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ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) BASIC TRAINING. Davis Location, CA. Executive Order 13148. Greening the Government Through Leadership in Environmental Management. Course Outline. SECTION ONE Why do we have an EMS and what is it anyway? SECTION TWO Major Concepts SECTION THREE

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executive order 13148
Executive Order 13148

Greening the Government

Through Leadership in

Environmental Management

course outline
Course Outline
    • Why do we have an EMS and what is it anyway?
    • Major Concepts
    • Your participation
section one
  • Why do we have an EMS and what is it anyway?


what is an ems
What is an EMS?
  • An EMS is a framework that allows an organization to address the effects its operations have on the environment.
  • Key EMS concepts:
    • Compliance with environmental laws and regs
    • Pollution prevention (P2)
    • Continual improvement
why do we have an ems
Why do we have an EMS?
  • Required by E.O. 13243
    • Originated by E.O. 13148
  • USDA, ARS policy
  • Reduce our environmental footprint
  • It’s the responsible thing to do!!
executive order 13243
Executive Order 13243
  • Issued by President Bush on Jan. 24, 2007
  • Demonstrate environmental leadership within the federal government
  • Ensure that Federal agencies adopt lowest life-cycle cost environmental practices
  • Ensure Federal facilities are responsible members of their communities
  • Builds on E.O. 13148 issued in 2000
benefits of ems
Benefits of EMS
  • Improve environmental awareness
  • Reduce environmental impacts
  • Resource savings: natural and monetary
  • Meet regulatory compliance
  • Better community image
  • Better communication about environmental issues
section two
  • Major Concepts of EMS





the continuous cycle
The Continuous Cycle
  • PlanPlanning, identifying environmental aspects and establishing goals
  • DoImplementing, includes training and operational controls
  • CheckChecking, includes monitoring and corrective action
  • ActReviewing, includes progress reviews and acting to make needed changes
ems major components
EMS Major Components
  • Policy/Commitment
  • Planning
  • Implementation
  • Check/Review
  • Final Management Review/Audit
davis location ems policy
Davis Location EMS Policy

The Davis LocationEnvironmental Policy describes our approach to environmental management. All Location Personnel should understand that our EMS Policy:

  • Applies to ALL Location Personnel
  • Commits to environmental compliance
  • Commits to pollution prevention
  • Commits to continual improvement
  • Will shortly be available on our EMS webpage*
planning phase
Planning Phase
  • Identify Activities, Products, and Services
  • List Environmental Aspects, i.e., causes, of each activity
  • List Environmental Impacts, i.e., effects, of each Aspect
  • Rank Environmental Impacts in order of Significance
  • Set goals, i.e., a defined per cent reduction over a set time period,for improving those items ranked “Significant”
  • Activities – A major function that is done at your location
    • Research Laboratory work, Greenhouse work, Field work, Building Maintenance
  • Products – Something generated at your location for internal or external customers
    • Peer Reviewed Research Publications
  • Services – An action done for a customer
    • Providing of germplasm for research purposes
more definitions
More Definitions
  • Environmental Aspect (Cause) – The elements of an organization’s activities, products, or services which can interact with the environment.
  • Environmental Impact (Effect) – Any change to the environment, whether adverse or beneficial, wholly or partially resulting from an organizations activities, products, or services.
davis location activities aspects impacts
Davis Location Activities, Aspects, & Impacts
  • Laboratory Research
    • Aspect: Hazardous chemicals usage
      • Impact: Generation of hazardous waste
    • Aspect: Radioactive materials usage
      • Impact: Potential unintended release of radioactivity to environment with resultant high cost of cleanup
    • Aspect: Wastewater discharges
      • Impact: Potential adverse impact at water treatment plant from hazardous materials in the wastewater
davis location activities aspects impacts1
Davis Location Activities, Aspects, & Impacts
  • Field Research
    • Aspect: Application of Agricultural Pesticides
      • Impact: Generation of hazardous or universal waste
    • Aspect: Field Plot Maintenance
      • Impact: Potential contamination of land, water, or air.
    • Aspect: Use of Water (Irrigation)
      • Impact: Depletion of natural resources: surface or ground water usage, fossil fuel or electricity for pumps
davis location s activities aspects impacts
Davis Location’s Activities, Aspects, & Impacts
  • Facility Construction Projects
    • Aspect: Construction of Existing Facilities
      • Impact: Generation of solid and/or hazardous waste
    • Aspect: Construction of New Facilities
      • Impact: Depletion of natural resources (fossil fuels, construction materials)
davis location activities aspects impacts2
Davis Location Activities, Aspects, & Impacts
  • Facility Operations
    • Aspect: Office Use of Electronic Equipment
      • Impact: Generation of recyclable waste (paper, batteries, toner cartridges)
    • Aspect: Generation of Hazardous Facility Waste (spent solvents, used oil, fluorescent lamps, excess furniture)
      • Impact: Cost for Disposal
    • Aspect: Temperature Control of Buildings
      • Impact: Potential Ozone Depletion from unintended release of refrigerants
davis location activities aspects impacts3
Davis LocationActivities, Aspects, & Impacts
  • Facility Operations (continued)
    • Aspect: Motor Vehicle Operations
      • Impact: Generation of used oil, contaminated rags, used antifreeze, tires, batteries, and air emissions.
    • Aspect: Custodial Operations

