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Employee Prefeed Overview for TAGs. WELCOME!. Prefeed: definition. Email account Access to the Wireless Network Access to the Library resources Chalk access (within 2 business days). What is the Prefeed ?

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prefeed definition
Prefeed: definition
  • Email account
  • Access to the Wireless Network
  • Access to the Library resources
  • Chalk access (within 2 business days)

What is the Prefeed?

the system that enables employees --staff, faculty, academics, and postdocs-- to be fed into our central person registry (MCDB) prior to being entered into HR’s database so that they can claim their CNetID, and utilize University services such as:

roll outs


UCAT Prefeed (for TAGs) will roll-out 2/06-2/21

Bridging & Extend will also roll-out 2/06

UCAT Prefeed replaced CAT-HR late 2012

Remaining TAG functions in AAMS will convert to UCAT … gradually

prefeed upcoming rollout
Prefeed: upcoming rollout
  • TAG/AAMS will still be used for look-up details and other functionality
  • AAMS will gradually be replaced by UCAT
      • Prefeed
      • Bridging & Extend
      • Temporary accounts
      • Renewals: View What We Have Done, Expired
      • Meeting IDs
      • Look-ups and other functionality
today s presentation
Today’s presentation

Current Prefeed screens

Enhancements in the new Prefeed

Screen flow

How to maintain or expire a Prefeed

Navigation options

First Aid

Extend or Bridge an Account

four featured enhancements
Four Featured Enhancements

Placeholder SSN

Exec Level (set for Conflict of Interest apps)

Carding Options  UChicago Card on first day

Optional Email  welcome note to employee

1 placeholder ssn
1. Placeholder SSN
  • SSN Reminders:
  • Safely handle
  • Do not store on your computer
  • Do not email
create placeholder pop up
Create Placeholder pop-up

I, [Operator Name], verify that this employee informed me that s/he does not have a SSN and is not a US Citizen and requires the creation of a temporary, university-generated placeholder code until the employee provides an SSN. An email will be sent to Central Human Resources with my name and this record's information as I have entered it.

If you agree with the above please click Create Placeholder.

Email is sent to HR –Records with the new record’s placeholder#

You as the operator are cc’d

generate a placeholder ssn
Generate a Placeholder SSN

If you generate a Placeholder SSN, the label changes to ‘Generate’

& the fields are grayed out

The Placeholder SSN is not generated until you click ‘Save’

placeholder email to hr records
Placeholder Email to HR-Records

Emily Hayman

Emily Hayman (ehayman)

2 conflict of interest
2. Conflict of Interest

Exec Level is required;

to be used with Policy Management & Conflict of Interest applications.

3 carding options
3. Carding Options

On-time UChicago Card? UChicago Card available on first day of employment!

Card Start Date

first day of employment

  • Retain ‘No’ for On-time carding:
  • If you don’t know the Start Date
  • For Temp employees
4 optional email
4. Optional email
  • Email:
  • Employee’s personal email
  • Not a uchicago address
generates an email
Generates an Email!

Click ‘Send Email’ to send welcome note to new employee

  • This text will be emailed:
  • To: New Employee
  • From: operator
  • cc: operator
auto email text
Auto-Email Text


Recap of data

Operator name and contact

How to claim CNetID


Placeholder SSN

ucat screen flow 2 home initial search sample
UCAT: Screen Flow2. Home/Initial Search - sample
  • Name/Birth date:
  • Not case sensitive
  • Can use * wildcard
  • Search thoroughly
  • Number/codes:
  • Search on only one of these fields
ucat screen flow search too broad
UCAT: Screen FlowSearch too broad?


First Name: an*

Last Name: wa*

ucat screen flow 5 add screen
UCAT: Screen Flow5. Add screen
  • Search name fields  title case
  • Employment Type:
  • Staff
  • Faculty
  • Other Academic Appointees
  • Post Doc

Expiration Date defaults to 45 days for Staff,

else to 30 days.

Max is still 1 year.

6 success
6. Success!

From:ehayman@uchicago.edu Sent: Wednesday, August 29, 2012 9:44 AMTo: Annie OakleyCc: Emily HaymanSubject: Welcome to the University of Chicago, Annie Blazes Oakley


7 edit an existing record
7. Edit an existing record
  • Once the employee is in the HR database, then the account cannot be edited via the Prefeed.


Only the person who entered the SSN can maintain it; SSN will not even display for others.

maintain an existing record
Maintain an existing record
  • Is this employee
  • in the HR database?
ucat prefeed taskbar
UCAT Prefeed: Taskbar
  • Same navigation options on all Prefeed screens
ucat prefeed options
UCAT Prefeed: Options

Home returns to initial search screen

Search Results displays prior results listing

Help field descriptions and FAQ

AAMS quick link to TAG/AAMS screens

Logout per browser steps on how to logout

first aid
First Aid
  • If login errors:
    • Verify you are using this link:  ucat.uchicago.edu
    • Firefox is the preferred browser
    • If problems persist, close out of ALL tabs then re-open Firefox
  • Questions on the app itself Trusted Agents: Continue to contact us at : tag@uchicago.edu
    • HR-Admins: contact records@uchicago.edu (Erika)
  • See answers.uchicago.edu (aka Knowledge Base)
ucat initial menu
UCAT: Initial Menu
ucat initial menu1
UCAT: Initial Menu
  • Trusted Agents
  • Acting as a proxy of the Dean
ucat extend an account
UCAT: Extend an Account
  • Who to Extend?
  • UC Employees
  • Why?
  • Provide email forwarding and wireless access
ucat extend an account2
UCAT: Extend an Account
  • Expiration Date
  • Defaults to 6 months
ucat following extension
UCAT: Following Extension
  • Current Expiration Displays existing Expiration Date (if any)
ucat bridge an account
UCAT: Bridge an Account
  • Who is Eligible?
  • Faculty or Academic with an appointment within the past year.
  • Not Faculty or Academic?
  • Error Message:
  • Not eligible for Bridging
  • New features:
    • Placeholder SSN generates email to Central HR
    • New employee can be auto-emailed: Welcome!
    • Exec Level (Division) required
    • On-Time Carding options
  • UCAT roll-out 2/06-21
  • Search thoroughly to reduce duplicates
  • Handle SSNs safely
  • Online Help and FAQ available