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We Cut 10 Percent Last Year - How To Deal With No Good Deed Goes Unpunished . Texas Association of School Business Officials September 22, 2010. Doing More with Less . Student Demographics State-wide Increasing enrollment Low income students English not primary language Increasing costs

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we cut 10 percent last year how to deal with no good deed goes unpunished
We Cut 10 Percent Last Year - How To Deal With No Good Deed Goes Unpunished ....

Texas Association of School Business Officials

September 22, 2010

doing more with less
Doing More with Less
  • Student Demographics State-wide
    • Increasing enrollment
    • Low income students
    • English not primary language
  • Increasing costs
    • Inflation
    • Utility costs
    • Property insurance
    • Health insurance

More ISDs struggling to adopt balanced budgets

other challenges
Other Challenges
  • Mandates
    • State law
      • Texas administrative code
    • Federal requirements
    • Inconsistent standards
  • Our members have crossed over from all types of business sectors and governmental arenas
    • Consensus – Public education administration is the most complex

Complexities increasing yearly

other challenges con t
Other Challenges Con’t….
  • Annual growth in student enrollment on average

82,000

          • Based on average annual growth for five years
other challenges con t7
Other Challenges Con’t….

Chart shows four-year percent student enrollment change all ISDs through school year 2008-2009

52% ISDs increasing enrollment over five school years

other challenges con t8
Other Challenges Con’t….

Fiscal year 2010

Deficit budgets 50% of ISDs

($ 804.6 M)

other challenges con t9
Other Challenges Con’t….

100 Largest Enrollment School DistrictsTarget Revenue Per WADA School Year 2008-2009

WADA – Weighted Average Daily Attendance

perception high administrative costs
Perception - High Administrative Costs
  • Perception - Most costs outside of teacher classroom are administrative
  • Fact - Very small portion of education budget is allocated to district and campus administration
    • Central 3.1%
    • Campus 5.6%
  • New mandates are layered every year onto historical mandates
  • Administrative costs relatively flat year-over-year as percent of total budget
perception high administrative costs con t
Perception - High Administrative Costs Con’t….

Perception – Elimination of all funds for administration would free up resources for instruction

Fact - Elimination of all budgetary allocations for central administration would not have a significant financial impact and would not eliminate the administrative requirements. Someone must do the work.

Noncompliance with regulatory mandates results in financial penalties.

perception high administrative costs con t12
Perception - High Administrative CostsCon’t….

Perception – Increasing portion of education budget is consumed year-over-year by administration

Fact – Administrative costs show only a small change year-over-year as percent of total budget and have declined since 2003

resources
Resources
  • What is TASBO doing to improve support services in Texas school districts?
  • Resources include:
    • Training
    • Best practices through myTASBO
    • Business analytics tool eFACTS+
    • Onsite management reviews
    • Certification program
slide16

Resources Con’t…

  • Upgrade to knowledge management tools in progress
  • Mentoring program
  • Award of Merit Program
    • Future expansion by function
  • Performance Excellence Program (based on Baldrige)
resources con t
Resources Con’t…
  • TASBO Performance Excellence Program
    • TASBO PEP
  • Malcom Baldrige Education Criteria for Performance Excellence
  • Program of National Institute Standards and Technology
  • http://www.baldrige.nist.gov/
resources con t18
Resources Con’t….
  • TASBO’s goal is to be a resource for:
    • Performance excellence using the National Baldrige criteria as a framework for improvement.
      • Recognize achievement of performance excellence
      • Increase number of schools that also pursue National-level Malcolm Baldrige award
  • Tiered award program
    • Recognize progress implementing Baldrige Goals and Objectives
resources con t19
Resources Con’t….
  • TASBO PEP
    • Rigorous evaluation
      • Leadership;
      • Strategic planning;
      • Customer focus;
      • Measurement, analysis and knowledge management;
      • Workforce focus;
      • Process management; and
      • Results
  • Implementation Systems and processes not achieved overnight
resources con t20
Resources Con’t….
  • Malcolm Baldrige Performance Excellence
    • Hypothetical investment in company winners outperformed S&P 500 by 4.8 to 1
    • Award winners
      • Higher level of quality
      • Lower costs
      • World class results
budget reduction strategies
Budget Reduction Strategies

Elimination of bus routes within 2 miles

Reduction in hourly wage for tutorials

Reduction (through attrition and reassignment) in number of RTI (Response to Intervention) teachers

budget reduction strategies22
Budget Reduction Strategies
  • Renegotiation of long-term contracts/leases

Photocopier

  • No hiring for vacancies after Spring Break
  • Move forward of purchase order cut-off date for departments and campuses
budget reduction strategies23
Budget Reduction Strategies

No raises given for 2010-2011 school year (above required step raises per salary schedule)

Summer school reduction (reduced scope of programs and grade levels served)

Freeze on district contribution for employee health insurance

budget reduction strategies24
Budget Reduction Strategies

Mandatory direct deposit for all employees (saves money on checks, postage, staff time, etc.)

Reduce non-campus budgets by 10%

Change student teacher ratio to increase number of students in classrooms

budget reduction strategies25
Budget Reduction Strategies

Energy savings projects

Eliminate Block Scheduling

Discontinue reading recovery programs

Reduced administrators (attrition)

Reduced maintenance and custodial staff

budget reduction strategies26
Budget Reduction Strategies

Increase participation in shared services arrangements

Establish and monitor staff ratios in all areas

slide27
A Case Study

R

R

Transform Data to Intelligence

efacts
eFACTS+
  • Observe patterns and correlations in
    • Financial Resources
    • Staff Resources
    • Student Demographics and
    • TAKS performance

Advanced Business Analytics

slide29

Sample Benchmark Reports

Source: SY 2008-2009 AEIS

slide30

Sample Benchmark Reports

Total Students and Total Staff and Fund Balance General Fund

slide31

Sample Benchmark Reports

Ratio Students to Counselors By Campus For An ISD

slide32

Sample Benchmark Reports

Operating Costs Per Student By Campus For An ISD

sample benchmark reports
Sample Benchmark Reports

State Aid Funding Transportation and Costs

slide34

Sample Benchmark Reports

Total Cost Per Mile and Total Mileage

sample benchmark reports35
Sample Benchmark Reports

State Aid Funding Special Education and Costs

sample benchmark reports36
Sample Benchmark Reports

Pct Econ Disadv and Free Lunch Participation Comparable School Districts