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Financial Affairs. Florida Atlantic University 2009-10. Financial Affairs. Mission Statement
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Financial Affairs Florida Atlantic University 2009-10
Financial Affairs Mission Statement ● To provide support services specifically related to fiscal and budgetary management, personnel services, purchasing, bursar functions, and administrative technology to enhance the academic effectiveness of Florida Atlantic University and its students, faculty, and staff. ● To provide and maintain a work and educational environment that encourages excellence and improved productivity through the utilization of the latest information and management technologies and their applications within the human and fiscal resources of the University. Financial Affairs Divisions ● Office of the Senior Vice President ● Budget Office ● Business Services ● Controller’s Office ● Human Resources ● Police Services ● Purchasing Department ● Technical Support Services ● University Architect /Facilities
Office of the Senior Vice President for Financial Affairs Dennis Crudele, the Interim Senior Vice President for Financial Affairs is responsible for the overall management of financial and business operations of the University. Dorothy Russell, the Associate Vice President for Financial Affairs and University Budget Director has direct management responsibilities over all campus financial units, including the University Budget Office.
2009-10 Operating BudgetFinancial Affairs AreaE&G Auxiliary Concessions Senior Vice President 2,188,564 8,794,123 56,500 University Budget Office 496,192 79,724 Controller’s Office 2,186,845 1,170,032 Human Resources 1,287,205 81,461 Purchasing Department 427,739 92,436 Police Services 3,321,027 5,674,965 Technical Support Services 912,205 151,411 Business Services 444,280 6,786,317 Univ. Architect/Facilities 20,183,768906,8555,000 Total Financial Affairs $31,447,825 $23,737,324 $61,500
University Budget Office Mission Statement • To assist the President, Vice President , and the Executive Committee in developing a strategic financial management plan to enable Florida Atlantic University to meet its strategic goals and objectives. • To coordinate the distribution of appropriated funds to all functional areas within the University based on State of Florida guidelines and priorities established by the University President. Jie Shi, Associate Budget Director, is responsible for managing the day-to-day functions and operations of the University Budget Office. Jie oversees preparation, implementation, monitoring, and reporting of the University’s Operating Budgets for Educational & General, Auxiliaries, Grants & Contracts, Athletics, Concessions, and Student Government. Location: Administration Building, Room 268 Phone #: 7-3133
Budget Office Functions ● Annual Operating Budget Preparation and Construction – Legislative Budget Request ● Operating Budget, Expenditure Analysis, and Salary Category Details File Submissions to BOG ● Budget Forecasting and Cash Flow Analysis ● Budget Performance Monitoring and Reporting ● Academic Budgeting ● Providing services to FAU Community
Business Services • Mission Statement • Business Services is committed to providing financially sound and essential services • necessary to meet the needs, wants, and expectations of both the FAU community • and visitors. • These services are provided with a dedication to exceptional customer service, optimal • efficiency, responsive services, and superiority through Business Services’ auxiliary • business ventures and contract management. • Business Services strives to research additional services which may bring added value • to the FAU experience. Stacy Volnick, Interim Assistant Vice President and Director for Business Services, is responsible management of residential dining, catering, food services contracting, on-line card systems, the vending program, and pouring rights. Additional responsibilities are the OWL CARD Center, Copy Services with Toshiba Business Solutions, banking services with Bank Atlantic, office supplies purchases with Office Depot, Mail and Shipping Services with Pitney Bowes, and University Event Management. Location: Administration Building, President Office Suite Student Union Center Phone #: 7-6319
Business Service Functions • Bookstore Operations- All FAU Campuses • Food Services • Boca Raton Food Services • The Breezeway Food Court: Branded concepts consist of Wendy’s, Salsarita’s, • Quizno’s Subs, Chick-N-Grill, Papa John’s, and Jow Jing Sushi and Olo Sushi. • Starbucks Coffee • Einstein Bros Bagels • Dunkin Donuts • Coyote Jack’s Grill • •Outtakes: Convenience Stores located in the College of Business, Student Union, • and Glades Park Towers Residence Hall, Breezeway Food Court, College of Engineering (coming soon) and Campus Recreation (coming soon). • •Center Marketplace Resident Dining Program: Features our all-you-can-eat menu. • •Catering Operations • MacArthur Food Services • Center Marketplace North: This resident dining hall mirrors the marketplace • program on the Boca Raton Campus. • Outtakes campus convenience store. • Catering Operations • Concessions • •Vending - FAU and Pepsi: Partners in Education and Gilly Vending (Snack vending) • Photo ID (OWL Cards)- on all FAU campuses • Mail & Shipping Services- Pitney Bowes contracted services on the Boca Raton & Jupiter campuses • Copy Services- with Toshiba Business Solutions on all FAU Campuses
