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PERFORMER Project Coordination. Summary of project coordination & project management structure. PERFORMER Project Coordination. PERFORMER Project Coordination. The project is structured in 6 Work Packages with one additional Work Package dedicated to overall project management, as below:.

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PERFORMER Project Coordination

Summary of project coordination & project management structure


PERFORMER Project Coordination

The project is structured in 6 Work Packages with one additional Work Package dedicated to overall project management, as below:


PERFORMER Project Coordination

  • Project Handbook currently being drafted.
  • Jointly written by UPL & CSTB
  • Completed by end of Month 2
  • Detailed guidelines on Project Coordination
  • Read it!

Project Steering Committee

  • Highest level of management in the project
  • Includes representatives of all project partners
  • Overall responsibility for addressing technical, financial, administrative & collaborative aspects of the project. The PSC, in particular:
    • Defines strategy for conducting the project according to terms of the contract;
    • Monitors project progress, identifies corrective actions & authorises appropriate work plan amendments;
    • Reviews policy & strategy for dissemination & publicity of the project;
    • Reviews policy on Intellectual Property Rights & knowledge foreground & sharing;
    • Assesses the impact of any changes to the contract suggested by the European Commission & respond accordingly;
    • Resolves any conflict that may appear amongst the project partners;
    • Oversees & reviews the Project Co-ordinator’s administration arrangements
    • Agrees on the management of the knowledge generated during the project.

Project Steering Committee

  • PSC will meet normally twice yearly
  • PSC chaired by Project Coordinator, UPL
  • It will be made up key named representatives from each project partner with decision making powers for their organisation
    • All partners need to nominate a PSC representative as soon as possible
  • PSC role is advisory, holds decision making role if there is disagreement on the Project Technical Committee
    • PSC decisions are made by majority voting
    • Only one vote per partner organisation
    • Casting vote by Project Coordinator if required

PERFORMER Project Funding

  • Partners are only funded for tasks carried out in accordance with the Consortium Plan
  • Partners are solely responsible for justifying their costs
    • If you spend less than your allocation this is all you can claim
    • If you spend more than your allocation you cannot claim more
  • Payments
    • One pre-financing payment made once GA comes into force
    • 2 interim payments after each reporting period after approval of periodic reports & only for justified eligible costs
    • Final payment at end of project after approval of final reports. Consists of difference between calculated EU contribution & amounts previously paid
  • A party leaving the Consortium shall refund all contributions except for any contribution accepted by the EC.
  • Defaulting parties may be responsible for additional costs to others

PERFORMER Project Communication

  • Electronic communication is encouraged to save time & cost
    • Email, Skype, Webex & video conference
  • PERFORMER email lists
    • performer@saxifrage.saclay.cea.frcontains all project members, maintained by CEA so if contacts change inform CEA.
    • When replying to emails, only reply to the relevant individuals to minimise emails to other partners.
    • SIG Mailing list maintained by Technical Coordinator, CSTB
  • Email etiquette
    • Include “PERFORMER” at beginning of email title
    • Include WP title & date if action required
    • Limit email to one topic. If not practical include clear topic headings & list of topics at beginning of email
    • Speak to each other if issues are complex or need discussion, then confirm understanding by email.

PERFORMER Project Communication

  • 4 workshops are planned towards the end of the project (dates tbc);
    • Workshop 1: GDF/CSTB in Paris, France;
    • Workshop 2: Dragados/EUROCONSULT in Madrid, Spain;
    • Workshop 3: BRE/CU in Cardiff.
    • Workshop 4: ASM in Warsaw
  • Other activities during the project include;
  • ~4 project presentations per year at national & international events
  • Exhibition of project at one major international event each year.
  • ~12 contributions to scientific journals & technical magazines from all partners based on work in the project.
  • Internal WP workshops organised as & when required by WP participants;
  • Joint workshops with projects funded under the same Call (FP7-2013-NMP-ENV-EeB) and objective as PERFORMER and/or with members of the SIG;
  • (European) Public workshops;
  • National workshops;
performer ko meeting


Technical Coordination

Marc Bourdeau

Splendid Hotel, Nice, 12th September 2013

technical coordination technical committee tc
Technical Coordination & Technical Committee (TC)
  • TC composition
    • Chairman (Marc Bourdeau, CSTB, Technical Coordinator)
    • Project Coordinator (Helen Threlfall, UPL)
    • Members (all other WP leaders: CSTB/WP1, CEA/WP2, ECG/WP3, CCC/WP4, BRE/WP5, DRA/WP6) – Partners will have to appoint individuals as their representatives
  • Key roles of TC
    • Follow the technical progress
    • Manage interactions between Work Packages
    • Take technical decisions &, if necessary, propose adjustments to the technical content
    • Monitor compliance by the project partners in their technical obligations
    • Handle conflict resolutions of technical nature
    • Propose & select internal & external reviewers (SIG), & submit technical deliverables for review
  • Arrangement & frequency of TC meetings
    • Bi-monthly technical meetings through video or teleconferencing
    • Every month during the first 6 months
technical coordination special interest group
Technical Coordination: Special Interest Group
  • Special Interest Group (SIG) formed at the start of the project
  • Support the participation of key stakeholders in workshops, conferences and other activities.
  • Reports to Project Technical
  • Perform peer-review of project deliverables. The SIG will include:
    • Building Owners and Facility Managers;
    • Contractors and ESCOs that manage building energy performance
    • Industrial partners integrating energy systems, ICT and controls
    • End users associations and public bodies
  • SIG to follow strategy & innovation development of the project
  • Members will potentially be early-bird customers for PERFORMER outcomes
  • Help disseminate results to other stakeholders & increase project impact & exploitation.
technical coordination special interest group1
Technical Coordination: Special Interest Group

Organisations that have already confirmed or indicated interest in becoming SIG members are detailed below