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Applying the Philosophy. A grab-bag of considerations Luther Tychonievich. Scheduling Matters. Down time Unscheduled meals Max 9 hour start-to-finish 15+ minute breaks every 1 or 2 presentations Low-pressure evenings Presentations should end early 1+ hour integration every day

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applying the philosophy

Applying the Philosophy

A grab-bag of considerations

Luther Tychonievich

scheduling matters
Scheduling Matters
  • Down time
    • Unscheduled meals
    • Max 9 hour start-to-finish
    • 15+ minute breaks every 1 or 2 presentations
    • Low-pressure evenings
  • Presentations should end early
  • 1+ hour integration every day
  • “Arrive” time gets everyone there on time
integration
Integration
  • Time to discuss freely
  • Regroup, brief summaries
  • Time to develop actionable ideas
  • Regroup, brief summaries
  • Discuss in small groups (2–4 people)
    • Topical groups not reliably good
slide4
Food
  • Continuous: water, hot drinks, fruit juice
  • Every break: snacks (sweet and not-sweet)
  • Before 1st talk of day: breakfast-like food
  • Lunches: anything, time for chat
    • Last day: with something to take on the road
  • Dinners: not too fancy, time for chat
making a schedule
Making a Schedule
  • Scheduling Handout:
    • Checklist
    • Example schedule
    • List of topics, with descriptions
      • Not exhaustive… but lots of things don’t work
  • Iteratively:
    • Sketch a schedule
    • Check with us
    • Ask presenters to commit
clerical matters
Clerical Matters
  • Rooms:
    • Go for collaboration if possible
    • …but work with what you have
    • Consider % screen visible, need for mics
    • Ease of egress mid-talk
clerical matters1
Clerical Matters
  • Computers
    • Wireless in rooms
    • Allow in presentations or not?
    • Access for final survey
  • Name badges, tent cards
    • Two-sided!
  • Accessibility, dietary restrictions, etc.
    • Ask participants before they arrive
warning
Warning!
  • Avoid too-full schedules
  • Avoid unproven messages
    • Do they know that it attracts girls?
  • Alice, Scratch, App Inventor, etc. bad
    • Takes long time to do well
    • Limited evidence of value
warning1
Warning!
  • Tours, Research, etc., mixed bag
    • Can’t predict how it will go over
  • Industry needs orientation if involved
    • (see handout)
  • Speakers need orientation
    • Attitude can kill an otherwise-good presentation
warning2
Warning!
  • Avoid overlap
  • Down time is precious
    • Over schedule? Cut presentation time, not breaks or integration time.