Presentation Transcript

1. eAYSO for Regional Treasurers National eAYSO Commission 2014 AYSO Expo
2. What are we going to learn? Region Invoices Region Statements & Reports Processing Dropped Players Accepting Credit Card Payments from Parents Payment Settings Account Information 2 2

3. Region Invoices

4. Treasurer Access 4
5. Default is All. …Change to current year to pay invoices. 4 Types of Invoices All Unpaid Invoices will default to Pay. Type will be Paid, Unpaid, Credit or Pending. Region Invoices Note New Player Fee is $17.50 5
6. Click to create Remittance Advice.
7. Click to Print or Save. Region Invoices Joe Treasurer Region Treasurer - Region 36 123 Any Street San Mateo, CA 94401 7
8. Note mailing address for payments to the National Office’s Lockbox. Remittance Advice is created. Send with check to the AYSO Lockbox. Region Invoices Joe Treasurer Region Treasurer - Region 36 123 Any Street San Mateo, CA 94401 8

9. Region Statements and Reports

10. Be sure to select the Fiscal Year for which you wish to view statements. National Office A/R Stmts, Bank Stmts, NAP Sum and Violation reports and Budgets are scanned and available on eAYSO. Click on link to expand for a detail view. Region Statements & Reports 10
11. Region Statements & Reports
12. Processing Dropped Players
13. Select ‘Awaiting Request’ to see Players available for National Fees Credit. Processing Dropped Players Dropped player credit requirement: Player has not participated in practice or played in a game. 13
14. Check only players meeting qualification for a credit of the National fees paid. If player doesn’t meet refund criteria simply mark as Drop/No Credit. Once boxes have been checked …Click on ‘Submit’ to continue to Credit Claim form. Processing Dropped Players 14
15. Green is good! However you must print the form and the RC must sign. Click so the form can be printed for RC signature and mailing to National. Processing Dropped Players 15
16. RC mustsign this request. No other regional signature is accepted. Then mail to National Office-Finance. Processing Dropped Players 16
17. What happens if I can’t print or forget to print the NCFR (National Credit Fee Request)?...Not to Worry. Copies are right here. Processing Dropped Players 17 17
18. Accepting Credit Card Payments from Parents
19. Plan ahead 4-6 weeks to enable credit card payments for Region. Accepting Credit card payments Offering the credit card payment option for parents when they complete the player application is an optional feature for Regions If a Region wants to setup this option contact the AYSO National Office Finance Department for setup details. 19
20. If your Region allows Credit Cards…Parents will see an ‘active’ link. Otherwise link is inactive. How will Parent will know if Region Allows Payment by Credit Card?? 20
21. Payment settings Important Region payment settings on the following screen ONLY apply if your Region uses online payment with credit cards 21
22. Select Current Program. Enter start & end dates of discount. Enter Early Reg Discount amount (if any). Enter start & end dates. Enter discounts for additional children. Enter other (optional) fees & amounts. Click Update. Payment settings 22
23. Update Region Account Settings
24. Complete this information. Account information 24
25. Account information 25
26. Enter authorized signers names. Update when finished. Account information 26
27. eAYSO Help Online Help Function
28. eAYSOHelp Use the tools on HELP: - Excellent Tips - User Guides - Webinars
29. Contact information Questions or comments about eAYSO: eaysosupport@ayso.orgOR call (866) 588-2976 29 29
30. Thank you 30 30