NEW MEMBER ORIENTATION. Identify the Roles & Responsibilities of Members of the HIV/AIDS/Hepatitis Care and Prevention Planning Alliance. Increase understanding of the HIV/AIDS/Hepatitis community planning process. ORIENTATION GOALS.
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Identify the Roles & Responsibilities of Members of the HIV/AIDS/Hepatitis Care and Prevention Planning Alliance.Increase understanding of the HIV/AIDS/Hepatitis community planning process. ORIENTATION GOALS
The U.S. Centers for Disease Control and Prevention (CDC) initiated HIV PreventionCommunity Planning in 1993.The Ryan White Comprehensive AIDS Resources Emergency (CARE) Act has mandated Consumer Advisory Planning for HIV care issues since 1990. HISTORY
The Statewide Community Planning Group (SCPG) was charged with the development of an HIV prevention plan and with providing local input on HIV prevention issues to the Department of Health.The Care Advisory Council (CAC) was charged with providing consumer and professional input to the Department of Health on HIV/AIDS care and treatment issues. WYOMING’S HISTORY
August 2005 – November 2005: Members of the CAC and the SCPG agree in principle to merge the separate groups into one combined planning group. Members from both groups are elected to form a Merge Task Force.December 2005 – May 2006: Merge Task Force members met regularly, sought technical assistance, and developed the structure and the Bylaws for a merged Care and Prevention group.March 2006: Final separate meetings of the CAC and the SCPG are held. June 9-10-11, 2006: First meeting of the new combined group, which is officially named the HIV/AIDS/Hepatitis Care and Prevention Planning Alliance, is held. This group is often referred to as CAPPA or as the Alliance. WYOMING’S HISTORY
COMMUNITY PLANNING IS one of the essential components of Wyoming’s comprehensive HIV/AIDS/Hepatitis Care and Prevention Program: • HIV prevention community planning • HIV prevention activities • HIV/AIDS care and treatment planning • Quality Assurance/Quality Management • Planning and Evaluation • Capacity Building • STD prevention activities • Collaboration and Coordination • Laboratory support • HIV/AIDS epidemiologic and behavioral surveillance
WHAT WE DO The primary task of Community Planning is to develop, evaluate, and modify a Comprehensive Plan.
OUR VISION Reduce new incidence of HIV/AIDS and Hepatitis in Wyoming Promote awareness and acceptance of individuals and families living with or affected by HIV, AIDS, and Hepatitis.
OUR MISSION The mission of the Wyoming HIV/AIDS/Hepatitis Care and Prevention Planning Alliance is to develop, evaluate, and modify a Comprehensive Plan that effectively addresses the care and prevention needs of high-risk populations as well as individuals living with or affected by HIV, AIDS, and Hepatitis in Wyoming.
GOALS • Reduce new incidence of HIV, AIDS, and Hepatitis infection in Wyoming • Promote participation and active involvement in the community planning process • Maximize the effectiveness of prevention efforts • Ensure equal access to appropriate medical care, prescription drugs, and necessary supportive services for individuals living with HIV/AIDS in Wyoming • Strengthen local and statewide coordination • Promote awareness and acceptance of persons living with HIV, AIDS, and Hepatitis
THE PROCESS • Conduct all necessary Community Services Assessments, Resource Inventories, Needs Assessments, and Gap Analyses • Review all available data, including the Epidemiological Profile, to monitor trends in disease • Identify Best Practices in disease prevention, behavioral interventions, and HIV/AIDS medical treatment • Prioritize populations for targeted interventions • Develop the Comprehensive Plan • Evaluate the Community Planning process • Update the Comprehensive Plan
THE PRODUCT The Statewide Comprehensive Care and Prevention Plan is intended to be used as a resource tool for implementing care and prevention activities in communities all across Wyoming.
