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DOCUMENDATION. A Part of Management Cycle which Constitutes: 1. Situation analysis 2. Planning and design 3. Implementation and monitoring 4. Evaluation. Stage 1: Situation Analysis. Involves Steps: 1 . Collecting facts & figures 2. Stakeholder analysis 3. Problem analysis
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DOCUMENDATION A Part of Management Cycle which Constitutes: 1. Situation analysis 2. Planning and design 3. Implementation and monitoring 4. Evaluation
Stage 1: Situation Analysis Involves Steps: 1. Collecting facts & figures 2. Stakeholder analysis 3. Problem analysis 4. Objectives analysis 5. Resource analysis
Stage 2: PLANNING & DESIGN • Plan together with key stakeholders • Set priorities • Prepare a programme plan • Determine the goal • Define outcomes • Determine activities • Set indicators • Determine sources of verification • Consider assumptions to be made • Decide what resources needed • Prepare a budget
Stage 3: Implementation & monitoring • Develop detailed workplans • Mobilize and manage resources • Carry out planned activities • Monitoring – steps involved • Setting indicators • Deciding how to collect information • Collecting and recording information • Analysing information • Reporting and sharing information • Managing information
Stage 4: Components Evaluation • Relevance: meeting needs of people • Efficiency: Use of resources • Effectiveness: achieving outcomes • Impact: Achieving wider goal; Changing lives of people: change in community attitudes and behaviour • Sustainability: Continuity of Programme when support withdrawn
COLLECTING INFORMATION • Who can provide the information • How information can be collected • When information to be collected • Data collection methods • Questionnaires, Individual Assessment • Surveys, Documentation review • Record review, Interviews • Observation, Focus Groups • Analyse information & conclusions • Share findings and take action
Reporting Formats • Door to door survey form • Initial assessment form • Daily diary of Field Worker • Case file for each individual • Weekly tour program • Log-book of Functionaries
Reporting Formats • Case completion report • Monthly financial performance report • Monthly physical performance report • Individual case files • Weekly review meetings
Weekly Review Meetings a. Need for such meetings b. Agenda for such meetings - Review of performance of last week - Discussion on every case - Planning for the next week - Finalization of weekly tour program - Finalization of any major activities - Discussion with Officials
Weekly Review Meetings • c. Maintaining minutes of meetings • Finalization of travel vouchers, • Approving expenditure vouchers • Reviewing monthly reports • Payments of honorarium • Discussion on Micro Credit • Review of achievement of Targets • Revision of Target • Sharing successful case studies • Experience Sharing
Weekly Review Meetings • c. Maintaining minutes of meetings • Finalization of travel vouchers, • Approving expenditure vouchers • Reviewing monthly reports • Payments of honorarium • Discussion on Micro Credit • Review of achievement of Targets • Revision of Target • Sharing successful case studies • Experience Sharing
Door-to-Door Survey S .N. Village Name & Address Sex Age Name of Head of Family Nature of problem: Visual Movement Hearing Mental or Psychiatric Learning or Other
Base-line Date S.N. No. on screening list Name Address Sex Age Age of onset of Disability Nature of Disability Extent of Disability Cause of Disability Treatment availed Present Status Nature of Referral
