Financial Affairs. Florida Atlantic University 2009-10. Financial Affairs. Mission Statement
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Florida Atlantic University
● To provide support services specifically related to fiscal and budgetary management, personnel services, purchasing, bursar functions, and administrative technology to enhance the academic effectiveness of Florida Atlantic University and its students, faculty, and staff.
● To provide and maintain a work and educational environment that encourages excellence and improved productivity through the utilization of the latest information and management technologies and their applications within the human and fiscal resources of the University.
Financial Affairs Divisions
● Office of the Senior Vice President
● Budget Office
● Business Services
● Controller’s Office
● Human Resources
● Police Services
● Purchasing Department
● Technical Support Services
● University Architect /Facilities
Dennis Crudele, the Interim Senior Vice President for Financial Affairs is responsible for the overall management of financial and business operations of the University.
Dorothy Russell, the Associate Vice President for Financial Affairs and University Budget Director has direct management responsibilities over all campus financial units, including the University Budget Office.
AreaE&G Auxiliary Concessions
Senior Vice President 2,188,564 8,794,123 56,500
University Budget Office 496,192 79,724
Controller’s Office 2,186,845 1,170,032
Human Resources 1,287,205 81,461
Purchasing Department 427,739 92,436
Police Services 3,321,027 5,674,965
Technical Support Services 912,205 151,411
Business Services 444,280 6,786,317
Univ. Architect/Facilities 20,183,768906,8555,000
Total Financial Affairs $31,447,825 $23,737,324 $61,500
• To assist the President, Vice President , and the Executive Committee in developing a strategic financial management plan to enable Florida Atlantic University to meet its strategic goals and objectives.
• To coordinate the distribution of appropriated funds to all functional areas within the University based on State of Florida guidelines and priorities established by the University President.
Jie Shi, Associate Budget Director, is responsible for managing the day-to-day functions and operations of the University Budget Office. Jie oversees preparation, implementation, monitoring, and reporting of the University’s Operating Budgets for Educational & General, Auxiliaries, Grants & Contracts, Athletics, Concessions, and Student Government.
Location: Administration Building, Room 268
Phone #: 7-3133
● Annual Operating Budget Preparation and Construction – Legislative Budget Request
● Operating Budget, Expenditure Analysis, and Salary Category Details File Submissions to BOG
● Budget Forecasting and Cash Flow Analysis
● Budget Performance Monitoring and Reporting
● Academic Budgeting
● Providing services to FAU Community
Stacy Volnick, Interim Assistant Vice President and Director for Business Services, is responsible management of residential dining, catering, food services contracting, on-line card systems, the vending program, and pouring rights. Additional responsibilities are the OWL CARD Center, Copy Services with Toshiba Business Solutions, banking services with Bank Atlantic, office supplies purchases with Office Depot, Mail and Shipping Services with Pitney Bowes, and University Event Management.
Location: Administration Building, President Office Suite
Student Union Center
Phone #: 7-6319
Stacey Semmel, Assistant Vice President and University Controller, organizes, directs, and oversees the financial and accounting operations of the University. Stacey insures compliance with federal, state, Board of Education, and university rules and regulations on collections, disbursements, and accounts for all funds under the jurisdiction of the University.
Location: Administration Building, Room 158
Phone #: 7-3102
● Accounts Payable
● Accounts Receivable
● Cash Management
● Student Financial Aid
● Property Management
● Software Service and Support
Annual Financial Reporting
Financial Statements are prepared annually to present the financial condition of the University. The financial statements are prepared in accordance with generally accepted accounting principles as recommended by the Governmental Accounting Standards Board (GASB). These financial statements present the university’s financial position, changes in fund balances, and current fund revenues, expenditures, and other changes. The information contained in the statements provides an overview of the health of the institution and an assessment of the University’s ability to meet the financial obligations associated with its mission.
●To develop, implement, and maintain a comprehensive program of human capital management that meets the needs of the University community.
● To be a strategic partner with hiring managers throughout the university in meeting recruitment, retention, development, and performance needs through our valued employees.
● To support the University's academic objectives and to provide a service-oriented, proactive approach to Human Resources functions.Human Resources
El pagnier Hudson, Director of Human Resources (through April 28th , 2009), is responsible for administering a comprehensive program of personnel services to the University.
Location: Administration Building, Room 113
Phone #: 7-6055
● Classification and Compensation
● Employee Relations/Labor Relations
● Processing and Records
● Employment Services
● Benefits and Retirement
● Unemployment/Workers’ Compensation
● Employee and Supervisory Development
● Leave Administration
● To promote a safe and secure environment through superior service.
