Children and Families Senior Officers’, Chairs and Vice Chairs of Governing Body meeting

1. Children and Families Senior Officers’, Chairs and Vice Chairs of Governing Body meeting Wednesday 9 October 2013

2. 2013 provisional outcomes • Early Years Foundation Stage - % achieving a good level of development (no comparison with 2012) • MK: 49 • National: 52 • Key Stage 1 – % achieving level 2b+ (2012 in brackets) • Reading • MK: 82.5 (78.5) • National: 79 (76) • Writing • MK: 69.1 (64.9) • National: 67 (64) • Maths • MK: 80.8 (77.3) • National: 78 (76)

3. 2013 provisional outcomes • Achievement in reading test, writing TA and mathematics test in key stage 2

4. 2013 provisional outcomes • Achievement in reading test, writing TA and mathematics test in key stage 2; comparison with statistical neighbours

5. 2013 provisional outcomes • Achievement in reading test, writing TA and mathematics test in key stage 2; comparison with all SE authorities

6. 2013 provisional outcomes

7. Pay & Reward Chairs’ and Vice Chairs’ meeting with Senior Officers October 2013

8. Agenda Package for consultation Implications Timetable Commitment needed Next steps 8

9. Context School support roles included More than 50% of staff in schools Consistent application of JE schemes Majority of roles evaluated Matching undertaken Moderation continues 9

10. Package Proposed new Single Status agreement Pay structure Issues re implementation Incremental progression - October 2015 Changes to key terms and conditions 10

11. Pay structure Issues in current structure Width of grades Overlapping grades New structure: 3 or 4 spinal column points per grade No overlap Monetary span per grade reduced 11

12. Pay structure 12

13. Personal outcomes Three possible outcomes Posts can be… Green circled White circled Red circled Total points put post into Grade E

14. Three potential outcomes Current pay is £23,188… RED CIRCLE New pay £21,734 Current pay is £23,188… RED CIRCLE New pay £21,734 Current pay is £20,750… WHITE CIRCLE New pay £21,067 Current pay is £20,750… WHITE CIRCLE New pay £21,067 Current pay is £18,638… GREEN CIRCLE New pay £19,817

15. Pay outcomes 15

16. Impact on support staff in schools Pay model gives increase of 4.4% in 2014/15 3.3% of increase due to new structure 1.1% due to role matching Small change to salary levels for some large staff groups Little impact of allowances (£9k per annum) Cost impact at maximum after 3 years, but actual impact will depend on staff turn-over in future years Impact differs between schools 16

17. Pay Protection Pay protection is a one off cost. Protection is for a period of 6 months from date of implementation. Current proposed implementation date is 1st April 2014 Protection known as ‘Bucks Pay’ will cease on implementation 17

18. Matching Review Individual meetings with Heads to share outcomes Headteachers verifying matches made Must reflect role undertaken at time of verification If significantly different from standard role, revised role profile needed More than one role = more than one role profile 18

19. Headteacher Responsibility Matching decisions – be confident Deliver key messages Be 1st point of contact for questions Provide information Consistent application from implementation to minimise future equal pay risk Strengthen communications to ensure data accuracy 19

20. Key Dates October - Staff Briefings October 2013 - Response from TUs October/November - Verification of information November - Detailed info to staff December - Ballot of union members December/January - Training for Appeal Panel members January 2014 - Outcome of ballot January/February - Decision re final package February onwards - Appeals process April 2014 - Proposed implementation 20

21. Don’t Forget Council Intranet: HR home page / Pay Review Joint proposal - consultation documents Background and context Proposed pay structure On implementation Incremental progression Terms and conditions / enhancements to pay Appeals process Frequently Asked Questions (FAQs) Timeline Pay Review Inbox - pay.review@milton-keynes.gov.uk http://www.milton-keynes.gov.uk/schools-and-lifelong-learning/pay-negotiation-update 21

22. Restructuring - Music Service October 2013

23. The challenge… • Milton Keynes Council has a cumulative budget gap of £45.1M by 2016/17 • One of the agreed areas of saving is the music service and adult education • In total the savings amount to the withdrawal of £665K • Savings are staged: £277K in 2013/14, £288K in 2014/15 and £100K in 2015/16 • Many other areas have had to take taken similar action • Milton Keynes Council remains committed to both music and adult education

24. Meeting the challenge… • Integration of music and adult education • Reduce management and administrative costs • Make savings on facilities, supplies and services • New staffing models • Reduce the number of permanent employees – smaller core team • Greater use of self employed tutors • Greater income generation • Fees – full cost recovery • Maximising external grant income • Additional financial viable services and activities

25. Current activity • A 45 day staff consultation process started on 26 September. 115 staff have been issued with an ‘at risk letter’ • Questions and comments during this period are welcome and can be shared with David Rose on david.rose2@milton-keynes.gov.uk • Final business case likely to be approved in November with the slotting in and appointment processes completed by the end of December. • Notice periods will run until March with a target implementation date for the new staffing model in April. It would be helpful for schools to consider now what they want (if anything) from the music service going forward - for example are there new or changed service offers that would be welcomed.

26. Admissions October 2013

27. Admissions Progress made to establish new Sufficiency and Access team In the context of… Continuing application pressure • 116 in year primary applications received in August • 206 in year primary applications received in September • Just under 600 calls last week Regulatory change • Duty to operate co-ordinated in-year admissions ceased in September • Introduction of new arrangements required

28. Regulatory change Group A Where the LA is the admissions authority and has a co-ordinated admissions scheme in place Group B Where the school is the admissions authority and chooses to co-ordinate with the LA Group C Where the school (17) is the admissions authority and chooses not to co-ordinate with the LA In Year Place Required Parent contacts LA –school place availability information provided If parent only or also wants to apply for place in Group C school then the LA refers parent to school Parent contacts school direct Parent completes the LA In Year Application Form (up to three preferences can be made) Parent completes the specific school In Year Application Form LA processes application in line with the Milton Keynes Council admissions policy LA liaises with school and requests application processed in line with their admissions policy School processes application in line with their admissions policy Schools inform the LA of the outcome of the application Local application processing target time of within 15 school days If more than one school preference can be met the LA will process these and offer the highest stated preference LA informs parent of outcome of application(s) and right of appeal School informs parent of outcome of application and right of appeal Fortnightly update on number on roll provided to LA Fortnightly update on number on roll provided to LA Fortnightly update on number on roll provided to LA

29. Admissions In order to enable the system to work and for us to remain compliant with the Admissions Code we need: (2.21) There is no requirement for local authorities to co-ordinate in-year applications for the offer year 2013/14 and all subsequent years, but they must provide in the composite prospectus how in-year applications can be made and will be dealt with. Local authorities must, on request, provide information to a parent about the places still available in all schools within its area, and a suitable form for parents to complete when applying for a place for their child at any school for which they are not the admission authority. Any parent can apply for a place for their child at any time to any school outside the normal admissions round. (2.22) Own admission authority schools must, on receipt of an in-year application, notify the local authority of both the application and its outcome, to allow the local authority to keep up to date figures on the availability of places in the area. The admission authority must also inform parents of their right to appeal against the refusal of a place. • Schools to provide us with regular updates on vacancies. A fortnightly email is being sent prompting the completion of a web form. • Schools to ensure they are operating in line with their own admissions arrangements, or those of Milton Keynes Council for Community and Voluntary Controlled schools.