Electronic Travel Log Training. North Carolina Department of Administration Division of Motor Fleet Management. Designed for Flexibility. Agency defined authorization level End User (Vehicle assignee) Cost Center Division Department Agency Retains Control of who can access information.
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North Carolina Department of Administration
Motor Fleet Management
The white tab is the information being displayed. To toggle between Unreported and reported simply click on the words.
Unreported - displays all mileage logs that have not been reported for the vehicles.
Reported - displays all mileage logs that have been updated for this billing period.
If more than one vehicle is assigned to an agency then you can view information by vehicle number or driver name.
Only 10 vehicles will be displayed at a time.
You can change the order by clicking on the top row. Click Driver Name to sort by Driver Last name and first name.
To update only the ending mileage and days out of service for a single vehicle, click the icon in the select column.
If the miles driven is more than 7,000 in any one month, an error message will be displayed. If this amount is correct, click the update key
The new system will verify Days out of service entered against the number of days kept by Motor Fleet. Call Motor Fleet if you receive an error message and you do not agree with the days out of service .
Once the information is accepted it will move to the reported tab.
To view submitted logs, Click the reported tab. These are modified the same way the unreported logs were. The logs can be modified until the 21st day of the month when the billing is run.
If you are an agency administrator, you may use the edit button to update mileage and the company and fund/center
If your agency is an NCAS agency, the company/fund/center must be a valid NCAS company/fund/center.
Click Create Report
The document is an Adobe Acrobat pdf document
Click Open to open and view/print the document or Save to save it to your computer.
Click the X to close the screen and return to the Agency Mileage Reports