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WESSEX Database (Deep Dive). Mike Cloutier WESSEX Responsible Officer. Data organization Roles Meetings Documents Upcoming Changes. Data organization. Districts Schools Clubs Volunteers Users Host Families Students. Roles. District Admin Counselor

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Wessex database deep dive

WESSEX Database (Deep Dive)

Mike Cloutier

WESSEX Responsible Officer


Wessex database deep dive


Wessex database deep dive

Data organization

  • Districts

    • Schools

  • Clubs

  • Volunteers

    • Users

  • Host Families

  • Students


Wessex database deep dive

Roles

  • District Admin

  • Counselor

  • District Abuse Prevention Coordinator

  • Club YE Chair

  • Trainers

  • Inbound Coordinator

  • Outbound Coordinator

  • RO/ARO

  • Short Term Coordinator


Wessex database deep dive

Meetings

  • Counselor

    • Student

    • Host Family

  • Other Meetings

    • District YEO

    • Inbound Coordinator

    • Outbound Coordinator

    • RO/ARO

    • Short Term Coordinator


Wessex database deep dive

Documents

  • Doc Type

    • PDF and JPG preferred

  • Optimization

  • Meta-data

    • District

    • Club

    • Entity Type

    • Document Type


Wessex database deep dive

Upcoming Changes

  • Automated Update of VAF Completion

    • Once upload VAF, Interview and Reference Checks

    • Red flag if any document is missing

  • Date sensitive records

    • Reference Checks

    • NSOR Check

  • Automated Host Family Completion

    • Once upload App, Interview, five individual photos

    • Red flag if any document is missing

    • Red flag if not two home visits by different Rotarians

  • Student Insurance

    • Defaults to District (if entered) but saved locally

  • Student Training

    • Moved from single field to a list showing all training, not just most recent