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Meeting the Data Management Compliance Challenge: Funder Expectations & Institutional Reality. Dr Catherine Pink Institutional Data Scientist, Research360 UKOLN, University of Bath. Dr Liz Lyon , Director UKOLN Jez Cope , Technical Data Co-ordinator

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Ukoln is supported by

Meeting the Data Management Compliance Challenge:

Funder Expectations & Institutional Reality

Dr Catherine Pink

Institutional Data Scientist, Research360

UKOLN, University of Bath

Dr Liz Lyon, Director UKOLN

Jez Cope, Technical Data Co-ordinator

Prof Matthew Davidson, Director of the Centrefor Sustainable Chemical Technologies

UKOLN is supported by:

University of bath
University of Bath

  • A leading UK research university

  • 15,000 students & 2,500 staff.

  • Applied science and engineeringresearch focus

  • ‘Small Science’ in collaboration with industry

  • 18-month Jisc-funded Research360 project

    • Develop human & technical infrastructure for research data management

The objects of the University shall be to advance learning and knowledge by teaching and research, particularly in science and technology, and in close association with industry and commerce1.

  • Charter Of Incorporation, 1962


Epsrc policy framework on research data engineering physical science research council
EPSRC Policy Framework on Research Data(Engineering & Physical Science Research Council)

April 2011:9 data management expectations

  • Expectations cover university policy, publication, access restrictions, metadata, length of preservation, non-digital data & resourcing

  • University, not researchers, responsible for compliance

    May 2012: roadmaps required

  • Plans for how compliance will be achieved

    May 2015: full compliance required

  • Non-compliance will result in sanctions, including ineligibility for future EPSRC funding

University of bath roadmap for epsrc
University of Bath Roadmap for EPSRC

  • Available at

  • Adapted from Strategy & Strategic Plan

  • 21 objectives aligned with University’s corporate plan & mapped to EPSRC expectations

  • Milestones for delivery to ensure compliance by 2015

  • Ratified by the Pro-Vice Chancellor’s Group and University’s Research Committee

  • Positive feedback from EPSRC:

  • “an excellent example of an appropriate response [that] fully meets our needs for assurance that the University is taking our policy framework on research data seriously”.

    Ben Ryan, Senior Evaluation Manager, EPSRC

    Roadmap implementation 2013 2015
    Roadmap Implementation 2013-2015

    • Research360 project piloting many activities that will be built on from 2013

    • Business case will ensure sustainable resourcing of data management infrastructure

    • Strategic group oversee data management activities

    • New data management website & email address already launched

    • Training workshops regularly run & guidance resources in development

    • Secure storage for active data available to all funded researchers

    • New data management policy in development

    Policy development funder vs university needs
    Policy Development: Funder vs. University Needs

    Researchers must comply with the policy

    • Requirement of EPSRC expectation 3

    • Policies are enforceable rules

    • Non-compliance considered under disciplinary procedures

    • Researchers can’t comply if infrastructure’s not yet ready

    Scope of the policy must be clear

    • Focus on EPSRC funded researchers but applicable to entire university research community

      • Academics, students & professional support services

    • Exclude data generated for use entirely outside the university

      • Contract research

      • Students embedded in industry

    Policy development funder vs university needs1
    Policy Development: Funder vs. University Needs

    Fulfil EPSRC expectations

    • Publication of metadata within 12 months of data creation – include how data can be accessed

      Comply with current collaboration agreements

    • Don’t currently address publication of research data

    • Often preclude free and open sharing of data

      Inform future collaboration agreements

    • Reassure potential partners about confidentiality of commercially sensitive data

    • Ensure publication protocols are established that include data publication

    • Policy development involved considerable stakeholder consultation

  • Consultation process means stakeholders feel engaged & will support implementation

  • Find out more
    Find out more….

    • University of Bath Roadmap for EPSRC

    • University of Bath Research Data Management Website

    • Research360 Blog

    • Contact us