Welcome to Contract and Payment Express Multiple Bank Accounts Training Overview for Business Payees Brought to you by the Office of Financial Management
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Who is this training for? • Business Payees who have previously registered and signed up for Direct Deposit (EFT) on Contract and Payment Express. • Business Payees who would like to add additional bank accounts to their existing Registration details. • Currently registered Business Payees who want to learn more about the new Multiple Bank Accounts (EFT) functionality in Contract and Payment Express. If you have not previously registered, please access the Pre-Registration Overview Training for Business Payees
What is Multiple EFT? • Multiple EFT enables vendors to have more than one bank account that can receive EFT payments from the State of Michigan • Using Multiple EFT functionality, a vendor can associate/disassociate (i.e. attach or detach) a bank account to an existing business mailing address • One address can be associated with only one bank account • One bank account can be associated with multiple addresses
What is needed to Add Multiple Bank Accounts? • User Id • Password • Account Type (Savings or Checking) • Account Indicator (Consumer or Commercial) • Financial Institution Routing No • Financial Institution Account No
What Types of Changes or Inquiries Can I Make to My Vendor Registration? • View EFT Payment Details • Add/Delete Business Addresses • Inactivate Your Registration or Bank Account • Submit your W9 • Update Registration Details • Update Existing Bank Account Information • Add Additional Bank Accounts • Activate Existing Bank Accounts • Associate/Disassociate Bank Accounts to Mailing Addresses You Can... New New New
Let’s Get Started • Click Go to C&PExpress
C&PE Home Screen • Click Login Button • Enter User ID and Password
View Payments Screen TIP–CLICK ON FAQ FOR FREQUENTLY ASKED QUESTIONS OR KEYWORDS FOR DEFINITIONS OF TERMS USED Payment Details, if any, would be listed here • Click View Registration Details
View Registration Details Screen View Registration Details is a master screen that provides a review of your existing registration data. It also provides links to locations where you can make changes to your account.
The View Registration Details Screen has 3 sections that must be scrolled to access. Registration Details Section Direct Deposit Details Section Address(es) Section
E00 Mailcode When you access your View Registration Details screen, you will notice that an E00 Mail code appears listed as one of your business addresses. The E00Mail code was the address where you previously indicated a warrant should be mailed if the EFT payment did not process properly. The E00 Mail code has been changed to work like any other mail code and will be attached to the existing bank account (Acct Seq No 001) you previously established. You can now continue to use the E00 Mail code for Direct Deposit/EFT payments of your existing bank account or associate it with a new bank account.
SCENARIO ONE: Adding a Bank Account Vendor Business Payee Corporation is currently registered with two business mailing addresses and one EFT/Direct Deposit bank account. The E00 mail code will also be listed as a third business mailing address. All three addresses will initially be associated to the original EFT/Direct Deposit account (Acct Seq No 1). Now… Business Payee Corporation wants to take advantage of the new Multiple EFT functionality by adding a 2nd bank account and associating it to Address # 3 (Mail Code 002) for EFT payment. Begin on the View Registration Details screen.
Note: Bank Acct Seq No 001 Details Once you arrive at the View Registration Details Screen, note the existing Direct Deposit payee related information. (Based on Business Payee Corporation Scenario 1) Note: All three addresses are associated with Bank Acct Seq No 001 Note: Address # 1 is Mail code # E00 Note: Address # 2 is Mail code # 000/001 Note: Address # 3 is Mail code # 002
Note: You have now arrived at the Add Direct Deposit Details screen where you can establish Bank Acct Seq No 002 Note: The Payee number and Payee name should appear
Scrolling down the screen: • Select Account type • Select Account indicator • Enter and Confirm Routing number • Enter and Confirm Account number
FILL OUT THE PAYMENT DETAILS SECTION IF NEEDED Scrolling further down the screen: NOTE: PAYMENT DETAIL FROM YOUR BANK IS GENERALLY ONLY REQUIRED BY LARGE BUSINESSES. USUALLY, PAYMENT DETAIL ON THE C&PE WEBSITE IS SUFFICIENT NOTE: WHEN YOU ADD A NEW BANK ACCOUNT, YOU MUST SELECT AN ADDRESS FROM THIS SECTION TO ASSOCIATE WITH IT • CHECK THE BOX TO SIGNIFY THE ADDRESS YOU WISH TO ASSOCIATE TO THE ABOVE EFT ACCT SEQ NO 002 • Click Submit
CLICK THE PRINTER ICON TO PRINT THE AUTHORIZATION NEXT, YOU MUST SUBMIT THE AUTHORIZATION ELECTRONICALLY Note: Click Update Direct Deposit Information if you wish to change or correct your Direct Deposit details • AFTER READING, CHECK THE BOX TO AGREE TO THE TERMS AND CONDITIONS • CLICK SUBMIT AND RETURN TO THE VIEW REGISTRATION DETAILS SCREEN
Note: Bank Acct Seq No 002 has been added to the Direct Deposit Details with a status of “Ready to Prenote” YOU CAN NOW REVIEW YOUR CHANGES Note: Address # 3 (Mail Code 002) is now associated to Bank Acct Seq No 002
Remember... to allow 10 business days to process the Direct Deposit Authorization The account status will then change to “Ready for EFT or Active” For more on Bank Account Statuses see Keywords
SCENARIO TWO: Changing an Existing Address/Bank Account Association A few days have passed and Business Payee Corporation wants to associate business Address #2 (Mail Code 000/001) to Bank Acct Seq No 002. Begin at the View Registration Details Screen.
Note: Address #2 (Mail Code 000/001) is currently associated to Bank Acct Seq No 001 • Next, Click Change Direct Deposit Account Association
You have arrived at the bottom of the Update an Address screen for Address #2 (Mail Code 000/001). This is where you can change your Address/Bank Account Seq No association. • Next, Clickthe radio buttonfor Account Seq No 002 in the Select column • CLICK SUBMIT AND RETURN TO THE VIEW REGISTRATION DETAILS SCREEN
YOU CAN NOW REVIEW THE CHANGES Note: Address # 2 (Mail Code 000/001) is now associated to Bank Acct Seq No 002
FYI: You may have noticed… the Routing Number and Account Number are partially masked. For security reasons, only the last four digits will be shown – unless you are in edit mode
Inactivating/Activating Bank Accounts • If you wish to inactivate a bank account, you must select “Inactivate” on the Direct Deposit Details section of the View Registration Details screen. • “Inactivate\Activate” is a toggle switch that allows you to change your bank account activation. • You can reactivate a bank account after it has been “Inactivated”.
For Greater Efficiency in the Payables Process It is recommended that submitted invoices indicate the desired State of Michigan MAIL CODE NUMBER The Mail Code Number infers the correct bank account and represents the address where you want your payment mailed if paid by paper check (If a Mail code number is not provided, the payment may be delayed. The Mail code number could be handwritten on the invoice if necessary) Location of Mail code #
Remember... Contract and Payment Express enables you to self manage your account. Payees should take a proactive approach in updating their business addresses, bank accounts and other pertinent information. You can access your account and update your information 24 hours a day. You must have your User Id and Password to access C&PE.
When you are ready to leave Contract & Payment Express, remember to log out via the link at the top of the screen
Congratulations! You have completed the Contract and Payment Express Multiple Bank Accounts Training Overview If you are ready to take advantage of the new Multiple EFT options in Contract and Payment Express… Click on:
Questions? Please contact the Office of Financial Management Help Desk at (517) 373-4111 or (888) 734-9749 We hope this training tutorial has been a positive and meaningful experience. Thank you.