WE ARE NOT ALONE! COMMUNITY PLANNING IS A COOPERATIVE, COLLABORATIVE PARTNERSHIP BETWEEN LOCAL CITIZENS AND THE WYOMING DEPARTMENT OF HEALTH
STRUCTURE WY DEPT OF HEALTH HIV/AIDS/HEPATITIS PROGRAM PLANNING YOU! $ HIVPREVENTION HIV/AIDS CARE
ALLIANCE ACCOMPLISHMENTS • Merged Care and Prevention Planning • Adopted Bylaws • Elected Co-Chairs, Executive Committee, and Committee Chairs • Reviewed and updated ADAP Formulary • Established meeting schedule and locations • Began work on new Statewide Comprehensive Care and Prevention Plan, to be completed in 2009
2009 TASKS • Review Needs Assessment Findings • PIR Review • Group Evaluation • Prevention Attributes • Letter of Concurrence process • Write and Approve Statewide Comprehensive Care and Prevention Plan
ALLIANCE MEETINGS CAPPA meets 4 times per year: • Generally Winter (Jan/Feb), Spring (Apr/May), late Summer (Aug/Sep), and late Autumn (Oct/Nov) • CAPPA and WDH jointly decide the exact meeting dates and locations • Meetings are held in various locations around the state • Meetings begin on Friday afternoon, go all day Saturday, and end Sunday morning around Noon • Pursuant to Wyoming Statutes, all Alliance meetings are open public meetings
2009 MEETING SCHEDULE February 6 – 7 – 8 Casper May 15 – 16 – 17 Riverton August 14 – 15 – 16 Casper November 6 – 7 – 8 Lander
ALLIANCE MEMBERSHIP • 28 Total Voting Members • Unlimited volunteers on Committees and Task Forces • Terms of office = 2 years • Each Member is entitled to one vote (if present at the meeting) • Committee and Task Force volunteers do not vote
MEMBERSHIP COMPOSITION • 3 Leadership Members • 2 Community Co-Chairs, one of whom is a person living with HIV/AIDS, and a Wyoming Department of Health Co-Chair (appointed by WDH) • 5 Regional Members • Represent specifically defined geographical areas of Wyoming • 10 Population Members • Represent specified populations reflecting the needs of persons living with HIV/AIDS/Hepatitis and those at increased risk • 10 Technical Assistance Members • Provide specific technical expertise to the Alliance
POPULATION MEMBERS • Members representing the following specified populations: • 5 persons living with HIV/AIDS • 1 person living with Hepatitis C • 1 current or former injecting drug user (IDU) • 1 high-risk heterosexual • 1 man who has sex with men (MSM) • 1 member of the general population
TECHNICAL ASSISTANCE MEMBERS Members with significant experience / expertise in: • Behavioral Science / Behavioral Research • Clergy / Faith-based Organizations • Community-based Nursing / Public Health Nursing • Law Enforcement / Corrections / Criminal Justice • Mental Health • Ryan White Title III Early Intervention Services • Ryan White/HOPWA Case Management • Substance Abuse / Chemical Dependency • Title X Family Planning Clinics • Wyoming Department of Education
REGIONAL MEMBERS One member is elected from each of these five defined regions of Wyoming.
STANDING COMMITTEES • Executive Committee • Membership Committee • Advocacy Committee • Red Ribbon Committee • Needs Assessment Committee • Comprehensive Plan and Evaluation Committee
DECISION MAKING PROCESS • All decisions of the Alliance and its Committees are based on consensus building: • Members arrive at a shared decision • All members required to support the final decision • Non-Consent Items: • Vote taken, majority rules • 50% plus 1 member = Quorum, required to conduct business • A member must be present to vote, no alternates or proxies allowed
EXPECTATIONS Attend meetings Actively participate Ask questions Voice your opinion Learn the rules and the process COMMIT TO MAKING A DIFFERENCE!
REALITY CHECK • There is a Learning Curve! • Technical Assistance is available, both locally and nationally • You bring talents and expertise to the planning table that we need • You are not alone! 1 month 1-2 years 3-4 yrs
MENTORING Ask the Membership Committee about getting a Mentor!
A MENTOR CAN HELP YOU: • Understand acronyms • Understand general background information • Learn the group processes • Make you feel welcome!
REALITY CHECK We do paperwork! • Membership Application Form • Conflict of Interest Form • Confidentiality Agreement • Epidemiological Profile • Surveillance Reports • Drug reference materials • Behavioral Interventions • Charts and Graphs