Surveyors Conference Project Update for the Right of Way Data Management System (RWDMS) as of March 2007 “Getting the right information, to the right people, at the right time, to obtain the right decision.”
Right of Way Data Management System (RWDMS)
as of March 2007
What we are doing is creating a technical platform that will bring us closer to this goal.
It’s About Asset Management
Generally responsible for the Acquisition of Real Property for projects
Also manages and disposes of property excess to the needs of ODOT
ODOT Right of Way
This will be accomplished through:
“Backfile” - Deliver historical backfile information, technical infrastructure, and initial business process proof of concept.
The next project will be:
“Going Forward” - Deliver statewide R/W business automation process electronically collect, store, manage, and retrieve relevant documents and data.
** The project will ensure that the business process and technology developed is integrated at the enterprise level to the degree possible.Executive Summary
128,000 Real Estate Files
17,000 R/W Maps
35,000 General Files
13,000 sets of Final Contract Plans
The paper files and maps are used to gather varying pieces of related property information.Business Scope
Cathy Nelson – Chief Engineer & Tech Services Manager
Project champion with executive management
Dee Jones – State Right of Way Manager
Provides the vision and leadership for project
Business Project Mgr:
Mike Kirby – Right of Way Program Manager
Oversight and Guidance on project effortProject Management
RWDMS Backfile Project Timeline and Approach
“Going Forward” Phase Begins
Plan how to
Build the system
The initial focus of RWDMS is to capture historical (backfile) information (data & documents) about ODOT real estate so that Right of Way (R/W) management can easily and accurately assess how much property ODOT owns and how much excess property is available for sale or lease, then make the information available by;
Launching FileNet with Search Capability
Providing Basic GIS Functionality
Using an automated workflow with eForms and BPM.Project Scope Overview
RWDMS will scan all relevant documents; capture data and populate a database with information about each property enabling us to search those documents and report information about that property.
Documents and data will be integrated with the FileNet document management system. This enables ODOT to streamline and facilitate searches for information and documents and lays the groundwork for automated workflow, eForms and records management.Project Scope Overview
Analyze and document R/W ‘ To-Be’ business processes.
Document and build new R/W Data Models and database.
Automate and integrate additional business process workflows.
Architect necessary enterprise relationships between R/W and other ODOT internal and external business areas.
Architect, and deliver priority enhanced GIS functions.Project Scope Overview
Purchased and installed
(development, test and production environment)
All software and 10 servers
Full FileNet Suite of tools includes;
P8 Document Management Foundation
Business Process Management (Workflow automation)
eForms (online forms)
Records Manager (records retention tool)
Records Crawler (automated file and data upload tool)Project Progress