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Final Stotesbury Cup Regatta Orientation 9 May 2012. Away Regatta Planning Events. 2 May (Wed): First Away Regatta Orientation Meeting 7:30 pm, Woodbridge Sr High School (WSHS) Lower Cafeteria 9 May (Wed): Stotesbury Away Regatta Meeting 7:30 pm, WSHS Lower Cafeteria

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slide2

Away Regatta Planning Events

  • 2 May (Wed): First Away Regatta Orientation Meeting
    • 7:30 pm, Woodbridge Sr High School (WSHS) Lower Cafeteria
  • 9 May (Wed): Stotesbury Away Regatta Meeting
    • 7:30 pm, WSHS Lower Cafeteria
  • 14 May (Mon): Scholastic Rowing Association of America (SRAA) Nationals Away Regatta Meeting #1
    • 7:30 pm, WSHS Lower Cafeteria
  • 18-19 May: Stotesbury Regatta, Philadelphia, PA
  • 21 May (Mon): Scholastic Rowing Association of America (SRAA) Nationals Away Regatta Meeting #2
    • 7:30 pm, WSHS Lower Cafeteria
  • 25-26 May: SRAA National Regatta, Cooper River, NJ
86 th annual stotesbury cup regatta 18 19 may 12
86th Annual Stotesbury Cup Regatta (18-19 May 12)
  • Oldest and Largest High School Regatta in US
  • One of the most memorable events of the rowers high school years – by parents and rowers
  • Expect most Woodbridge HS rowers to compete
  • Highlights
  • 17 May: Bus athletes to regatta site
  • Wyndham Hotel, Mt Laurel NJ
  • WSHS Regatta Site
    • Food, rest, observe
  • 18 May: Time Trials / Pasta Dinner
  • 19 May: Head-to-head races
  • Depart after regatta
  • 20 May: Recovery Operations

Schuylkill River, Philadelphia, PA

slide4

Who is going?

  • Boats:
    • Girls: Freshman 8, Jr 4, Lt Wt Double, Jr 8, Lt Wt 4, Sr Quad
    • Boys: Freshman 8, Jr 4, Lt Wt Double, Jr 8, Sr Quad
  • Athletes: 40 girls + 27 boys = 67
  • Coaches: 9
stotesbury cup

Woodbridge Boat Trailer

Woodbridge Regatta Site

Stotesbury Cup

GPS Address: 1 Boathouse Row, Philadelphia 19130

stotesbury cup logistics
Stotesbury Cup Logistics
  • Lodging: Wyndham Hotel, Mt. Laurel, NJ
    • 30 rooms reserved for Rowers & Coaches
    • Limited number of rooms reserved for parents
      • 856-234-7000
      • Woodbridge Crew Group Room rate $103.00 per night (includes tax)
  • Check-in: Thursday, 17 May
  • Check-out: Saturday, 19 May before going to regatta site
  • Seats on buses available to parents for $100 per seat
stotesbury cup logistics1
Stotesbury Cup Logistics
  • Parents signed up to go on the buses:
  • Seats still available
  • Cost = $100 / seat
slide8

Stotesbury Costs

  • Cost per rower: $290.00
  • Checks or Credit Cards Accepted
  • Charge includes:
    • Transportation (2 x 56-passenger buses)
    • Breakfasts and lunches during regatta
    • Sandwich dinner (Thursday)  Thanks Bonnie Gomez
    • Pasta dinner (Friday)
    • Hotel accommodation (two nights)
    • Regatta registration fees
    • Trailer transportation costs
    • Tent rental
away regattas what to pack
Away RegattasWhat to Pack?
  • Previous Stotesbury regattas…
    • Friday: 80 degrees and sunny
    • Saturday: 45 degrees with a cold, driving rain
  • We are outside for 10-12 hours per day
  • Pack for both extremes
  • Bring extra socks/sun screen/rain gear
  • Put athlete’s name on everything they bring
  • Difficult to leave and return by car
what does everyone need to do
What does everyone need to do?
    • Keep eye on weather; pack accordingly, use sun screen, stay hydrated (athletes & parents)
  • Watch bus, trailer and car traffic on Kelly Drive (very busy and congested)
  • Be careful during set-up/tear-down, and moving on/off buses & vehicles (avoid injury)
  • If you feel ill or get injured (athletes or parent), tell someone immediately

Be Safe

standards of behavior for away regattas
Standards of Behaviorfor Away Regattas
  • Be courteous, no drugs/alcohol, no cursing, good manners
  • Respect adult chaperones (comply with directions, promptly / courteously)
  • Travel in groups when away from Woodbridge’s regatta site
  • Need escort outside area between the boat trailer & regatta site
  • No "staking out" floor space in tent area. When you leave, gather up personal items and set them to the side of the tent area
  • At the hotel, be respectful of other hotel guests. Control volume of conversations in common areas, elevators, hallways
  • Wear appropriate clothing at all times
  • No switching rooms
  • No one needs to go into the stairwells at the hotel
  • No “Purple” (ask your coach to explain)

