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Criminal Background Checks. Workshop for implementation of the policy: No: S-14.5 Dated: March 10, 2008. Vice Chancellors. Approve list of institution-exempted positions Appoint those authorized to submit checks and receive results Appoint consulting review group

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Presentation Transcript
criminal background checks

Criminal Background Checks

Workshop for implementation

of the policy: No: S-14.5

Dated: March 10, 2008

vice chancellors

Vice Chancellors

Approve list of institution-exempted positions

Appoint those authorized to submit checks and receive results

Appoint consulting review group

Maintain list of designees

Make ultimate decisions

Maintain confidentiality

Report annually to Human Resources

deans department heads

Deans/Department Heads

Develop list of exceptions

Appoint those authorized to submit checks and receive results for student workers

Maintain student worker records for 7 years

Form review group for consultation regarding student worker results

Make ultimate decisions regarding student workers

personnel representatives

Personnel Representatives

Post disclaimer in all ads “Employment will require a criminal background check.”

Inform finalist(s) and provide forms

Receive finalist(s) forms and submit to UWPD

Receive reports from UWPD

Inform appointing authority or VC/Dean/Dept Head

Forward non-student worker reports to UWHRD

Retain student reports for 7 years

uc and academic senate

UC and Academic Senate

Nominate two to serve on review groups

Tenured

Indefinite

department of human resources

Department of Human Resources

Coordinate implementation

Provide workshops and orientations

Retain non-student worker background reports for 7 years

Enter CBC completion into IADS and monitor for non-student workers

Maintain lists of exempt positions

Receive, compile, and maintain division annual reports

uw police department

UW Police Department

Receive and conduct criminal background checks

Submit out-of-state checks to HireRight

Notify Personnel Representatives of results

Submit student worker documentation to requesting department

Submit non-student worker documentation to UWHRD

slide8

FAQs

When do we notify applicants and finalists about the requirement?

Can a contingent hire be made?

What criteria is used to decide about a hire if a record is discovered?

Who pays for background checks?

What happens if a candidate is not selected based on the check?

negative results

Negative results

Provide results to the candidate

Give 3 working days to challenge

Give 5 days to resolve

Allow time extensions at UWM discretion