Controller’s Office • Mission Statement • ● To establish and communicate policies and procedures necessary to ensure the proper and efficient use of • University resources. • ● To maintain accurate and effective accounting and reporting system. • ● To provide campus leadership in the development of effective control systems to safeguard University assets. • ● To receive and deposit funds due the University and maintain and process the University’s payroll. • ● To ensure the prompt and proper settlement of amounts owed by the University. • ● To maintain the University’s accounting, financial reporting systems, and University’s banking relationships. • ● To provide oversight and management to ensure the integrity of all University financial affairs. • ● To actively promote and monitor compliance with appropriate State and Federal financial and tax laws and • regulations. • ● To provide daily support for software utilized by most University Departments, including SCT Banner, • Touchnet Cashiering, Touchnet Bill+Pay, Touchnet Marketplace, ePrint, and others. Stacey Semmel, Assistant Vice President and University Controller, organizes, directs, and oversees the financial and accounting operations of the University. Stacey insures compliance with federal, state, Board of Education, and university rules and regulations on collections, disbursements, and accounts for all funds under the jurisdiction of the University. Location: Administration Building, Room 158 Phone #: 7-3102
Controller’s Office Functions ● Accounts Payable ● Accounts Receivable ● Cashiering ● Cash Management ● Student Financial Aid ● Payroll ● Property Management ● Travel ● Software Service and Support Annual Financial Reporting Financial Statements are prepared annually to present the financial condition of the University. The financial statements are prepared in accordance with generally accepted accounting principles as recommended by the Governmental Accounting Standards Board (GASB). These financial statements present the university’s financial position, changes in fund balances, and current fund revenues, expenditures, and other changes. The information contained in the statements provides an overview of the health of the institution and an assessment of the University’s ability to meet the financial obligations associated with its mission.
Mission Statement ●To develop, implement, and maintain a comprehensive program of human capital management that meets the needs of the University community. ● To be a strategic partner with hiring managers throughout the university in meeting recruitment, retention, development, and performance needs through our valued employees. ● To support the University's academic objectives and to provide a service-oriented, proactive approach to Human Resources functions. Human Resources El pagnier Hudson, Director of Human Resources (through April 28th , 2009), is responsible for administering a comprehensive program of personnel services to the University. Location: Administration Building, Room 113 Phone #: 7-6055
Human Resources Functions ● Classification and Compensation ● Employee Relations/Labor Relations ● Processing and Records ● Employment Services ● Benefits and Retirement ● Unemployment/Workers’ Compensation ● Employee and Supervisory Development ● Leave Administration
Police Services Mission Statement ● To promote a safe and secure environment through superior service. Vision Statement ● We will set the standard for university policing through superior service and the recruitment and retention of quality personnel while maintaining the highest level of professionalism. Charles Lowe, Chief of Police, is responsible for the day-to-day operations of Florida Atlantic University Police Services. Charles oversees all aspects of law enforcement on all campuses of Florida Atlantic University. Police Services is a full-service law enforcement agency and all officers are state certified sworn law enforcement officers. Police Services provides full-service law enforcement at the Boca Raton and Jupiter campuses and hybrid law enforcement/security services at the remaining campuses. Location: Campus Operations Building, Room 133 Phone #: 7-3505
Police Services Functions Administrative Services ● Budget and fiscal operations for Police Services at the Boca Raton and Broward Campuses ● Develop and maintain department’s information technologies ● Maintain and archive all department records ● Coordinate department’s accreditation goals Investigative Services ● All criminal investigations ● Continued development and oversight of Homeland Security procedures ● Community relations through crime prevention and public information services ● Active recruitment and retention of department employees ● Coordinate all special events requiring department assistance for the University
Police Services Functions • Patrol Services • ● Proactive police patrols for all University property • Boca Raton Campus Operations • ● Police service 24 hours a day on Boca Raton Campus • ● Police service as needed at Gumbo Limbo Marine Lab and Pine • Jog Environmental Education center • Broward Campus Operations • ● Police service and security on SeaTech, Commercial Blvd., Ft. Lauderdale, and Davie • ● Coordinates assistance with area law enforcement agencies in their area • Northern Campus Operations • ● Police service on MacArthur Campus, Treasure Coast Campus, and Harbor • Branch Center • ● Manage departmental training and equipment needs • ● Dispatch center operation • ● Property and evidence • ● Traffic and parking enforcement and coordination
Police Services Functions • Parking Services • ● Customer service relations • ● Process traffic and parking functions including decals • ● Parking facility management and development • ● All budget, audit, and fiscal operations for the Parking and Transportation Department • ● Ticket writing • ● Battery boosts • ● Lock-outs • ● Internal operations • ● Decal distribution for faculty, staff, and students • ● Request special parking • ● Web On-Line Services (www.fau.edu/parking) • ● Faculty/Staff payroll deduction • ● Appeal process • ● Charter bus service for university departments including athletics • ● Operates campus shuttle service
