ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) BASIC TRAINING

1. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) BASIC TRAINING Davis Location, CA

2. Executive Order 13148 Greening the Government Through Leadership in Environmental Management

3. Course Outline • SECTION ONE • Why do we have an EMS and what is it anyway? • SECTION TWO • Major Concepts • SECTION THREE • Your participation

4. SECTION ONE • Why do we have an EMS and what is it anyway? EMS

5. What is an EMS? • An EMS is a framework that allows an organization to address the effects its operations have on the environment. • Key EMS concepts: • Compliance with environmental laws and regs • Pollution prevention (P2) • Continual improvement

6. Why do we have an EMS? • Required by E.O. 13243 • Originated by E.O. 13148 • USDA, ARS policy • Reduce our environmental footprint • It’s the responsible thing to do!!

7. Executive Order 13243 • Issued by President Bush on Jan. 24, 2007 • Demonstrate environmental leadership within the federal government • Ensure that Federal agencies adopt lowest life-cycle cost environmental practices • Ensure Federal facilities are responsible members of their communities • Builds on E.O. 13148 issued in 2000

8. Benefits of EMS • Improve environmental awareness • Reduce environmental impacts • Resource savings: natural and monetary • Meet regulatory compliance • Better community image • Better communication about environmental issues

9. SECTION TWO • Major Concepts of EMS Act Plan Do Check

10. The Continuous Cycle • PlanPlanning, identifying environmental aspects and establishing goals • DoImplementing, includes training and operational controls • CheckChecking, includes monitoring and corrective action • ActReviewing, includes progress reviews and acting to make needed changes

11. EMS Major Components • Policy/Commitment • Planning • Implementation • Check/Review • Final Management Review/Audit

12. Davis Location EMS Policy The Davis LocationEnvironmental Policy describes our approach to environmental management. All Location Personnel should understand that our EMS Policy: • Applies to ALL Location Personnel • Commits to environmental compliance • Commits to pollution prevention • Commits to continual improvement • Will shortly be available on our EMS webpage*

13. Planning Phase • Identify Activities, Products, and Services • List Environmental Aspects, i.e., causes, of each activity • List Environmental Impacts, i.e., effects, of each Aspect • Rank Environmental Impacts in order of Significance • Set goals, i.e., a defined per cent reduction over a set time period,for improving those items ranked “Significant”

14. Definitions • Activities – A major function that is done at your location • Research Laboratory work, Greenhouse work, Field work, Building Maintenance • Products – Something generated at your location for internal or external customers • Peer Reviewed Research Publications • Services – An action done for a customer • Providing of germplasm for research purposes

15. More Definitions • Environmental Aspect (Cause) – The elements of an organization’s activities, products, or services which can interact with the environment. • Environmental Impact (Effect) – Any change to the environment, whether adverse or beneficial, wholly or partially resulting from an organizations activities, products, or services.

16. Davis Location Activities, Aspects, & Impacts • Laboratory Research • Aspect: Hazardous chemicals usage • Impact: Generation of hazardous waste • Aspect: Radioactive materials usage • Impact: Potential unintended release of radioactivity to environment with resultant high cost of cleanup • Aspect: Wastewater discharges • Impact: Potential adverse impact at water treatment plant from hazardous materials in the wastewater

17. Davis Location Activities, Aspects, & Impacts • Field Research • Aspect: Application of Agricultural Pesticides • Impact: Generation of hazardous or universal waste • Aspect: Field Plot Maintenance • Impact: Potential contamination of land, water, or air. • Aspect: Use of Water (Irrigation) • Impact: Depletion of natural resources: surface or ground water usage, fossil fuel or electricity for pumps

18. Davis Location’s Activities, Aspects, & Impacts • Facility Construction Projects • Aspect: Construction of Existing Facilities • Impact: Generation of solid and/or hazardous waste • Aspect: Construction of New Facilities • Impact: Depletion of natural resources (fossil fuels, construction materials)

