The must-have program/project management reporting feature before applying for DHS FirstSource III Contract

1. Themust-haveprogram/project managementreportingfeature before applyingforDHSFirstSourceIII Contract

2. Introduction

3. The Department of Homeland Security (DHS) has every element getting permeated or filled by the Information Technology (IT) commodities, solutions, and Value-Added Reseller (VAR) services. These things steward for a significant portion of the IT budget. The aim behind implementing such acquisition is to establish FirstSource III, the DHS's department-wide vehicle for a broad range of IT commodities (software and hardware) and VAR services. Such an acquisition would aid the Government in decreasing animosities and increasing strategic decision making across the entire IT infrastructure. The purpose is met firstly by concentrating on commercial and standards-based technology and acquisition practices. Secondly, the data flow between industry and the Government end-user is pre-eminent in arming the Government with the awareness to conceive informed decisions. With a series of regulated products and immediate access to crucial information, it is contemplated that DHS will have the ability to utilize these contracts for strategic IT purchases. This document will throw some light at the DHS Firstsource III Government Contract Requirements in terms of the project management features that every contractor should adhere to. One thing should be noted that DHS Firstsource III Federal Contract Requirements has a huge spectrum and project management is a small part of it.

4. ProjectManagementReporting FeaturebeforeapplyingforDHS FirstSourceIIIContracts Let us now have a look at the project management reporting features which you should be aware of before going for any DHS Firstsource III US Government Contracts:

5. Production and Business Capability Requirements The Contractors and their separate task groups, including significant subcontractors, OEMs, and providers, are fit for meeting the accompanying creation and business necessities (in any case, the underneath is not the slightest bit an assurance of the volume of requests to be submitted under FirstSource III): 1. Creation and conveyance of at any rate the accompanying volume every month: (5,000) standard laptop computers; five hundred (500) power user laptops; and (500) tablets with the related software, services, and peripherals. Financial capacity, data systems, fulfillment capacity, management staffing and infrastructure, and more at a minimum for the production and delivery volumes. 2. DHS Imaging Requirements The Contractor will give DHS image establishment services on assigned equipment as determined in individual Delivery Orders. The Contractor's DHS image establishment process will include satisfactory burn-in-time to guarantee picture integrity. The Contractor will keep an electronic library of all DHS provided pictures, accessible by DHS upon demand. The Contractor will consider the DHS image data as proprietary data and will protect this information as per appropriate Government guidelines. The Contractor will, upon grant, give an expected expense for image installation services to the Government.

6. OEM Management Requirements The key Contractors will be answerable for the management of their OEMs, suppliers, and subcontractors during the term of the agreement. Properties of such obligation are relied upon to include the assessment, choice, coordination, and management of the OEMs, suppliers, and subcontractors who give the products offered to DHS. Technology Refreshment Requirements The Contractors will be answerable for presenting new equipment (both software and hardware) to the DHS community when it is commercially available from the OEM(s). Warranty The Contractors would provide standard commercial warranties for all products under this contract unless otherwise specified in the individual Delivery Order solicitations. Product warranties will incorporate a product return policy. If a product return policy is excluded with the standard commercial warranty for the item being procured, the Contractor will inform the Delivery Order Contracting Officer (DOCO), in writing, that the standard commercial warranty for the item does exclude a return policy, and/or identify what return policy it might choose for offer. Any OEM warranties related to items conveyed under this agreement will be available straightforwardly to DHS. Extended Warranties might be needed by DHS as indicated in individual Delivery Orders.

7. Order Input and Processing Requirements The Government plans to give Delivery Orders and conceivably grow its utilization of different types of eCommerce instruments, including reverse auctions and the DHS Marketplace (www.DHSMarketplace.com) to contend and/or award individual Orders against the FirstSource III contracts. The Contractor shall possess the capacity to direct business through these apparatuses. Final Review/Acceptance of Work Products Although the Contractor will be liable for creating work products, suggestions, and so on, the Contractor is exhorted that final determination for all work products, recommendations, and so forth is held for Government authorities. Any records, briefings, or oral suggestions provided to Government staff are just recommendations, and the choice to acknowledge, reject, or adjust them is the duty and authority of the cognizant Government Official. Reporting Requirements DHS requires reporting and information, at the IDIQ contract level, as point by point underneath – except if in any case noticed, the Contractor will give all IDIQ contract- level reports to the FirstSource III COR through email. DHS holds non-selective, completely paid rights to hold, use, circulate, transfer, and alter this information for its own utilization. The rights of DHS are endless in terms of duration and global in terms of scope. The Contractor will provide DHS with electronic copies of all such information upon its solicitation if the information isn't generally accessible in the total to DHS as per usual.

