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Efficient Student Record Transfer to OPMS System

Streamline record-keeping by integrating STUDENT database with paper files to reduce paperwork and eliminate errors. Transition from Binnacle to STUDENT for smoother data management and reporting.

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Efficient Student Record Transfer to OPMS System

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  1. GBA 573 Final Project Prepared by Ross Niswanger

  2. Transfer of Student Records to OPMIS

  3. Problem Statement • Current database record keeping is a dual-entry process. • With the advent of a Windows-Based OPMIS program (STUDENT), redundant data information can be eliminated • Goal is to incorporate STUDENT electronic data with paper files and eliminate as much of the paper-trail as possible.

  4. Current Situation • Currently use Binnacle to track Midshipmen information electronically, for use by the staff. • Binnacle information is a repeat of information require by CNET that is held within OPMIS. • System was developed because of old OPMIS being a single-user system with no ability for network usage. • System was designed in house to run on Windows. (Microsoft Access)

  5. Binnacle

  6. Binnacle

  7. Binnacle

  8. Along Comes STUDENT • New OPMIS program instituted this summer. • LAN-enabled Windows program. (10 users) • User-Friendly in many aspects • Duplicates many of the functions of Binnacle

  9. STUDENT

  10. STUDENT

  11. STUDENT

  12. Current Issues • 191 Data Fields in Binnacle that are also kept in OPMIS • 6 or 7 Fields in Binnacle not utilized in OPMIS (but used by Unit or Battalion Staff) • Many errors through lack of communication between the two databases • Would like to reduce amount of paperwork kept within Student Files • Certain Reports generated by Binnacle (Duplication possible with STUDENT?)

  13. Feasibility • Currently use Binnacle as database for Unit use. • All data required by CNET within STUDENT. • Data not required by CNET to be transported to another (smaller) database, or not used anymore. • Reports can be generated by using SQL, and can get to all data kept by STUDENT. • Bottom Line : Feasible to implement STUDENT as main database for UNIT use.

  14. Requirements • Installation of Software on all staff machines • Training staff on how to use software • Training staff on how to use software to get the information required (reports) (paradigm shift) • Creation of shared drive for keeping electronic documents generated by/for students • Hard copies of required signed documents

  15. Design/Development • STUDENT already designed • Functions within Binnacle not handled by STUDENT to be offloaded and issue pressed with CNET to allow user fields to be added to STUDENT • Paradigm Shift!

  16. Implementation • Sudden Change • Want to eliminate Binnacle in one fell swoop and force use of STUDENT • Help to ensure Paradigm Shift

  17. Questions?

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