19. Davis Location Activities, Aspects, & Impacts • Facility Operations • Aspect: Office Use of Electronic Equipment • Impact: Generation of recyclable waste (paper, batteries, toner cartridges) • Aspect: Generation of Hazardous Facility Waste (spent solvents, used oil, fluorescent lamps, excess furniture) • Impact: Cost for Disposal • Aspect: Temperature Control of Buildings • Impact: Potential Ozone Depletion from unintended release of refrigerants

20. Davis LocationActivities, Aspects, & Impacts • Facility Operations (continued) • Aspect: Motor Vehicle Operations • Impact: Generation of used oil, contaminated rags, used antifreeze, tires, batteries, and air emissions. • Aspect: Custodial Operations (Use of cleaning products, paper, water, energy) • Impact: Depletion of natural resources and contamination of land • Aspect: Grounds Maintenance • Impact: Depletion of natural resources (pesticides, fertilizer, water use, fossil fuels)

21. Purchasing of Hazardous Chemicals Use of Hazardous Chemicals Application of Pesticides, Herbicides Generation of Waste (Hazardous, Solid, & Universal) Office Products/Paper Consumption Use of Electronic Equipment Building Temperature Control Grounds and Custodial Operations Motor Vehicle Operations Davis Location Significant Environmental Aspects

22. SECTION THREE • YOUR PARTICIPATION E M YOU S

23. Objectives and Targets • Full Compliance with Regulations • Reduce Waste Streams • Hazardous, Solid, and Universal • Reduce Energy Consumption • Recycle • Green Purchasing • Pollution Prevention

24. Your Participation All personnel at the Location have EMS roles and responsibilities. Your level of participation will vary according to the work you perform. At a minimum, you are responsible for knowing: • The commitments of the Environmental Policy • How your job functions impact the environment • The procedures and protocols of your job, and adhering to them • The potential environmental impacts of departing from the procedures and protocols of your job • The legal and other requirements of your job

25. Minimizing Environmental Impacts An objective of EMS is to reduce environmental impacts. Below are ways you can support this objective: • Reduce, Reuse, Recycle – Reduce your use of resources such as water. Reuse resources such as office supplies Recycle all batteries, paper, electronics, toner cartridges, metal objects, glass and plastic containers, fluorescent light bulbs, and other materials. • Purchasing Requirements – Government purchasing agents, including credit card holders, are required to follow the Affirmative (Green) Procurement Plan. • Carpool – Conserve fuel by carpooling to field sites or other work related destinations.

26. Benefits of EMS Minimizing environmental impacts help: • Protect human health, and well being of the environment • Promote a good relationship with the community • Save money through resource conservation • Support the mission of the Location by preserving resources needed to do the research

27. 1. Good housekeeping and maintenance practices 2. Spill prevention and preparedness 3. Inventory management 4. Prudent purchasing 5. Waste exchange programs 6. Alternate cleaning processes 7. Reduce/reuse process wastes 8. Process modifications 9. Changes in equipment or technology 10.Environmentally sensitivepurchasing Top Ten Pollution Prevention Techniques

28. RECYCLING • The Davis Location is a cooperative recycling facility with UC Davis • We recycle our…. • Office Products • Plastics • Glassware • Steel, Tin, or Aluminum cans • All Batteries • Electronic Equipment • Cardboard

29. Recycling - Office Products Almost any paper product that can be easily torn can be recycled!! • Examples: Newspapers, catalogs, files, copy paper, colored paper, binder dividers, letterhead, forms, invoices, envelopes, index cards, phone books, post-it notes, shredded paper, construction paper, wrapping paper, paper with labels attached, packing paper, and much more. Each Unit is responsible for deciding how best to collect their recyclables. Paper recycling bins are available at no charge from EH&S.

30. Recycling – Glass and Plastic Any glass or plastic product that can be easily rinsed can be recycled!! All colors of glass and any type of plastic are OK!! • Examples: Glass solvent bottles, broken beakers and flasks, plastic jugs and tubs, drink bottles, etc. Each Unit is responsible for deciding how best to collect their recyclables. Collection sites should be in place. Pickups are done by EH&S on an as needed basis.