● We will set the standard for university policing through superior service and the recruitment and retention of quality personnel while maintaining the highest level of professionalism.
Charles Lowe, Chief of Police, is responsible for the day-to-day operations of Florida Atlantic University Police Services. Charles oversees all aspects of law enforcement on all campuses of Florida Atlantic University. Police Services is a full-service law enforcement agency and all officers are state certified sworn law enforcement officers. Police Services provides full-service law enforcement at the Boca Raton and Jupiter campuses and hybrid law enforcement/security services at the remaining campuses.
Location: Campus Operations Building, Room 133
Phone #: 7-3505
● Budget and fiscal operations for Police Services at the Boca Raton and Broward
● Develop and maintain department’s information technologies
● Maintain and archive all department records
● Coordinate department’s accreditation goals
● All criminal investigations
● Continued development and oversight of Homeland Security procedures
● Community relations through crime prevention and public information services
● Active recruitment and retention of department employees
● Coordinate all special events requiring department assistance for the University
● To provide the University community with quality, cost-effective, and expedient procurement services to support the instructional, educational, and research goals of Florida Atlantic University.
● To render these services with professional, ethical, and courteous principles in accordance with state and university regulations and guidelines.
Ed Schiff, Director of Purchasing, is responsible for administering a comprehensive program for the purchase of goods and services. The department is responsible for all procedures involving contract bidding, vendor selection, acquisition of equipment, furnishings, supplies, minor construction, preventative maintenance services, contractual services, and lease of space for the University. Purchasing also includes: Preparing budget estimates, preparing bid specifications, initiating formal quotes, processing proposals and bids, conducting public bid openings, evaluating and awarding bids, and administering contracts.
Location: Administration Building, Room 126
Phone #: 7-3081
● Over $100,000,000 in purchases annually
● Bid Threshold: $75,000
● Competitive Negotiations
● Contract Formation
● Purchasing Card Program
● Minority/Small Business Program
● Sales Tax Recovery
● State and University Term Contracts
● Shared Services Acquisitions
● Strategic Sourcing Initiatives/Consortium Purchasing
Tom Donaudy, Vice President, is responsible for managing and directing programs related to the day-to-day well being and functionality of the physical aspects of the University. This includes engineering, plant operations, new facilities planning, space inventory requirements, master plan development, sustainability issues, and state art accumulation.
Location: Campus Operations Building-69, Room 101
Phone #: 7-2663
● Negotiations of Campus Development Agreements
● Conceptual design for potential projects
● Inter-local government interface
● Overall coordination and Q&A for departments
● Annual capital improvement program
● Art in public places
● A/E & Construction Management negotiations
● Archivist for university building construction documents
● Oversight of insurance for all state insurance policies for FAU facilities
● Review of insurance policies for all construction projects
● University wide risk assessmentFunctions of the University Architect/Facilities
●ENGINEERING & UTILITIES
●ENVIRONMENTAL HEALTH & SAFETY
●SPACE UTILIZATION & ANALYSIS
July 1, 2009
Florida Atlantic University
Educational & General
● General Revenue – consisting primarily of sales tax (73%) and corporate income tax (8%) collections, as well as license fees and other taxes and operating receipts.
● Education Enhancement Trust Fund - consisting of collections from the sale of state lottery tickets. At least 38% of total lottery collections are dedicated to the trust fund.
● Student Fee Trust Fund- consisting primarily of matriculation fees and tuition (out-of-state fees) paid by students, as well as application and late registration fees.
● University business operations that are self-supporting through user fees, payments, and charges. These include food service, bookstore, parking, residence halls, and student health services.
Grants & Contracts
● Funding from federal agencies, state agencies, foundations, and private sources that enables the University to conduct specific research projects or provide specific services.
Athletics Local Fund
● Funding from student athletic fees as well as ticket sales to athletic events, corporate sales, game guarantees, and conference distributions.
● Funds from student activities and service fees to support student government operations and student activities such as clubs and organizations.
● Funds from concessions operations such as vending machines.
Student Financial Aid
● Funding from student financial aid fees as well as financial aid support from all sources, such as federal financial aid awards.
Fund Type2009-10 Budget
Educational and General $239,999,427
Student Financial Aid 119,369,923
Grants and Contracts 66,937,634
Auxiliary Enterprises 75,319,692
Student Activity 6,352,080
Concession Fund 375,000