8. A. Spend Management Report: The Contractor will give current and precise information concerning the portrayal of purchases, the amounts awarded and the components making the awards. The report will be submitted every month incorporating the underneath data: OEM Name/ Service Provider Name/ Software Publisher Name DHS Component Product/Service SKU Purchased Product/Service Description Version/Model QuantityStandard Warranty (Yes/No) DHS Cost/Unit DHS Cost through vehicle Pricing DHS vehicle Extended Price DHS Labor Hours Labor Costs Other Expenses DHS Total Cost Order Date New/Renewal Start Date End Date Months Remaining DHS PO# Order #/Delivery Order Purchase Card Transaction Yes/No Invoice # Comments The report is expected by the 15th schedule day of every month with the activity of the earlier month. (For instance: The report due February 15th should cover the awards for the period January 1st through January 31st. On the off chance that the 15th schedule day falls on an end of the week or occasion, the report is expected the accompanying business day.) If there is no activity during the reporting time frame, a "no activity" report will be submitted. The report will be submitted through email to the IDIQ CO and IDIQ COR through the FirstSource III letter drop. The subject of the email will be explained with - Monthly Spend Management Report (Month/Year) (Contract No.).

9. B. Problem Resolution Report: The Contractor will give a problem resolution report concerning the status and/or resolution of conveyance and/or performance issue, item deficiency, warranty repair service, etc. every month with the accompanying data. The report is due since non- routine issues are recognized. Date of problem/issue occurred Requestor's name, association name, and phone number Description of problem/issue A course of action taken Date of resolution completed C. Information Technology Value-Added Resellers Services Report (ITVAR): The Contractor will present a current and precise Information Technology Value Added Reseller (ITVAR) report to the IDIQ CO and IDIQ COR on a quarterly premise due no later than the 15th of the month following the quarter being accounted for.VAR services comprise of however are not restricted to, configuration consulting and design, frameworks integration, installation of PC equipment, customization of software or hardware, training, hardware and software upkeep service, and end-user support. This quarterly report will incorporate an absolute quarterly award amount, the complete cost of equipment and software for the quarter, and the all-out expense of VAR services for the quarter.

10. D. EPEAT Report The Contractor will give the EPEAT report on a quarterly premise. Every quarterly report will evaluate the quantity of EPEAT enrolled and non-EPEAT enlisted products bought or leased under this agreement for the predetermined quarter. The data should be accounted for in the format structure provided as Attachment X, and submitted to the FirstSource III IDIQ CO and COR and cc to the DHS Environmental Program Manager at XXXXXXX@dhs.gov, no later than the 15th of the month following the quarter being accounted for on. On the off chance that non-EPEAT enrolled products are sold and reported, a short explanation of procurement background or justification will be included in the report. Customer Support and Technical Assistance Considerations Through sources such as the organization's help desk capabilities, DHS has made substantial IT support services available. it is plausible, to supplement its existing DHS help desk capabilities, DHS might require technical assistance. Individual technical assistance requirements, such as installation and integration of ordered equipment should be specified in individual Delivery Orders issued under the base contract. Promoting the Contract The Contractor will promote this agreement to qualified DHS clients during the life of the agreement. The Contractor's objectives will be to: Make clients mindful of this procurement vehicle Make clients mindful of available products and services Make clients mindful of subcontractor(s) products and services, including small business support.

11. VARStreet:Thego-toforthe DHSFirstSourceIIIcontract What do you get? DHS FirstSource III Catalog Setup By the means of the catalog setup, you can now directly access the DHS FirstSource III product catalog in the VARStreet's software to create an online store and further for sales quoting. Online Store for DHS FirstSource Contract One of the most beneficial things you get is an eCommerce store with an already- present DHS FirstSource III catalog for online ordering. Quoting tool for Contract holders With the help of a quotation tool, it becomes breathtakingly easy for the selling process to be carried out. The selling cycle gets streamlined and automated (automated approval workflow) which is very crucial for every government contract holder. CRM software for Government awardees Now you can access all the essential information (be it the agency user data or the user information) from a single place on VARStreet's CRM. Procurement tool for DHS FirstSource III Through procurement software, the buying and selling process gets streamlined and automated and leads to increased efficiency and sales. Reports for DHS FirstSource Contract Daily updates regarding the tasks carried out along with time-specific transactions will increase the efficiency by which your business operates by notches.

12. VARStreet:Thego-toforthe DHSFirstSourceIIIcontract Why VARStreet? VARStreet's endless efforts at making customers meet all their goals and targets are what has attracted most of its customers. It aims at improving the bidding experience for DHS FirstSource and other federal, local, and state government contract awardees. It does so by providing contract-compliant software and support service. Have a look at the following: 24x5 days rigorous customer support service via call and email for the best possible experience. Providing insightful and experienced bid support guidance (for DHS FirstSource III contract awardees). A demo is extremely crucial before opting for any eCommerce solution, be it for government contracts or any other. The exclusive product demo is provided along with some videos that give a crystal-clear understanding of the platform and its vision and mission. Custom and standard pricing options are available to meet both Pre and Post contract award. Not only DHS Firstsource III, win Government Contracts such as CEC-NG, ITES 4H, and others with the support and service which VARStreet has to offer

13. Conclusion Application is as essential as theoretical knowledge. Hence, now is the time for you to take action, i.e., select a top-notch eCommerce platform like VARStreet and witness the wonders that happen for your business and most importantly, you can see yourself winning the government contracts.