(Use of cleaning products, paper, water, energy)

      • Impact: Depletion of natural resources and contamination of land
    • Aspect: Grounds Maintenance
      • Impact: Depletion of natural resources (pesticides, fertilizer, water use, fossil fuels)
davis location significant environmental aspects
Purchasing of Hazardous Chemicals

Use of Hazardous Chemicals

Application of Pesticides, Herbicides

Generation of Waste (Hazardous, Solid, & Universal)

Office Products/Paper Consumption

Use of Electronic Equipment

Building Temperature Control

Grounds and Custodial Operations

Motor Vehicle Operations

Davis Location Significant Environmental Aspects
section three





objectives and targets
Objectives and Targets
  • Full Compliance with Regulations
  • Reduce Waste Streams
    • Hazardous, Solid, and Universal
  • Reduce Energy Consumption
  • Recycle
  • Green Purchasing
  • Pollution Prevention
your participation
Your Participation

All personnel at the Location have EMS roles and responsibilities. Your level of participation will vary according to the work you perform. At a minimum, you are responsible for knowing:

  • The commitments of the Environmental Policy
  • How your job functions impact the environment
  • The procedures and protocols of your job, and adhering to them
  • The potential environmental impacts of departing from the procedures and protocols of your job
  • The legal and other requirements of your job
minimizing environmental impacts
Minimizing Environmental Impacts

An objective of EMS is to reduce environmental impacts.

Below are ways you can support this objective:

  • Reduce, Reuse, Recycle – Reduce your use of resources such as water. Reuse resources such as office supplies Recycle all batteries, paper, electronics, toner cartridges, metal objects, glass and plastic containers, fluorescent light bulbs, and other materials.
  • Purchasing Requirements – Government purchasing agents, including credit card holders, are required to follow the Affirmative (Green) Procurement Plan.
  • Carpool – Conserve fuel by carpooling to field sites or other work related destinations.
benefits of ems1
Benefits of EMS

Minimizing environmental impacts help:

  • Protect human health, and well being of the environment
  • Promote a good relationship with the community
  • Save money through resource conservation
  • Support the mission of the Location by preserving resources needed to do the research
top ten pollution prevention techniques
1. Good housekeeping and maintenance practices

2. Spill prevention and preparedness

3. Inventory management

4. Prudent purchasing

5. Waste exchange programs

6. Alternate cleaning processes

7. Reduce/reuse process wastes

8. Process modifications

9. Changes in equipment or technology

10.Environmentally sensitivepurchasing

Top Ten Pollution Prevention Techniques
  • The Davis Location is a cooperative recycling facility with UC Davis
  • We recycle our….
    • Office Products
    • Plastics
    • Glassware
    • Steel, Tin, or Aluminum cans
    • All Batteries
    • Electronic Equipment
    • Cardboard
recycling office products
Recycling - Office Products

Almost any paper product that can be easily

torn can be recycled!!

  • Examples: Newspapers, catalogs, files, copy paper, colored paper, binder dividers, letterhead, forms, invoices, envelopes, index cards, phone books, post-it notes, shredded paper, construction paper, wrapping paper, paper with labels attached, packing paper, and much more.

Each Unit is responsible for deciding how best to collect

their recyclables. Paper recycling bins are available at no charge from EH&S.

recycling glass and plastic
Recycling – Glass and Plastic

Any glass or plastic product that can be

easily rinsed can be recycled!! All colors of glass and

any type of plastic are OK!!

  • Examples: Glass solvent bottles, broken beakers and flasks, plastic jugs and tubs, drink bottles, etc.

Each Unit is responsible for deciding how best to collect

their recyclables. Collection sites should be in place.

Pickups are done by EH&S on an as needed basis.

recycling lab glass plastic
Recycling - Lab Glass/Plastic


Lab glassware and plastic must be discarded as hazardous waste. All other glass and plastic items should be recycled, by placing the items in the appropriate recycling containers.

Each lab should use the host UC Department’s recycling protocols.

