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Advice to Industry Panel – Contract Management Perspective Presented By: Janet Carlson April 25, 2005

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Advice to Industry Panel – Contract Management Perspective Presented By: Janet Carlson April 25, 2005. Advice to Industry Panel Contract Management Perspective. Basis for Award General Evaluation Considerations Preaward Survey Sample Proposal Checklists.

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slide1

Advice to Industry Panel – Contract Management Perspective

Presented By:

Janet Carlson

April 25, 2005

advice to industry panel contract management perspective
Advice to Industry PanelContract Management Perspective
  • Basis for Award
  • General Evaluation Considerations
  • Preaward Survey
  • Sample Proposal Checklists
advice to industry panel contract management perspective3
Advice to Industry PanelContract Management Perspective

Basis for Award

  • “Best value”, low price, or low price technically acceptable
  • Relative importance of factors and subfactors
  • FAR Part 12 – “Offer most advantageous to the Government based upon factors contained in the solicitation.”
  • Past performance
advice to industry panel contract management perspective4
Advice to Industry PanelContract Management Perspective

General Evaluation Considerations

  • Can the contractor execute?
  • Is the pricing too good to be true?
  • Has the contractor demonstrated they understand requirement?
  • Does the contractor understand our business?
  • Are there unique advantages to the approach?
advice to industry panel contract management perspective5
Advice to Industry PanelContract Management Perspective
  • Preaward Survey?
  • If you are new to Government contracting
  • Non-commercial applications
advice to industry panel contract management perspective6
Advice to Industry PanelContract Management Perspective

Sample Review Items

  • Provide information on price agreements reached between the Government and the contractor, as necessary
  • Determine contractor responsiveness to the work order, contract modification, etc., and the adequacy of the information submitted
  • Notify contractor of noted proposal inadequacies and coordinate corrective action through the PCO
advice to industry panel contract management perspective7
Advice to Industry PanelContract Management Perspective

Sample Checklist – General:

  • If actual costs have been incurred, if so, request a report from the contractor’s accounting system, showing actual costs incurred
  • Obtain information from the “Contractor Organization and Systems” page of the most recent audit report to determine if there are any outstanding issues that could impact this proposal
  • Request DCAA verification for current rates and factors if the overall cost is significant
advice to industry panel contract management perspective8
Advice to Industry PanelContract Management Perspective

Sample Checklist - Direct Labor:

  • A description of the basis of the direct labor rates
  • The most recent category averages and the method used to categorize
  • A matrix of category average rates to RFP rates if RFP categories were proposed
  • Most recent payroll register
  • U.S. Department of Labor Wage determination sheets, Survey Data, if applicable. GSA-approved schedule rates and the basis for their applicability to this contract
  • Letters of Employment, if applicable
  • Support for the proposed escalation factor (basis, application, etc.)
  • The basis of the labor hours
  • Uncompensated time factors proposed and the history to support these factors
advice to industry panel contract management perspective9
Advice to Industry PanelContract Management Perspective

Sample Checklist - Indirect Rates:

  • The basis for the proposed indirect rates (G&A)
  • Budget showing both the pools and the bases by cost element for each indirect rate for the entire period of performance
  • Year-to-date actual for all of the indirect rates showing all pool and base items
  • Prior year actual and an explanation for any changes
  • An explanation for any changes in rate/pool/base structure since the end of the last fiscal year
advice to industry panel contract management perspective10
Advice to Industry PanelContract Management Perspective

Sample Checklist -

Material Costs:

  • A list of all material items showing part number, quantity, and unit price and extended value
  • Support for the proposed costs (written quotes, catalog price, verbal quotes, negotiated prices or engineering estimates, etc.)

Subcontract Costs:

  • A copy of the cost and/or price analysis of proposed subcontracts, if performed
advice to industry panel contract management perspective11
Advice to Industry PanelContract Management Perspective

Sample Checklist - Other Direct Costs (ODCs):

  • The basis for the proposed ODCs
  • All documentation for the proposed costs of hardware line item costs quantity and cost (written quotes, catalog price, verbal quotes, negotiated prices or engineering estimates, etc.)