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NEWCNT - PowerPoint PPT Presentation

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NEWCNT. What is NEWCNT?. Program to enter new contract information New contract for school year Mid-year change with retro payment Mid-year change without retro payment. NEWCNT Options. Main processing menu in NEWCNT. MAINT Option. MAINT Option. NEWCNT Maintenance

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Presentation Transcript
what is newcnt
What is NEWCNT?
  • Program to enter new contract information
    • New contract for school year
    • Mid-year change with retro payment
    • Mid-year change without retro payment
newcnt options
NEWCNT Options
  • Main processing menu in NEWCNT
maint option1
MAINT Option
  • NEWCNT Maintenance
    • Add new contracts
    • Modify new contracts
    • Delete new contracts
    • Purge individual contracts
build option1
BUILD Option
  • Auto process for groups of like jobs
    • Subs
    • Teachers
  • Places jobs for access with MAINT option
  • Zeroes all contract-to-date figures
    • Amount paid
    • Amount earned
    • Days
    • Pays
purge option1
Purge Option
  • Purges contracts into JOBSCN
    • Updates JOBSCN information with NEWCNT data
    • Adds LPA/LPE pay types to UPDCAL_FUT for pay off amounts
    • Creates job history data reportable on JOBHIS report
    • Deletes new contract data from NEWCNT
delete option1
  • Deletes new contracts from NEWCNT
    • Mass delete of new contracts
    • Useful for early salary notices based on old rate
    • No need to use for normal purge functions
report option1
  • Generates report
    • Reports all NEWCNT data
      • MAINT
      • BUILD
    • Summary report
    • Detail report
import option1
Import Option
  • Allows import of data from outside source
    • Spreadsheets
    • Third party vendor salary schedules
    • CSV (comma separated values)
    • Tab delimited
    • Free format of data
import option2
Import Option
  • Fields required in load file
    • Employee ID
    • Job number
    • Contract type
  • All calculations are completed as if the MAINT option was used
    • Pay per period
    • Retro amounts
    • Etc.
newcnt calculations
NEWCNT Calculations
  • Contract Obligation
    • Amount earned plus amount to be earned plus full retro earned
  • Contract Amount Earned
    • Days worked times daily rate
  • Contract Amount Due
    • Contract amount earned minus the amount paid
newcnt calculations1
NEWCNT Calculations
  • Pay per period
    • Obligation minus amount paid minus amount docked divided by remaining pays
  • Daily rate
    • Contract amount divided by total days
  • Dock next pay (lump sum retro)
    • Full pay per period minus old pay per period times pays paid; negative result
newcnt calculations2
NEWCNT Calculations
  • Retro next pay (lump sum retro)
    • Full pay per period minus old pay per period times pays paid; positive result
  • Rounding
    • All intermediate calculations use 5 decimal places
    • The rounding is processed at the end of all processing
      • Based on rounding flag in USPSDAT/USPCON
newcnt fields defined
NEWCNT Fields Defined
  • Days since raise
    • Must be greater than zero for retro payments
    • Must be less than or equal to days worked
    • Used to calculate retro earned
  • Contract obligation
    • Amount district owes to employee
newcnt fields defined1
NEWCNT Fields Defined
  • Contract amount
    • Location of current job on the salary schedule
    • Total contract that could be payable to the employee for job
purging of new contract data
Purging Of New Contract Data
  • When to purge for new contract
    • Timing is everything
    • Before last pay of old contract is ideal
    • After last pay can cause incorrect data and manual updates
newcnt purge example7
NEWCNT Purge Example
  • If neither option is used
    • Days from 8/26/2002-8/30/2002 are lost
      • Amount earned incorrect
      • Accrued wages incorrect
      • Days worked incorrect
purging of new contract data1
Purging Of New Contract Data
  • When to purge for a mid-year change
    • Effective at period begin date is ideal
    • Mid pay period mid-year contract changes can’t be done with NEWCNT, manual updates are necessary
    • Doesn’t currently work if zero days worked
purging of new contract data2
Purging Of New Contract Data
  • Pay one beyond mid pay period change and retro pay
    • Retro effective 3/3/2003
    • Payroll dates 2/23 – 3/8 pay date 3/14/2003
    • Complete 3/14 payroll at old rates
    • Prior to 3/28 payroll
      • Mid-year contract change with retro
      • Process retro for 5 days (3/3 – 3/7)
      • No manual updates
newcnt functions clarified
NEWCNT Functions Clarified
  • Using the ‘Clear’ function
    • Should be used only for ‘new contract type’
  • Adding an employee new to district
    • Use JOBSCN rather than NEWCNT
  • Contract start date
    • Used to calculate LPE/LPA amounts correctly
    • Should be first physical day of work
paying ahead of days worked
Paying Ahead Of Days Worked
  • Mid-year changes
    • Calculate based on days already worked
    • Doesn’t use the pay per period and contract amount paid
  • Other issues
    • Employee resigns
    • Employee changes positions
  • Upcoming enhancements
    • Support for partial work days
    • Collapsing of pay account option
  • Questions/Answers