Purchasing Mission Statement ● To provide the University community with quality, cost-effective, and expedient procurement services to support the instructional, educational, and research goals of Florida Atlantic University. ● To render these services with professional, ethical, and courteous principles in accordance with state and university regulations and guidelines. Ed Schiff, Director of Purchasing, is responsible for administering a comprehensive program for the purchase of goods and services. The department is responsible for all procedures involving contract bidding, vendor selection, acquisition of equipment, furnishings, supplies, minor construction, preventative maintenance services, contractual services, and lease of space for the University. Purchasing also includes: Preparing budget estimates, preparing bid specifications, initiating formal quotes, processing proposals and bids, conducting public bid openings, evaluating and awarding bids, and administering contracts. Location: Administration Building, Room 126 Phone #: 7-3081
Purchasing Programs ● Over $100,000,000 in purchases annually ● Bid Threshold: $75,000 ● Competitive Negotiations ● Contract Formation ● Purchasing Card Program ● Minority/Small Business Program ● Sales Tax Recovery ● State and University Term Contracts ● Shared Services Acquisitions ● Strategic Sourcing Initiatives/Consortium Purchasing
University Architect/Facilities • Mission Statement • To create and maintain a physical environment that is attractive, safe, and conducive to an • enriching academic experience; • To create a sense of place that will make Florida Atlantic University a memorable experience to • students, faculty, and all others who visit any of our campuses. Tom Donaudy, Vice President, is responsible for managing and directing programs related to the day-to-day well being and functionality of the physical aspects of the University. This includes engineering, plant operations, new facilities planning, space inventory requirements, master plan development, sustainability issues, and state art accumulation. Location: Campus Operations Building-69, Room 101 Phone #: 7-2663
● Master planning for all campuses ● Negotiations of Campus Development Agreements ● Conceptual design for potential projects ● Inter-local government interface ● Overall coordination and Q&A for departments ● Annual capital improvement program ● Art in public places ● A/E & Construction Management negotiations ● Archivist for university building construction documents ● Oversight of insurance for all state insurance policies for FAU facilities ● Review of insurance policies for all construction projects ● University wide risk assessment Functions of the University Architect/Facilities
Departments within University Architect/Facilities ●ENGINEERING & UTILITIES • Administration of building code permits (plans review & inspection) • Operation/maintenance of HVAC, high voltage electrical distribution systems, campus water, and sewer systems ●ENVIRONMENTAL HEALTH & SAFETY • Occupational health and safety • Emergency operations center/emergency planning and response ●FACILITIES PLANNING • Management of all major and minor construction projects (design through occupancy) • Selection, negotiations, and contracts (all annual continuing services) in addition to architect and construction management selection for major projects ●PHYSICAL PLANT • Maintenance of all building components, landscape & grounds maintenance including roadways, parking & athletic fields • Building housekeeping services ●SPACE UTILIZATION & ANALYSIS • Physical inventory of all campuses - development and maintenance of the space file database and floor plans • Coordination of five-year educational plant survey • Development and implementation of campus signage
2009-10 Operating budgetOverview July 1, 2009 Florida Atlantic University
2009-10 Operating Budget Funding Sources Educational & General ● General Revenue – consisting primarily of sales tax (73%) and corporate income tax (8%) collections, as well as license fees and other taxes and operating receipts. ● Education Enhancement Trust Fund - consisting of collections from the sale of state lottery tickets. At least 38% of total lottery collections are dedicated to the trust fund. ● Student Fee Trust Fund- consisting primarily of matriculation fees and tuition (out-of-state fees) paid by students, as well as application and late registration fees. Auxiliary Enterprises ● University business operations that are self-supporting through user fees, payments, and charges. These include food service, bookstore, parking, residence halls, and student health services. Grants & Contracts ● Funding from federal agencies, state agencies, foundations, and private sources that enables the University to conduct specific research projects or provide specific services.
2009-10 Operating Budget Funding Sources Athletics Local Fund ● Funding from student athletic fees as well as ticket sales to athletic events, corporate sales, game guarantees, and conference distributions. Student Government ● Funds from student activities and service fees to support student government operations and student activities such as clubs and organizations. Concessions ● Funds from concessions operations such as vending machines. Student Financial Aid ● Funding from student financial aid fees as well as financial aid support from all sources, such as federal financial aid awards.
2009-10 Operating Budget by Funding Sources Fund Type2009-10 Budget Educational and General $239,999,427 Student Financial Aid 119,369,923 Grants and Contracts 66,937,634 Auxiliary Enterprises 75,319,692 Student Activity 6,352,080 Athletics 12,698,375 Concession Fund 375,000 Total $521,052,131