WHNRC personnel should use the recycling program that is in place.

hazardous waste
Hazardous Waste
  • A hazardous waste is waste with properties that make it dangerous, or capable of having a harmful effect on human health and the environment.
  • All labs, fields, and greenhouses produce hazardous wastes in their daily activities. Use collection and disposal procedures already in place.
  • Know what you are working with!
universal waste
Universal Waste
  • Universal waste regulations streamline collection requirements for certain hazardous wastes into the following categories:
    • Batteries
    • Pesticides
    • Mercury-Containing Thermostats
    • Lamps
ecycling recycling old electronics
eCycling – Recycling Old Electronics
  • Do you know what to do with old computers, copiers, scientific equipment, and related items?
  • Each Unit has protocols in place to collect and recycle Old Electronics.
  • Know and use the recycling protocols that apply to you!
your waste contact
Your Waste Contact
  • For more information about hazardous wastes, universal wastes, or recycling or disposal of electronic equipment, please contact:
    • Your EMS Coordinator, CDSO, or building manager, who are all your EMS contacts!
spill prevention
Spills generate waste!!

By preventing spills, you can prevent hazardous releases and avoid associated disposal costs.

Spill Prevention
to avoid accidental spills
Train employees in proper use of chemicals, apparatus, instruments, and tools

Use pipetting aids, spigots and pumps instead of pouring liquids

Store materials securely and away from traffic

To Avoid Accidental Spills…
housekeeping and maintenance
Housekeeping and Maintenance
  • Lab clutter contributes to knocked-over containers while also impairing efficiency and morale.
  • Use secondary containment where appropriate.
  • Inspect and maintain equipment routinely.
  • Replace seals and gaskets on a regular basis.
  • Use tight-fitting lids to prevent evaporation.
  • Eliminate spills, overflows, leaks, ruined samples, and accidents with preplanning – this reduces wastes, costs, and stress!
inventory management
Inventory Management
  • The Davis Location conducts annual chemical and pesticide inventories using the CIS/CUPA.
  • The inventory is available to local officials and emergency response personnel to help them better prepare in the event of an emergency.
  • Personnelmay use the CIS/CUPA system to facilitate sharing of chemicals where possible. It is better to obtain from a coworker than to have duplicative chemical inventory that will eventually be disposed of as hazardous waste. This helps prevent pollution and SAVES MONEY!!!
inventory management tips
Inventory Management Tips
  • Label all secondary containers with contents and date to avoid costly and hazardous “unknowns”
  • Use secondary containment to prevent spills
  • Rotate inventory so older material is used first
  • Purchase only what you will use now
prudent purchasing
Prudent Purchasing
  • Buy only the amount of chemicals that you will use within a short time
  • Buy durable apparatus and equipment that can be repaired and maintained
  • Coordinate or centralize purchasing to avoid unnecessary purchases
  • Buy Green Products when available
prudent purchasing1
Prudent Purchasing
  • Buy “Right Size” NOT “Economy Size”
environmentally preferable purchasing aka affirmative procurement
Environmentally Preferable Purchasingaka: Affirmative Procurement


Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose

materials substitution
Materials Substitution
  • In some cases, labs are unable to make substitutions due to required protocols
  • However, opportunities do exist beyond chemical substitution; such as alternatives – for example, all mercury thermometers should have been replaced by now
  • Ask your vendors to keep you informed when new, less-hazardous products become available – also research this out yourself
affirmative procurement
Affirmative Procurement

Affirmative procurement means examining the pollution prevention practices of your vendors and subcontractors

provide support change habits
Provide support – change habits
  • Old habits die hard
  • Employees need support through both motivational and technical hurdles
  • Initial training and periodic refreshers are essential to continuing pollution prevention success
  • Being a good environmental steward is everyone’s business. Performing your job in an environmentally safe and sound manner benefits us all by protecting the health of the surrounding ecosystem, preserving resources for future generations, being good neighbors, minimizing mission impact due to non-compliance issues, and saving money by decreasing wasted resources.
  • As a member of the surrounding community, you are responsible for performing your job in an environmentally safe and sound manner by knowing how your job impacts the environment, adhering to operating procedures, knowing the potential environmental impacts of departing from these operating procedures, and by knowing the requirements of your job.
congratulations and thank you
Congratulations and Thank you!!!

You have completed Initial EMS Awareness Training!

For more information or to actively participate in EMS implementation, please contact an EMS Committee member:

Dan Kluepfel, Location Coordinator, 752-1137

Giovanni Bartolini, EMS Coordinator, 792-5707

Michael Thalken, WHNRC Building Manager, 752-3796

Bill Keyes, WHNRC CDSO, 752-5217

Peter Colowit, CPGRU CDSO, 752-8303

Jeff Moersfelder, NCGRU CDSO, 752-2747