Example • If neither option is used • Days from 8/26/2002-8/30/2002 are lost • Amount earned incorrect • Accrued wages incorrect • Days worked incorrect

  33. NEWCNT Purge Example

  34. NEWCNT Purge Example

  35. NEWCNT Purge Example

  36. NEWCNT Purge Example

  37. NEWCNT Purge Example

  38. NEWCNT Purge Example

  39. Purging Of New Contract Data • When to purge for a mid-year change • Effective at period begin date is ideal • Mid pay period mid-year contract changes can’t be done with NEWCNT, manual updates are necessary • Doesn’t currently work if zero days worked

  40. Purging Of New Contract Data • Pay one beyond mid pay period change and retro pay • Retro effective 3/3/2003 • Payroll dates 2/23 – 3/8 pay date 3/14/2003 • Complete 3/14 payroll at old rates • Prior to 3/28 payroll • Mid-year contract change with retro • Process retro for 5 days (3/3 – 3/7) • No manual updates

  41. NEWCNT Functions Clarified • Using the ‘Clear’ function • Should be used only for ‘new contract type’ • Adding an employee new to district • Use JOBSCN rather than NEWCNT • Contract start date • Used to calculate LPE/LPA amounts correctly • Should be first physical day of work

  42. Paying Ahead Of Days Worked • Mid-year changes • Calculate based on days already worked • Doesn’t use the pay per period and contract amount paid • Other issues • Employee resigns • Employee changes positions

  43. NEWCNT • Upcoming enhancements • Support for partial work days • Collapsing of pay account option • Questions/Answers

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