31. Recycling - Lab Glass/Plastic KEEP GLASS AND PLASTIC SEPARATE Lab glassware and plastic must be discarded as hazardous waste. All other glass and plastic items should be recycled, by placing the items in the appropriate recycling containers. Each lab should use the host UC Department’s recycling protocols. WHNRC personnel should use the recycling program that is in place.

32. Hazardous Waste • A hazardous waste is waste with properties that make it dangerous, or capable of having a harmful effect on human health and the environment. • All labs, fields, and greenhouses produce hazardous wastes in their daily activities. Use collection and disposal procedures already in place. • Know what you are working with!

33. Universal Waste • Universal waste regulations streamline collection requirements for certain hazardous wastes into the following categories: • Batteries • Pesticides • Mercury-Containing Thermostats • Lamps

34. eCycling – Recycling Old Electronics • Do you know what to do with old computers, copiers, scientific equipment, and related items? • Each Unit has protocols in place to collect and recycle Old Electronics. • Know and use the recycling protocols that apply to you!

35. Your Waste Contact • For more information about hazardous wastes, universal wastes, or recycling or disposal of electronic equipment, please contact: • Your EMS Coordinator, CDSO, or building manager, who are all your EMS contacts!

36. Example Universal Waste Shipment

37. Spills generate waste!! By preventing spills, you can prevent hazardous releases and avoid associated disposal costs. Spill Prevention

38. Train employees in proper use of chemicals, apparatus, instruments, and tools Use pipetting aids, spigots and pumps instead of pouring liquids Store materials securely and away from traffic To Avoid Accidental Spills…

39. Housekeeping and Maintenance • Lab clutter contributes to knocked-over containers while also impairing efficiency and morale. • Use secondary containment where appropriate. • Inspect and maintain equipment routinely. • Replace seals and gaskets on a regular basis. • Use tight-fitting lids to prevent evaporation. • Eliminate spills, overflows, leaks, ruined samples, and accidents with preplanning – this reduces wastes, costs, and stress!

40. Inventory Management • The Davis Location conducts annual chemical and pesticide inventories using the CIS/CUPA. • The inventory is available to local officials and emergency response personnel to help them better prepare in the event of an emergency. • Personnelmay use the CIS/CUPA system to facilitate sharing of chemicals where possible. It is better to obtain from a coworker than to have duplicative chemical inventory that will eventually be disposed of as hazardous waste. This helps prevent pollution and SAVES MONEY!!!

41. Inventory Management Tips • Label all secondary containers with contents and date to avoid costly and hazardous “unknowns” • Use secondary containment to prevent spills • Rotate inventory so older material is used first • Purchase only what you will use now

42. Prudent Purchasing • Buy only the amount of chemicals that you will use within a short time • Buy durable apparatus and equipment that can be repaired and maintained • Coordinate or centralize purchasing to avoid unnecessary purchases • Buy Green Products when available

43. Prudent Purchasing • Buy “Right Size” NOT “Economy Size”

44. Environmentally Preferable Purchasingaka: Affirmative Procurement Definition: Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose

45. Materials Substitution • In some cases, labs are unable to make substitutions due to required protocols • However, opportunities do exist beyond chemical substitution; such as alternatives – for example, all mercury thermometers should have been replaced by now • Ask your vendors to keep you informed when new, less-hazardous products become available – also research this out yourself

46. Affirmative Procurement Affirmative procurement means examining the pollution prevention practices of your vendors and subcontractors

47. Provide support – change habits • Old habits die hard • Employees need support through both motivational and technical hurdles • Initial training and periodic refreshers are essential to continuing pollution prevention success

48. Summary • Being a good environmental steward is everyone’s business. Performing your job in an environmentally safe and sound manner benefits us all by protecting the health of the surrounding ecosystem, preserving resources for future generations, being good neighbors, minimizing mission impact due to non-compliance issues, and saving money by decreasing wasted resources.

49. Also… • As a member of the surrounding community, you are responsible for performing your job in an environmentally safe and sound manner by knowing how your job impacts the environment, adhering to operating procedures, knowing the potential environmental impacts of departing from these operating procedures, and by knowing the requirements of your job.

50. QUESTIONS?