More in “Away Regatta Rules”

slide12

Volunteers are Essential

  • Can only be accomplished with everyone’s help
  • Volunteers needed for…

Non-TravelersTraveler

    • Shoppers - Kitchen Operations/Cooks
    • Trailer Loaders - Advance Party
    • Bag Checkers - Chaperones (bus & hotel)
    • Propane tanks
    • Recovery Ops (Sun)
  • Benefits to parents to join us in Philadelphia
    • - Watch all the races with the team under tentage
    • - On site breakfasts & lunches
    • - Great camaraderie
volunteers still needed
Volunteers Still Needed!
  • Good to go:
    • Sandwich purchase
    • Shoppers
    • Bus chaperones
    • Bag Checkers
    • Advance Party
  • Additional volunteers needed for:
    • Propane Tanks (6 of 10)
    • Room Chaperones (boys, 2 of 5; girls 5 of 5)
    • Recovery Operations (4 of 10)
    • Kitchen operations – okay, but the more the merrier
    • Truck Upload (3 of 6)
stotesbury away regattas volunteers
Stotesbury Away RegattasVolunteers
  • Shoppers
    • Who: Three (3) Volunteers needed
    • What: Purchase food & supplies
    • Where / When:
      • See Cindy Thomas
stotesbury away regattas volunteers1
Stotesbury Away RegattasVolunteers
  • Loaders
    • Who: Four (4) Volunteers needed
    • What: Fill coolers with ice at school then load trailer with tents, food, water and supplies
    • Where: WSHS Loading Dock, then to 3232 Manitoba Drive (the Thomas’ house)
    • When: 16 May, Wednesday, 2:00 – 5:30 PM
    • POC: Gary Tallman
stotesbury away regattas volunteers2
Stotesbury Away RegattasVolunteers
  • Bag Checkers
    • Who: Six (6) Volunteers Needed
    • What: Check rower bags for medications, glass bottles, dangerous items, etc.
    • Where: Woodbridge High School
    • When: 17 May (Thur), 7:30 – 9:30 AM
    • POC: Amy Wassenberg
stotesbury away regattas volunteers3
Stotesbury Away RegattasVolunteers
  • Bus Chaperones
    • Who: Two Volunteers
    • What: Ride with rowers to/from events, answer questions, help kids as needed
    • POC: Julie Hyzy
slide18

Stotesbury Away RegattasVolunteers

  • Room Chaperones
    • Who: Ten (10) Volunteers
      • 5 Male & 5 Female
    • What / Where:
      • Issue/collect keys, patrol corridors, head counts, help rowers as needed
      • Inspect rooms
    • When:
      • Thursday 7:00 – 10:00 PM
      • Friday 8:00 – 10:00 PM
    • POC: Julie Hyzy
slide19

Stotesbury Away RegattasVolunteers

  • Advance Party
    • Who: Four (4) Volunteers
    • What: Set up at Regatta Site
      • Thur - Unload trailer and set up Regatta Site
      • Fri & Sat 5:30 AM - Set up Kitchen Ops
    • When: Depart Woodbridge at 5:00 AM, 17 May (Thur) to secure a good Regatta Site
    • POC: Gary Tallman

* Hauling Trailer

stotesbury away regattas volunteers4
Stotesbury Away RegattasVolunteers
  • Kitchen Operations
    • Who: 6-8 Volunteers / Shift
    • What:
      • Food preparation
      • Servers – buffet line
      • Dish washers/”KP” team
      • Site clean-up
    • When:
      • 18-19 May
      • 5:30 AM to 2:00 PM each day
    • POC: Gary Tallman
stotesbury away regattas volunteers5
Stotesbury Away RegattasVolunteers
  • Propane Tanks
    • Who: 10 Volunteers
    • What:
      • Drop them off full to the Thomas’ house: 3232 Manitoba Drive
      • We will return them empty
      • Put your name on them
    • When:
      • Before 2:00 PM, 16 May
    • POC: Gary Tallman
stotesbury away regattas volunteers6
Stotesbury Away RegattasVolunteers
  • Recovery Operations
    • Who: 8-10+ Volunteers
    • What:
      • Unload and Reconstitute equipment
    • When:
      • Sunday, 20 May; Time: 10:00 AM
    • POC: Mark Pohlmeier
what do parents need to do
What do Parents need to do?
  • Pay Regatta Fee: $290 / athlete
  • Parents sign up for the bus for $100 / seat
  • Fill out Permission slips and rules statement
  • Volunteer!
  • Ensure athletes are prepared (pack appropriately, extra money, medications, sun screen, etc)
  • Carpooling?
sraa nationals 25 26 may 12
SRAA Nationals(25-26 May 12)
  • 78th Annual Scholastic Rowing Association of America (SRAA) National Regatta
  • Cooper River, Camden NJ
    • Stay at the same hotel as Stotesbury
  • Expect ~12-40 WSHS rowers to compete
  • 14 May – First planning meeting
  • 21 May – Final planning meeting
  • http://www.sraa.net